The Mayor’s Office of Contract Services (MOCS) is a New York City oversight and service agency that manages procurement citywide, from planning and release of agency solicitations to payment of vendors. Annually, agencies procure billions in products and services from a diverse pool of vendors that represent various industries. MOCS leads procurement transformation by leveraging expertise, innovation, and a results-oriented mindset to support equitable procurement through transparency, accountability, and efficiency.
MOCS makes it easier to do business through use of end-to-end technology tools, increases transparency by publication of enriched data and hosting public hearings, and strengthens procurement operations by providing direct assistance and resources to all stakeholders. MOCS also partners with agencies and vendors to identify areas for policy reform, resulting in ongoing process improvement to reduce administrative burdens and increase the positive impact of services on communities. The MOCS Director serves as the City Chief Procurement Officer.
MOCS team members operate in a collaborative, service-oriented environment, where flexibility and ability to achieve results are valued. Analysts perform a range of defined tasks assigned by supervisors. All MOCS analysts are expected to deliver timely and quality work products and services, participate in ongoing improvement activities, proactively deepen their knowledge of procurement and government operations, and will use modern technology software and hardware to complete daily duties. Analysts also collaborate with other team members to implement projects, help to maintain and/or analyze operational data, and interact with external stakeholders.
MOCS seeks to hire a Risk Management Analyst to assess vendor integrity, and complete in depth vetting when risks factors are reported. As a member of the General Counsel Unit, and under the direction of the Associate Director, Risk Management, the Risk Management Analyst will support day-to-day activities of the risk management portfolio using methods that are consistent with agency policies, City of New York policies, industry standards, and best practices.
The specific responsibilities of this role include the following:
– Support the risk management program to effectively manage procurement risk in the PASSPort system in accordance with internal agency policies and City of New York policies
– Perform delegated and assigned reviews of PASSPort enrollment disclosures by individuals and companies to ensure consistency with previous disclosures and sufficiency of the information disclosed;
– Appropriately document review activities in the PASSPort system and out of the system;
– Request additional information from vendors and government agencies to understand and confirm sufficiency of disclosures;
– Communicate results of Enrollment/Risk Review internally through written summaries and externally to vendors through email and by phone;
– Escalate questions and concerns to supervisors within the risk and legal teams;
– Document progress of delegations and assignments in team tracking spreadsheets;
– Create and review risk reports to analyze results:
– Identify required updates to vendor PASSPort Enrollment disclosures
– Integrity issues to be communicated within MOCS and externally to agencies
Supporting the Performance Evaluation (PE) program in administering vendor performance evaluations in the PASSPort system by:
– Supporting agencies’ completion of vendors with which they do business in accordance with the New York City Procurement Policy Board Rules and agencies policies
– Running performance evaluation reports
– Communicating with New York City agencies regarding completion and sufficiency of performance evaluations
– Executing system tasks in PASSPort in the performance evaluation module
– Reviewing and approving performance evaluation exemption requests from agencies and communicating with agency staff regarding requests;
Performing extensive vetting on vendors with identified risk factors that do or wish to do business with the City based on risk factors:
– Collaborate with subject matter experts to define vetting process for different risk factors
– Collaborate with policy and compliance team to design integration of key risk factors into the PASSPort system
– Escalating questions and concerns to supervisors within the General Counsel Unit; and
– Perform special project tasks, ad-hoc analyses, and prepare relevant reports and presentations as assigned.
Minimum Qual Requirements
1. Graduation from an accredited college with a baccalaureate degree; or
2. Graduation from an accredited community college plus two years of experience with administrative, analytic, coordinative, supervisory or liaison responsibilities; or
3. A four year high school diploma or its educational equivalent plus four years of experience as described in “2” above; or
4. A satisfactory equivalent combination of education and experience.
Preferred Skills
– Excellent interpersonal skills with proven ability to effectively interact with a wide variety of internal and external stakeholders;
– Strong organizational skills and ability to work independently and meet deadlines;
– Exceptional attention to detail;
– Excellent oral and written communication skills;
– Ability to exhibit sound judgment and appropriate discretion;
– Demonstrated interest in city government, contracting and procurement policies and procedures, or vendor compliance and management; and
– Familiarity with New York State and Federal regulations related to not-for-profit corporations and tax exempt organizations.
Additional Information
To best serve the City we represent, MOCS seeks individuals from a variety of backgrounds who can bring different perspectives to contribute to the work of the office. MOCS also seeks candidates who want to contribute to a work environment that values teamwork, inclusion and respect.
To Apply
External Applicants, please go to www.nyc.gov/jobs and search for Job ID#: 589792.
Current City Employees, please go to www.nyc.gov/ess and search for Job ID#: 589792.
Mayor’s Office of Contract Services is an equal opportunity employer. Mayor’s Office of Contract Services recognizes the unique skills and strengths gained through military service. Veterans and service members of the U.S. Armed Forces are strongly encouraged to apply. Special accommodations provided to applicants with disabilities. Please contact MOCS Disability Service Facilitator at disabilityaffairs@mocs.nyc.gov or 212-298-0734 only to request an accommodation. No other phone calls or personal inquiries permitted.
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Public Svc Loan Forgiveness
As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at StudentAid.gov/PSLF .
Work Location
255 Greenwich Street, 9th Floor New York, NY 10007
Residency Requirement
New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.
See DCAS Directive No. 2020-2 (https://www1.nyc.gov/assets/dcas/downloads/pdf/agencies/directive_2020_2.pdf) regarding residency requirement during the COVID-19 emergency.
POSTING DATE
06/28/2023
POST UNTIL
Until Filled
The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual’s sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.