Administrative Support II (Part-Time, Variable Hour)

Salary: $15.55 – $19.44 Hourly

Location : 800 W University Parkway, Orem

Job Type: Part-Time Staff

Job Number: FY2401393

Division: College of Technology/Computing

Department: Culinary Arts Institute

Opening Date: 08/08/2023

Closing Date: 8/15/2023 11:59 PM Mountain

Required Documents Needed to Apply: Resume

Applicant Support: 1-855-524-5627

Position Announcement
Utah Valley University is seeking a part-time Admin Support II in Culinary Arts. The Admin Support operates office equipment such as computers, photocopiers, and fax machines. Performs confidential administrative support duties, including composing routine correspondence and obtaining factual information requiring knowledge of policies/procedures of both assigned and work-related areas. Coordinates the preparation of the faculty meeting minutes. Updates the Culinary Arts web page and other social media applications. Answers phone and fielding calls, schedules calendars, and maintains phone/address lists. Assists faculty and staff with various administrative needs.
Summary of Responsibilities

• Answers phone and messages and tracks Culinary Arts email. Responds as appropriate.
• Posts all student job and internship opportunities in various places. Responds to inquiries as necessary.
• Maintains media, i.e., webpage, Facebook, and electronic screens.
• Assists faculty and full-time staff with administrative needs. Assists with schedules, tracks certificates and other documents, copies, and preparation of materials needed for classrooms, etc.

Minimum Qualifications
Graduation from an accredited institution with an associate’s degree and one year of experience or any combination of education and experience related to the Summary of Duties totaling three years.
Knowledge, Skill, and Abilities
Knowledge

• Knowledge and experience working in an education environment.
• Knowledge of college policy/procedures.

Skills

• Skills in office methods, techniques, practices, and procedures.
• Skills in organization, database management, and coordination.
• Skills in using computers and computer software applications, including word processing, spreadsheets, email, and databases.
• Strong skills in Photoshop.
• Must have skills in catering procedures.

Abilities

• Ability to count change and keep the change drawer at the proper amount.
• Ability to perform a variety of administrative support duties with minimum supervision.
• Ability to gather data, compile information, and prepare reports and minutes.
• Ability to follow verbal and written procedures and instructions.
• Ability to compose and edit written materials.
• Ability to communicate effectively verbally and in writing.
• Ability to meet and work with people of diverse backgrounds.

EEO Statement:

UVU employment decisions are made on the basis of an applicant’s qualifications and ability to perform the job without regard to race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, age (40 and over), disability, veteran status, pregnancy, childbirth, or pregnancy-related conditions, genetic information, or other bases protected by applicable federal, state, or local law.

Utah Valley University’s dedication to exceptional care offers quality service and benefits to employees while staying committed to meeting the needs of a diverse workforce.

Although part-time and adjunct (less than 30 hours per week) employees are ineligible from the full-time employee benefits package, the university is pleased to offer the following:

• Undergraduate tuition remission benefit:
  • Part-time: waives 100 percent of tuition and general student fees for up to 3 credit hours or 1 course after 6 consecutive months of employment and a minimum of 480 hours worked (dependents do not qualify)
  • Adjunct: waives 100 percent of tuition and general student fees for one course per semester in which there is an active teaching assignment at the university (dependents do not qualify)
• Access to the Employee Assistance Program (EAP)
• Access to Campus Recreation and Wellness
• Exclusive cash rewards through Utah Community Credit Union’s (UCCU) branch on UVU’s campus when becoming a member

01

What is your highest level of education?

• High School or equivalent
• Associates
• Bachelors
• Masters
• Ph.D.
• Ph.D. (abd)
• Juris Doctorate

02

How many years of experience do you have in this type of position?

• 0-1
• 2-3
• 4-5
• 6-7
• 8+

03

Are you willing to work evenings and weekends if necessary?

• Yes
• No

Required Question