Salary: $49,361.00 – $87,419.00 Annually
Location : Greenbelt, MD
Job Type: Career
Job Number: 13195
Department: PGC Parks and Recreation
Division: Aquatics and Athletic Fac Div
Opening Date: 07/19/2023
Closing Date: 8/2/2023 11:59 PM Eastern
Description
The Maryland-National Capital Park and Planning Commission (M-NCPPC) is a nationally recognized and award-winning agency providing land use planning; stewardship of natural, cultural, and historic resources; and delivery of recreation programs to the communities it serves. The agency operates in the Montgomery and Prince George’s County Regions. Additional information on the agency can be found on
The M-NCPPC, Department of Parks Recreation seeks a hardworking self-starter with strong administrative, communication and organizational skills to serve in the Aquatics and Athletic Facilities Division. This individual must be an energetic teammate, with efficient, technical skills and ability to perform individually and assist at a high level.
This position provides administrative and analytical support for the Departments Aquatics Unit including specific functions such as human resources management, training, financial management (budgeting, accounting, analysis), purchasing and contracting. Incumbents are tasked with reviewing and identifying the need for updating or adding new procedures/processes, initiating tasks, and working directly with both internal and external representatives.
The M-NCPPC offers a competitive salary range $49,361 – $87,419 at the Administrative Specialist 1 level with an excellent benefits package including generous leave, extensive health coverage, deferred compensation plan, employer’s retirement plan, and work-life programs. Salary is commensurate with education and experience. The Commission is an Equal Opportunity Employer and encourages applications from underrepresented groups, women, and persons with disabilities.
The hiring range for this position will be $49,361 – midpoint of the advertised salary range and will be based on the candidate’s qualifications and experience.
Examples of Important Duties
- Provides multifunctional administrative support to the countywide Aquatics operations to include human resource, procurement, accounts payable, and programming support.
- Manage and oversee multiple divisional contracts, including initiating, routing, and processing payments, ensuring that all purchasing procedures are followed.
- Sole management of the swim team’s financial coordination, accounts receivables and accounts payables.
- Administratively supports seasonal pool operations: reopening and closing preparations, coordination of inspections, local and state permitting, and temporary cash funds.
- Reconcile discrepancies with accounting, finance, and other departments and management as appropriate.
- Work directly with multiple facilities to provide Human Resources and Procurement support to include but not limited to hiring, seasonal contract renewals, timecard processing, supply purchasing and vendor payments.
- Identify trends, forecast costs, or calculate costs for budget purposes.
- Compile and analyze accounting records and other data to determine the financial resources required to implement a program.
- Contribute and work in coordination with the Division Chief, Assistant Division Chiefs, and a management team of various Regional Managers related to training, programming, and operational activity, and growth.
- Maintains Purchase Card and tracks expenditures – Manages quality control to adhere policy, procedures, and auditing guidelines.
- Serves as Field purchasing Agent/Buyer, Purchasing Coordinator, Purchase Card Holder, Coordinate and oversees purchase of goods and services for unit, as well as other departments/facilities as called upon including preparing for bids, RFQ’s, negotiations for the Aquatic Division, as well as, providing guidance on the process and quality control.
- Assists with preparing formal bid solicitations, review bids, and recommend awards.
- Manage process of requisition, process purchase orders <$10,000, check requests, contracts, RFQ accounts payable and accounts receivable.
- Maintains connection with Central Purchasing regarding vendors, products, and procedures.
- Obtains price quotes and selects products and suppliers.
- Oversight of the operation of petty cash, which includes reconciliation and reporting.
- Liaison between management and systems i.e., Lawson Purchasing and Human Resources.
- Monitors contractor performance, interprets, and applies contract language, reviews invoice, recommends approval of change order requests.
- Works with Central Purchasing and the Legal Departments as needed.
- Maintains confidentiality of data including legally protected personal information, proprietary, and pre-decisional, information not subject to public information disclosure, sensitive programmatic data, and other sensitive data.
- Stays informed of developments in functional area of assignments, and of changes in guidelines applying to the areas of work focus; builds one’s knowledge and skills in the domain(s) of assignment and in related fields.
- Communicates and interacts effectively with business contacts. Establishes and maintains working relationships, including teamwork, with internal and external contacts. Actively listens to understand wants, needs and concerns of stakeholders, and coordinates to obtain desired results.
- Participates in orientation sessions for new employees to explain unit organization, policies, and procedures
Working Characteristics:
- Strong oral and written communication skills
- Strong computer and MS Office software skills and the ability to learn other Commission resources
- Excellent organizational skills
Minimum Qualifications
1. Bachelor’s Degree in Human Resource Management, Finance, Business or any related field.
2. One (1) year of experience in human resource management, finance or any other related area of business administration.
3. An equivalent combination of education and experience may be substituted, which together total 5 years.
Supplemental Information
Classification Specification Administrative Specialist I
The Maryland-National Capital Park and Planning Commission (M-NCPPC) is an Equal Opportunity Employer. We celebrate a workplace culture of diversity, equity and inclusion without discrimination or harassment based on race, color, religion, sex, age, national origin, sexual orientation, marital status, disability, genetic information, gender identity, or any other non-merit factor.
THE MARYLAND-NATIONAL CAPITAL PARK AND PLANNING COMMISSION
2023 BENEFIT SUMMARY FOR MERIT SYSTEM EMPLOYEES
The following benefit summary is provided for informational purposes only and is not, nor should be construed as an employment agreement with the M-NCPPC, implied or actual. It is not all-inclusive and is subject to change. Benefits listed are extended to all Merit System employees of the Maryland-National Capital Park and Planning Commission (M-NCPPC). All plans are optional except the Defined Benefit and Long-Term Disability plans.
Eligibility
You have 45 days from your hire date to elect your benefits. Your coverage begins on the first of the month following receipt of your enrollment forms and required documentation.
Retirement Programs
- Defined Benefit Plan (Mandatory Participation) – Plan E excludes FOP members.
Plan: Employee Contribution
Plan C: 9%* of base salary (FOP members only) – *9.5% Effective 4/1/2023
Plan E: 4% of base salary up to maximum Social Security Wage Base (SSWB) and 8% in excess of SSWB.
- Deferred Compensation MissionSquare 457 plan (Optional)
- Traditional and Roth IRAs (Optional)
Health Insurance Plans (FOP Members Pay 23% for Medical, Prescription and Dental and same as all other employees for Vision.) All other employees pay percentage below.
- Medical
- Kaiser Permanente Health Maintenance Organization (HMO) with Prescription Plan – (15%)
- UnitedHealthcare Select Exclusive Provider Organization Health Plan (EPO) – (20%)
- UnitedHealthcare Choice Plus Point of Service (POS) – (20%)
- Low, moderate, and high options are available. Frequency of covered services differs.
Flexible Spending Accounts (Employee Pays 100%)
- Medical Account – Maximum annual contribution: $2,850
- Dependent Care Account – Maximum annual contribution: $5,000
Long-Term Disability Insurance (Mandatory Participation)
- Employee Pays 20%: Commission Pays 80% (FOP Members Pay 100%)
- Benefits paid at 66 2/3% of base salary, maximum of $6,000/month
Supplemental Long-Term Disability Insurance (Employee Pays 100%)
- Benefits paid at 66 2/3% of base salary that exceeds $108,000; capped at $216,000
Basic Life and AD&D Insurance (Employee Pays 20%: Commission Pays 80%)
- Two (2) times base salary; maximum benefit is $200,000 for each
- Automatic coverage with opt-out provision
Supplemental and Spouse/Dependent Life Insurance (Employee Pays 100%)
- Supplemental – 1,2,3,4, or 5 times base salary; maximum benefit is $750,000
- Spouse/Dependent Combination – $10,000/$5,000, $20,000/$10,000, or $30,000/$15,000
Sick Leave Bank (Contribution and Benefit hours prorated for part-time employees)
- Employees have 60 days from date of hire to enroll.
- Employee contributes 8 leave hours each year
- Annually covers up to 688 hours for own serious medical condition, and 480 hours for parental responsibilities (birthadoption or foster care), and 80-160 hours for serious medical condition of an immediate family member
Leave Programs
- Annual: 15 days per year
- Personal: 3 days per year (12-month waiting period)
- Sick: 15 days per year
- Holidays: 11 days per year
Other Benefits
- Credit Union
- Employee Assistance Plan
- Legal Services Plan
- Tuition Assistance Program
- Wellness Program
- Work-Life Program
For a more detailed description of benefits, please contact the Commission’s Health and Benefits Office at benefits@mncppc.org or 301-454-1694.