Legal Secretary
Pay Rate Range: $38.75-$43.75/hr.
Benefits (Full-Time, W2 Employees – at least 30 hours per week):
- Medical, Dental, and Vision offerings
- Weekly Direct Deposit
- Paid Holidays and Personal Time Off
- 401(k) with match
- Voluntary Life and AD&D, Short / Long Term Disability, plus other voluntary coverages
- Pre-Paid Legal and Employee Assistance Programs
- Northwest Federal Credit Union Membership
- BB&T @ Work Program
Requirements
Minimum education:
High school
Years of work experience:
2 year(s)
The ideal candidate has 2+ years of experience performing administrative support functions and can work onsite at Housing Investigations Unit in Bronx, NY 10458.
Position Requirements:
- Applicant must possess good interpersonal and communication skills and hold a high school diploma or the equivalent.
- Viable candidates will be subject to background check and fingerprinting.
- Individual selected must be fully vaccinated against the COVID-19 virus by the date of hire, unless granted a reasonable accommodation because of religion or disability.
- Our client is seeking a consistent worker, with no change in personnel during the requested service period.
Responsibilities include, but are not limited to:
- Screening: Conducts introductory interrogations to ascertain whether an individual has the jurisdictional basis to file a complaint.
- Completes the screening in 10-15 minutes, offers appropriate referrals if not in DHR jurisdiction, interacts and communicates in a professional and courteous manner.
- Intake: Responds to walk-in, telephone, and/or written inquiries.
- Defines discrimination and describes DHR complaint process, completes complaint intake forms, interacts, and communicates in a professional and courteous manner.
- Prepares evidence to be placed into files, receives, and collates mailed documentation, verifies, tabs, and enters information into case files, documentation correctly tabbed, legible handwriting on front of divider tab, all documents identified, entered within five days of receipt and entered in CMS within three days of action.
- Processes case-related mail/document gathering and other general office tasks (i.e., typing, scanning, photocopying, faxing,
- filing, answering telephones, stamps outgoing mail, and distributes incoming mail and greeting incoming complainants)
- Tailor requests and log supplemental information from Complainants and Respondents, confirms Complainants and Respondents information, directs mail once investigation is started.
- Clear, concise correspondence or communication, information requested within 5 days of request and mail delivered to appropriate investigator same day it’s received.
- Assist Human Rights Specialists with investigations, organizing documents, speaking with parties and witnesses, documenting, and tracking case events, and generating forms, recommendations and reports. Promptly reviews complaints upon assignment. Appropriately and accurately assesses witnesses. Gathers appropriate data. Accurately enters pertinent and comprehensible data into case management systems within three days of receipt. Follows Division format and policy for assembling data.
- Schedules investigative activities of the Human Rights Specialist I, maintains calendar of investigator activities, HRS I requests event coordination after Front End Case Management meeting with HRS II.
- Events scheduled within four weeks of request, utilization of electronic transfers, accurate scheduling of people and locations and provides clerical staff with information for notice of conference same day it is scheduled.
- Case Management System (CMS) Utilizes the Case Management System to document and track responses, schedules interview and generates forms, ensures that data is properly and promptly entered CMS. and reports are generated, when required.
- Conducts caseload audit under direction of HRS II, conducts inventory of all physical case files in the unit/office, conducts case load audit quarterly under the direction of the HRS II; accounts for missing files, and makes appropriate corrections on CMS.
General skills
Must have
Interpersonal and Communication Skills
2 year(s) of experience
Administrative Support
2 year(s) of experience
Organization
2 year(s) of experience
Record Maintenance
2 year(s) of experience
Screening
2 year(s) of experience
Processing
2 year(s) of experience
Answering Telephones
2 year(s) of experience
Additional job information
Position Details:
- This full-time position will be onsite in Bronx, NY 10458.
- The schedule is: Monday – Friday, excluding NYS Holidays from 9am-5pm.
- Languages
- Must have
- English
- Native or bilingual proficiency
- Work permit: Work permits accepted: – US citizen – Green card – Green card-EAD – TN – H-1B – E-3 – H4-EAD – L2-EAD – OPT-EAD – CPT-EAD – TPS-EAD – STEM-EAD
- Work permits accepted: See Above
- Interview: Phone or video call
- Interview travel reimbursement: N/A
- Benefits offered: N/A
- On-site/Remote: On-site
- Locals required: Yes
- Location: Bronx, NY 10458, US
- # of vacancies: 6
- Duration – Contract / C2C (temporary)
Date information
- Start date: 04/03/2023.
- Hours per week: 40
ABBTECH is an EOE/Minorities/Women/Disabled Individuals/Veterans