Salary: $29.37 – $37.96 Hourly
Location : Albany, OR
Job Type: Regular, Full-time
Job Number: 00792
Department: Parks & Recreation
Opening Date: 10/09/2023
Closing Date: 10/27/2023 11:59 PM Pacific
General Description
The City of Albany Parks and Recreation Department is hiring for a Resource Development Coordinator. This position is responsible for planning and implementing the department’s resource development efforts coordinating sponsorships, community partnerships, volunteers, and grants to allow the department to provide the recreational experiences the community wants and needs; and performs other related duties as assigned.
NOTE: This position is full benefits eligible. Out-of-pocket cost for medical, dental, and vision coverage is approx. $48/mo. for employee only coverage up to a max of $137/mo. for family coverage.
Essential Functions/Duties & Responsibilities
The duties listed are intended only as illustrative examples of the various types of work that may be performed by individuals in this classification. Any of the following duties may be performed. These examples are not necessarily performed by all incumbents and do not include all specific essential functions and responsibilities the incumbent may be expected to perform.
- Provides leadership in the design, implementation, maintenance, and evaluation of the department’s resource development strategy and plans.
- Works as the lead of the sponsorship team to build relationships with granting foundations and agencies. Coordinates strategies to identify and secure sponsorships, prepares sponsorship proposals and agreements, determines exposure values, and develops annual sponsorship campaign timetables.
- Recommends, develops, and directs efforts to solicit new resources from individuals, corporations, and the community through self-initiated activity to build sponsorship base.
- Oversees donor recognition system, including sponsor and donor acknowledgment as well as gift handling procedures, and ensures accurate reporting of gifting levels and contributions.
- Secures material donations, in-kind contributions, product donations, and trade exchanges needed to provide services.
- Creates a sustainable donor base through outreach and communication; and maintains all aspects of relationship management for key donors, including database management, recognition materials, oral and written communications.
- Researches, identifies, and secures outside funding from federal, state, and local foundations for support of services. Writes letters, proposals, and grant applications; conducts research and maintains files.
- Creates a relationship with local media and businesses for greater visibility, recognition, and understanding of Parks & Recreation services that builds community partnerships meet community needs.
- Creates opportunities for the public and potential donors to support the community through Parks and Recreation programs, including point of contact for community giving programs across the department (i.e. asset naming, benches, trees, etc.).
- Ensures financial stability for the department in generating revenue and in-kind services through sponsorships, grants, and community partnerships. Develops and monitors the department’s sponsorship and donations budgets.
- Assists in the generation of advertising revenue for department publications, website, signage, and other potential sales opportunities.
- Acts as the point of contact for the “Welcome to Albany” sign civic organization medallions.
- Provides guidance to temporary graphic design staff regarding sponsor needs.
- Assists with department wide recreation initiatives and special events.
- Serves as a liaison to the Albany Parks and Recreation Foundation.
- Responsible for volunteer recruitment, scheduling, onboarding, data management, and recognition across all facilities and events (special events, Riverfront Community Center, Albany Community Pool, special programs, etc.)
- Coordinates with Natural Resources Specialist-Urban Forester to oversee volunteer efforts performed by Albany Adopt-a- Park and Graffiti Chasers.
- Represents the City of Albany by responding to the public, citizens, its employees, and others in a prompt, professional, and courteous manner while continuously maintaining a positive customer service demeanor. Regards everyone, internal and external, as a customer and deliver the best service possible in a respectful and patient manner.
- Works to create a high-performance work culture by demonstrating a positive attitude and modeling the City’s mission, vision, and values. Conducts self with high integrity, proactive in conserving City resources, and seeks and incorporates customer feedback for ongoing performance improvement. Demonstrates continuous effort to improve operations, decrease turnaround times, streamline work processes, and work cooperatively and jointly to provide quality customer service.
- Serves as a member of various City committees as assigned.
- Assists other staff in the performance of their duties as assigned; and may provide training and orientation to new assigned personnel.
- Maintains regular job attendance and adherence to working hours.
- Adheres to appropriate attire, grooming, and hygiene standards established for the position.
- Operates a motor vehicle safely and legally.
- Performs other related duties as required/assigned.
Supervision/Lead Work Exercised
This is a non-supervisory position. Lead work/coordination of work of others is not a typical function assigned to this position. Incumbents in this position may provide training and orientation to newly assigned personnel.
Qualifications & Requirements
Education and Experience:
A bachelor’s degree in marketing, communications, recreation, business, or a closely related field or four years of experience in resource development, donor relations, sales, and volunteer management, or any equivalent combination of experience and education. Experience in sponsorships, partnership development, and revenue development strongly preferred. Bilingual applicants (English/Spanish) preferred.
Special Requirements:
- Possession of or ability to obtain a valid Oregon driver’s license.
- The individual shall not pose a direct threat to the health or safety of themselves or others.
Knowledge, Skills, and Abilities:
Knowledge of:, successful fundraising and development strategies, corporate or major donor communities, grant research methods and application, volunteer management, event planning and administration.
Skill in: MS Office applications; presentation technologies; database management; and the ability to learn new technology.
Ability to: communicate effectively, verbally and in writing; understand and carry out written and oral instructions; establish and maintain effective working relationships with employees, other departments, and the public; operate computers for data entry, demonstrate initiative and creativity and to be accountable to achievement of desired objectives, develop, coordinate, and direct varied activities.
The City of Albany offers a generous benefits package to employees and eligible dependents.
This position is represented by American Federation of State, County, and Municipal employees (AFSCME). For a complete and detailed overview of the AFSCME benefits package,
Salary and benefits are subject to negotiation and, therefore, may change as a result of negotiations.
01
What is your education background? (select the highest level achieved)
- Did Not Complete High School
- High School Diploma or GED
- Technical College
- College Credit Hours Completed Towards a Degree
- AA Degree
- BA or BS Degree
- MA or MS Degree
- PhD
02
Do you possess a degree in recreation, communications, business, or closely related field?
- Yes
- No
03
Please list your degree field.
04
How many years of experience do you have in sponsorship development?
- Less than 2 years
- 2-4 years
- 4-6 years
- More than 6 years
05
Please describe the scope of your experience in sponsorship development.
06
How many years of experience do you have in community engagement and partnership development?
- Less than 2 years
- 2-4 years
- 4-6 years
- More than 6 years
07
Please describe the scope of your experience in community engagement and partner development.
08
How much revenue have you personally generated through sponsorships, community engagement, and partnership development? (Both cash and in-kind)
09
How many years of experience do you have in volunteer management?
- Less than 2 years
- 2-4 years
- 4-6 years
- More than 6 years
10
Please describe the scope of your experience in volunteer management.
11
How many years of experience do you have in grant writing?
- Less than 2 years
- 2-4 years
- 4-6 years
- More than 6 years
12
Please describe the scope of your experience in grant writing.
13
Have you received any of the following traffic convictions? Select all that apply.
- One class “A” infraction conviction during the past thirty-six (36) months?
- More than one class “A” infraction conviction between the past (36) and (60) months?
- More than one class “B” infraction conviction during the past twelve (12) months?
- More than two class “B” infraction convictions during the past thirty-six (36) months?
- More than two class “C” infraction convictions during the past twelve (12) months?
- More than three class “C” infraction convictions during the past thirty-six (36) months?
- Any misdemeanor driving convictions within the past twenty-four (24) months?
- Any felony driving convictions within the past sixty (60) months?
- None
Required Question