Job Description
Job Number:
337453
Category:
Administrative
Duration:
18 months
Details:
Job Title: Administrator
Pay Rate: Up to $22.07/hr
Location: Scottsdale, AZ
Zip Code: 85257
Area Code: 480, 602, 623
Start Date: Right Away
Keywords: #administration #adminassistant #nowhiring
An Administrator job is available with our client in Scottsdale, AZ. In this role you will be responsible for providing general administrative support to Managers and their staff of at least 40-45 employees. You will manage their calendars, meeting and travel schedule and associated arrangements, expense and time reporting, and other responsibilities to relieve the Managers and their staff of administrative details and allow them to concentrate on other business activities. You will be expected to demonstrate poise, initiative, trustworthiness, timeliness, precision, and adherence to confidentiality at all times. To be considered for this role, you will have a High School Diploma or GED Equivalent and a minimum of 2 years of administrative or business experience. Due to the nature of the work performed in this facility, US citizenship is required.
Administrator Job Duties:
• Assists the Managers and their staff’s calendar and meeting schedules in Microsoft Outlook, to include internal and external meetings with clients and staff.
• Manages frequently changing schedules and appointments as well as coordination of projects and tasks.
• Prepares meeting agendas and compiles materials for use in meetings, discussions, and presentations.
• Monitors external/internal communications, and addresses communications in an expeditious manner, bringing critical issues to the Manager’s attention.
• Schedules and ensures full support for meetings, coordinates video teleconferences, conference calls, meetings to include reserving rooms, preparing for the event, and coordinating with on-site facilities and information technology experts.
• Plans local, domestic, and international travel arrangements maintaining awareness of any security processes for international travel.
• Prepares expense reports for travel reimbursements to ensure timely filing.
• Discretely accepts and screens calls, connects callers with appropriate staff, and follows up as needed.
• Obtains data from various sources, analyzes data and information, and prepares reports as needed.
• Enters, formats, and proofreads inputs into Excel Spreadsheets, PowerPoint and Word documents.
KNOWLEDGE / SKILL / ABILITY / EDUCATION / EXPERIENCE:
• High School Diploma or GED Equivalent and a minimum of 2 years of administrative or business experience.
• Must have a working knowledge of Microsoft Office, to include Outlook, Word, Excel, and PowerPoint.
• Ability to work with moderate supervision, instruction or guidance.
• General organization and time management skills, attention to detail, and ability to multi-task high priorities.
• Ability to demonstrate professional written and oral communications.
• Ability to work effectively with a geographically dispersed and frequently virtual team.
• Effectively and efficiently works within time constraints and adjust to changing circumstances.
• Self-starter who can work independently, within established procedures.
• Follows procedures to ensure consistent work performance.
• Applies discretion when dealing with sensitive information/situations.
• Should have strong attention to detail and a penchant for accuracy.
• Must have good writing and editing skills, vocabulary and grammar.
• Should have experience in managing information and tasks easily.
• Requires current information technology skills and experience.
If you are interested in this Administrator job in Scottsdale, AZ please apply via the ‘apply now’ link provided.
Belcan is a global supplier of engineering, technical recruiting, and IT services to customers in the aerospace, industrial, and government sectors. Belcan takes a partnering approach to provide customer-driven solutions that are flexible, scalable, and cost-effective. Our unique capabilities have led to continuous growth and success for nearly 60 years. We are a team-driven Equal Opportunity Employer committed to workforce diversity.
wst160
Clearance:
SECRET_Suitability