Job Title: Administrative Specialist I
Where: Office of State Courts Administrator, Jefferson City, MO
Full-time: 40 hours
Starting Salary: $37,106.00
A career with the Office of State Courts Administrator will provide you the opportunity to work with a variety of exceptional, hardworking people and gain valuable work experiences. It takes many types of talent to advance the mission of the Missouri Judiciary and keep operations running smoothly. We have opportunities for individuals seeking meaningful work in providing administrative, business and information technology services to the Missouri courts.
We are recruiting to fill an Administrative Specialist I position to perform advanced clerical and administrative work for management, professional and technical staff in the Judicial Education section. Work involves a variety of tasks such as referring important problems to appropriate personnel, relieving the program manager of operating details, and composing routine correspondence.
Other key responsibilities include:
- Communicates with internal and external organizational contacts as follows: receive/screen visitors and telephone callers to the office; opens/distributes mail; types/proofs documents, letters and reports; organizes/maintains files; copies/mails letters and reports; schedules meetings/appointments and arranges travel; processes travel claims and orders office supplies/equipment.
- Schedules internal meetings for program manager and/or unit staff and handles the arrangements such as reserving conference rooms, preparing and sending meeting invitations, handling arrangements for lodging and food service, as well as coding paperwork.
- Prepares external meeting arrangements such as contacting hotels for room reservations and coordinating food service, as needed.
- Provides support to multiple committees providing educational programming for court personnel throughout the state of Missouri.
Desired skills and knowledge:
- Thorough knowledge of modern office practices, procedures, systems and equipment.
- Ability to take and organize meeting minutes.
- Ability to compose memos, letters, articles and documentation of moderate complexity.
- Ability to collaborate with partners both within and outside of Judicial Education.
Minimum qualifications: (The following statement represents the minimum education and experience which will be used to determine qualifications of applicants. Additional experience above the minimum stated may be substituted on a year for year basis for the required education. Equivalent combination of relevant education and experience may be substituted on a year for year basis.)
Graduation from high school or GED equivalent and two years of professional experience involving full time work in a closely related field.
We are an Equal Opportunity Employer and have a strong commitment to diversity in all its forms. We are particularly interested in receiving applications from a broad spectrum of qualified people who will assist us in demonstrating our essential values of excellence, integrity, justice, stewardship, teamwork and partnership.