The Mayor’s Office of Contract Services (MOCS) is a New York City oversight and service agency that manages procurement citywide, from planning and release of agency solicitations to payment of vendors. Annually, agencies procure billions in products and services from a diverse pool of vendors that represent various industries. MOCS therefore aims to ensure that the procurement process remains fair, transparent, efficient and cost-effective.
MOCS makes it easier to do business through use of end-to-end technology tools, increases transparency by publication of enriched data and hosting public hearings, and strengthens procurement operations by providing direct assistance and resources to all stakeholders. MOCS also partners with agencies and vendors to identify areas for policy reform, resulting in ongoing process improvement to reduce administrative burdens and increase the positive impact of services on communities. The MOCS Director serves as the City Chief Procurement Officer.
MOCS team members operate in a collaborative, service-oriented environment, where flexibility and ability to achieve results are valued. Analysts perform a range of defined tasks assigned by supervisors. All MOCS analysts are expected to deliver timely and quality work products and services, participate in ongoing improvement activities, proactively deepen their knowledge of procurement and government operations, and will use modern technology software and hardware to complete daily duties. Analysts also collaborate with other team members to implement projects, help to maintain and/or analyze operational data, and interact with external stakeholders.
The Mayor’s Office of Contract Services’ Finance Unit seeks to hire an Analyst to assist with agency procurement, budgeting, and accounts payable responsibilities. This position will report to the Assistant Director, Finance within the agency’s Administration Division.
Work closely with members of the Finance Unit to ensure that all agency and division goals and policies are identified and met.
With oversight of the Assistant Director, work closely with the division procurement staff to assist with the implementation of the agency’s procurement plan, including assistance with the follow tasks:
• The processing of procurement and contract actions for assigned program units from request to registration while using the City’s Financial Management System (FMS), PASSPort, and internal agency purchasing systems.
• Releasing Requests for Information and Requests for Quotes for goods and services.
• Process vendor responsibility determinations.
• Contract drafting by liaising between program requestors and Agency Counsel.
• Contract management post registration to performance evaluation.
• With oversight of the Assistant Director, assist with the management of the agency’s budget, including assistance with the follow tasks:
• Review and analyze the agency’s expense and revenue budget, including the allocation of resources to respective agency divisions and programs. Make recommendations for planning and corrective actions, with the goal of minimizing end of year surpluses and avoiding deficits.
• Conduct analyses on program efficiencies in the use of financial resources and make recommendations with the purpose of enhancing efficiency and increasing productivity. Work with program staff, HR and the Procurement Analyst to track units’ expenditures, changes and, if necessary, needs as well as develop yearly personnel and non-personnel budgets
• Forecast expenditures and perform financial analysis as needed, including bi-weekly year-end projections and projections for out-year expenditures.
• Assist in the development and submission of financial plan requests, initiatives, and responses.
With oversight of the Assistant Director, assist with the processing of the agency’s accounts payable activities, including assistance with the follow tasks:
• The review, preparation, processing, and tracking of agency payments, refunds, and expense reimbursements.
• The review of contractor invoices to verify that expenses are allowable under the terms of the contract and that all expenses are accompanied by the appropriate supporting documentation.
• Revenue collection, reconciliation, recognition and reporting processes.
• Monthly bank-to-book reconciliations for agency bank accounts and credit cards.
• The preparation of ad hoc reports and regular monthly, quarterly, and annual reports for management as well as oversight agencies (e.g. year-end close reports, quarterly expense reporting).
• The management of financial records to support decision-making and the ability to produce records for review during internal and external audits.
• Complete job responsibilities in a professional and timely manner, resolving requests and assisting all levels of agency staff.
• Special projects and other duties as assigned.
Minimum Qual Requirements
1. Graduation from an accredited college with a baccalaureate degree; or
2. Graduation from an accredited community college plus two years of experience with administrative, analytic, coordinative, supervisory or liaison responsibilities; or
3. A four year high school diploma or its educational equivalent plus four years of experience as described in “2” above; or
4. A satisfactory equivalent combination of education and experience.
Preferred Skills
• A candidate with an accounting/business/finance/public administration background with strong analytical, communication, and writing skills.
• Excellent quantitative and problem-solving skills.
• High proficiency in using Microsoft Excel.
• Experience with formal report creation and presentation skills.
• Familiarity with rules and directives of City budget oversight entities including the City Comptroller and the Office of Management and Budget.
• Experience with formal report creation and presentation skills.
Additional Information
To best serve the City we represent, MOCS seeks individuals from a variety of backgrounds who can bring different perspectives to contribute to the work of the office. MOCS also seeks candidates who want to contribute to a work environment that values teamwork, inclusion and respect.
To Apply
External Applicants, please go to www.nyc.gov/jobs and search for Job ID#: 593223.
Current City Employees, please go to www.nyc.gov/ess and search for Job ID#: 593223.
Mayor’s Office of Contract Services is an equal opportunity employer. Mayor’s Office of Contract Services recognizes the unique skills and strengths gained through military service. Veterans and service members of the U.S. Armed Forces are strongly encouraged to apply. Special accommodations provided to applicants with disabilities. Please contact MOCS Disability Service Facilitator at disabilityaffairs@mocs.nyc.gov or 212-298-0734 only to request an accommodation. No other phone calls or personal inquiries permitted.
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Public Svc Loan Forgiveness
As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at StudentAid.gov/PSLF .
Work Location
255 Greenwich Street, 9th Floor New York, NY 10007
Residency Requirement
New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.
POSTING DATE
08/11/2023
POST UNTIL
Until Filled
The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual’s sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.