Salary : $43,006.79 – $52,234.47 Annually
Location : West Dallas, TX
Job Type: Full-time
Job Number: 32405-DAS
Department: Dallas Animal Services
Opening Date: 10/20/2023
Closing Date: 10/27/2023 11:59 PM Central
Position Purpose
Performs entry-level administrative support or technical program assistance in disseminating information for a variety of functions to include maintaining filing systems, and performing internal administrative support work accounting, contract development, and accounts payable/receivable. Works under general supervision with moderate latitude for the use of initiative and independent judgment.
Essential Functions
1. Prepares, interprets, and disseminates information concerning departmental programs and procedures.
2. Prepares, edits, and distributes correspondence, reports, studies, forms, and documents.
3. Participates in the planning and execution of a department program.
4. Develops, coordinates, and maintains record keeping and filing systems.
5. Responds to inquiries regarding rules, regulations, policies, and procedures.
6. Coordinates meetings, conferences, and seminars for department or division.
7. Assists in the development of administrative or technical policies and procedures for program, unit or division.
8. May coordinate work between units of the department.
9. May assist in compiling and analyzing data, making calculations, and preparing reports.
10. May assist in the preparation of presentations for administrative hearings.
11. May research, compose, design, or edit publications such as brochures, forms, and manuals.
12. May assist in the development of training materials.
13. May train or supervise the work of others.
14. Regular, reliable and punctual attendance is an essential function of the job.
Minimum Qualifications
EDUCATION:
- High school diploma or GED.
EXPERIENCE:
Five (5) years administrative support experience involving two (2) or more of the following:
- Accounts payable/receivable
- Correspondence/publication preparation
- Procurement
- Budget analysis/preparation
- Contract administration
- Policy/procedure development
- Records management and/or report writing
- Financial management experience
EQUIVALENCIES:
- An associate degree in any field plus three (3) years of the specified experience will meet the education and experience requirements.
- A bachelor’s degree in business, education or social science field plus one (1) year of the specified experience will meet the education and experience requirements.
- A bachelor’s degree or higher in any field other than those stated above, plus three (3) years of the specified experience will meet the education and experience requirements.
- A master’s degree or higher in business, education or social science field will meet the education and experience requirement.
LICENSES:
- Some positions may require valid driver’s license and good driving record.
OTHER REQUIREMENTS:
- NO Felony Drug offenses within the last 10 years
- NO Animal Cruelty convictions
PREFERENCES:
- Advance knowledge of office practices and administrative procedures.
- Thorough knowledge of customer service techniques to resolve problems and issue.
- Ability to investigate, collect, and analyze information for accuracy, consistency and conformity with established policies.
- Ability to implement new systems and procedures and evaluate their effectiveness.
- Ability to communicate effectively with people at various levels, both orally and in writing.
- Ability to coordinate, lead and train others.
- Ability to establish and maintain an effective working relationship with all levels of management, city officials, vendors, other government agencies, other employees and the general public.
- Ability to communicate effectively both orally and in writing with a wide variety of people.
Supplemental Information
The salary listed on this job posting is the starting salary range; amount offered will depend upon qualifications.
For information related to Essential Functions, Knowledge, Skills & Abilities Required to Perform Work, and Working Conditions & Hazards of this position, Locate and click on the position title to view the job classification specification.
For evaluation purposes, acceptable qualifying experience for all positions must have been in a paid capacity unless noted otherwise in the minimum qualifications for the posted position.
Additionally, 30+ hours per week will be counted as full-time employment and will receive full credit for the amount of time employed. A minimum of 15 through 29 work hours per week will be counted as part-time employment and will receive half credit for the amount of time employed.
Vacancies currently available in the following department(s): Dallas Animal Services
To view the employee benefits offered by the City of Dallas
01
In the questions that follow, you will be asked about your education, work history and/or current certifications and licenses. Answers given in this supplemental questionnaire must be able to be verified with the information provided in the Education, Work History and/or Certificates and Licenses sections of your application. Information submitted on attached documents (resumes, cover letters, etc.) WILL NOT be used to determine eligibility for this position.
If you have NOT completed the application requirements, please return to the application and complete the appropriate section(s) before submitting.
- I have read and understand the above statement
02
This job posting is ONLY for applicants interested in employment as a Administrative Specialist in Dallas Animal Services.I understand that the position I am applying for is in Dallas Animal Services
- I have read and understand the above statement
03
Please select the choice below which represents your highest level of education completed.
- High school diploma or GED
- Associate degree (in any field)
- Bachelor’s degree in a business, education or social science field
- Bachelor’s degree (or higher) in any field other than those stated above
- Master’s degree (or higher) in a business, education or social science field
- None of the above
04
Select the years of administrative support experience you have involving any of the following• Accounts payable/receivable• Correspondence/publication preparation• Procurement• Budget analysis/preparation• Contract administration• Policy/procedure development• Records management and/or report writing• Financial Management
- Less than one year
- One year to less than two years
- Two years to less than three years
- Three years to less than four years
- Four years to less than five years
- Five years or more
05
Select the areas in which you have administrative support experience (check all that apply)
- Accounts Payable/Receivable
- Budget Analysis/Preparation
- Contract Administration
- Correspondence/Publication Preparation
- Policy/Procedure Development
- Procurement
- Records Management
- Report Writing
- Financial Management
- None of the above
06
Have you been convicted of a Felony Drug offense within the last ten (10) years?
- Yes
- No
07
Have you EVER been convicted of animal cruelty?
- Yes
- No
08
What is your level of experience in managing inventory ?
- None
- Less than one year
- One to less than two years
- Two to less than three years
- Three to less than four years
- Four to less than five years
- Five years or more
09
What is your level of experience using AMS Advantage 3 financial system?
- None
- Less than one year
- One to less than two years
- Two to less than three years
- Three to less than four years
- Four to less than five years
- Five years or more
10
What is your proficiency level utilizing MS Word?
- None
- Beginner
- Intermediate
- Advanced
11
What is your proficiency level utilizing MS Access?
- None
- Beginner
- Intermediate
- Advanced
12
What is your proficiency level utilizing MS Excel?
- None
- Beginner
- Intermediate
- Advanced
13
What is your proficiency level utilizing MS PowerPoint?
- None
- Beginner
- Intermediate
- Advanced
14
What is your proficiency level utilizing MS Outlook?
- None
- Beginner
- Intermediate
- Advanced
Required Question