Job Details
Job Location
Irvine Headquarters – Irvine, CA
Position Type
Full Time
Education Level
High School/G.E.D
Travel Percentage
Rarely
Job Shift
1st
Job Category
Logistics
Description
About Hyundai GLOVIS America Inc.
GLOVIS America, Inc. is a third-party logistics provider headquartered in Irvine, CA. Since our inception in 2002, we are committed to delivering our customer’s products via truck, rail, or ocean vessel throughout the U.S., Canada, and Mexico. Glovis America strives to exceed standards by providing quality service to our customers and vendors of the automotive, freight forwarding, parts distribution, used car, and fuel industries. We cater logistics strategies and processes to our customer’s needs using the latest information systems and advanced technologies.
Summary
The primary purpose of the Operations Administration Analyst is to create, process, review, and track billing invoices while ensuring timeliness and accuracy of customer billing requirements.
Responsibilities
- Manual & Systematic Invoicing Administration
- Audit vendor-submitted manual invoices to ensure billing accuracy
- Generate A/R invoices through the billing system (ITMS)
- Organize and maintain backup documentation required for customer remittance
- Distinguish between Pass-Thru and Non-Pass-Thru items processing them accordingly to pay vendors and/or recoup cost or cost plus a margin. This includes manual billing and Off-Site billing
- Generate and audit invoices for all Standard Billing and backup documentation on a weekly basis
- Standard includes Transportation, Port Processing, Port Processing Port Stock Transfer, PIO Part and Non-Part for both GUS and Vendor Ports, Overtime, Alternative Moves, Cross Shipments, Storage, Fuel Surcharges (Truck, BNSF, CSXT, UP)
- Re-bill rejected invoices in a timely manner and conduct root cause analysis to prevent future occurrence
- Prioritized work as needed to meet deadlines that would prevent non-payment.
- Analytical and Administrative Support
- Account Reconciliations and Analysis
- Prepare Invoice Reject Log, Quarantine Log, A/P Log, etc., in spreadsheets and documents
- Research billing and system issues using ITMS, SAP, K/HMA SAP, historical data, and general knowledge
- Develop issues resolution processes and system updates
- Communicate issues that need escalation
- Backup peers or assist coworkers when needed
- Cross-train others to guide billing production
- Support Cost and Revenue Recovery Projects
- Identify potential revenue leakage and conduct a business impact analysis and develop a potential solutions
- Obtain a thorough knowledge of billing systems and operational processes to better identify potential revenue leakage
- Learn and use the BI reporting tool to analyze and present the data findings
- Other Duties as Assigned
Compensation Range
- $48,000 – $55,000 per year
Benefits of working at Hyundai GLOVIS America Inc.
- Medical Insurance
- Vision Insurance
- Dental Insurance
- Health Care & Dependent Care Flexible Spending Accounts (FSA)
- Basic Life and AD&D as well as Short and Long Term Disability
- Paid Vacation, Holidays, and Sick leave
- Pet Insurance
- Hospital and Critical Illness Insurance
- Wellness Program and Gym Reimbursement*
- 401(k) with Generous Matching
- Referral Bonuses*
- Auto Allowance*
- Quarterly Employee Lunches, Summer Refreshments, and Monthly Team Building Activities*
- Discretionary Bonuses*
- Tuition Reimbursement*
*Benefits may vary by location. All benefits pursuant to Company policy
Qualifications
Skills
- Excellent written and verbal communication skills in English are required
- Proficient with PCs
- Intermediate-level skills in MS Excel, Word, Outlook required
- Experience using database management systems is required
- The ability to follow directions and enforce corporate and departmental policies and procedures
- Must possess interpersonal skills in order to work with other departments in resolving various billing issues
- Ability to recognize critical issues that require management involvement
- Excellent time-management and organizational skills required
- Must possess the ability to multi-task and shift critical focus quickly
Education & Experience
- High School Diploma/G.E.D is required
- Bachelor’s Degree is preferred
- 0 – 2 years of related experience OR an equivalent combination of education and experience is required
- Experience in Port Operations, Accounting, Billing, Financial Analysis, and/or Vehicle Logistics is preferred
Physical Requirements
- Ability to sit in front of a desk and/or in front of the computer for long periods
- Repetitive use of hand/grasping product, writing, and typing
- Stand/walk
- Carry/lift a maximum of 15 pounds
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job.
Working and Environmental Conditions
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.
- Typical office environment with low-level noise exposure.
- Communication with employees and field partners will be primarily conducted via phone and email.
The above statements are intended to describe the general nature of work performed by employees assigned to this position. They are not intended to be a complete list of all job duties performed by persons in the position. Glovis America reserves the right to revise or amend duties at any time as the needs of the company and requirements of the job change.