ADMINISTRATIVE SUPERVISOR

Salary : $78,186.72 – $95,036.52 Annually

Location : City of Brentwood, CA

Job Type: Full-Time

Job Number: 2023-3040-05

Department: Parks and Recreation

Division: Administration

Opening Date: 05/24/2023

Closing Date: 6/8/2023 10:00 AM Pacific

Position Information
The City of Brentwood Parks and Recreation Department is seeking an organized, energetic, team-oriented person to join our team. The current vacancy is for the position of Administrative Supervisor. The ideal candidate for this position will have a wide range of expertise in customer service, records management, office management, supervision of support staff, detail orientated and the ability to manage and delegate tasks. Accounting experience is a plus. The Parks and Recreation Department consists of three divisions, including Recreation, Parks, and Administration. This position will report directly to the Director of Parks and Recreation and the ability to handle confidential duties for the Director is essential.

Specific duties of the Administrative Supervisor assignment include attending Commission meetings, responding to calls and emails from internal and external customers, and assisting the Director and other division managers. Candidates may process payroll, assist with daily deposits, monitor assigned budgets, compose correspondence, and process Commission agendas and minutes. Providing excellent customer service is an integral part of this position!

This is a City-wide classification, and although the current position is in the Parks and Recreation Department, this recruitment will be used to fill all upcoming vacancies in multiple City departments as long as the eligible list is active.

For more information on this position please see the
Qualifications
Education and Experience Guidelines – Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:
Education/Training:

• Equivalent to the completion of the twelfth grade.
• Additional specialized course work in public administration, business administration, or a related field is desirable.

Experience:

• Four years of increasingly responsible administrative, secretarial, and clerical experience including two years as a secretary in a large department or organizational unit or as secretary for a complex technical function.

License or Certificate:

• Possession of, or ability to obtain, an appropriate driver’s license may be required for some positions.

Application Process

Applicants must submit the following:

1. City of Brentwood Employment Application
2. Resume
3. Cover Letter

Postmarks, faxes and incomplete applications will not be accepted. Your application must be filled out completely online. Resumes must also be submitted but it is not a substitute for a completed application.

The examination process will consist of:

• Review of applications for minimum qualifications for the position and to ensure all materials have been submitted.
• Multiple Choice Exam – Applicants possessing these requirements will be invited to a written exam tentatively scheduled for the week of June 19th, 2023

All applicants that pass the examination process will be placed on the eligible list which is good for at least 6 months and may be extended up to an additional 18 months. This eligible list will be used by the City of Brentwood to fill all current and future openings in this classification as long as the list is active.

DISCLAIMER: The provisions of this bulletin do not constitute a contract, expressed or implied, and any provisions contained in this bulletin may be modified or revoked without notice. Tests may consist of any combination of written, oral or other exercises or assessment procedures that test content. Components may include, but are not necessarily limited to, typing, math, reading, writing and analytical skills; problem solving ability; computer and software proficiency, or any other job-related knowledge, skill, ability or qualification. The City may, without notice, change or eliminate any particular assessment component or combination of components as needs dictate. Applicants requesting special accommodations during the examination process may contact the Human Resources Department at (925) 516-5191.

All correspondence regarding application status, test and/or interview dates, etc. will be sent by email and will be available on your Government Jobs account. Please check your email folders, including your junk/spam folders and accept emails from the domain governmentjobs.com, neogov.com, or brentwoodca.gov. It is the applicant’s responsibility to ensure a correct email address is provided and that all correspondence is received.

The City of Brentwood is an Equal Opportunity Employer.

The City of Brentwood provides a rich benefit package to regular full-time employees including CalPERS Health & Retirement. For more information on all benefits provided please visit our website.

01

I understand I must attach a resume and cover letter to this application. If I do not attach both documents I will be automatically disqualified.

• Yes

Required Question