Job Purpose:
The administrative assistant provides administrative support for the department.
Essential Functions:
1. Maintain excellent relations through communications with vendors, customers and other visitors.
2. Maintain and ensure confidentiality of verbal and written information for the department/organization.
3. Schedules and organizes complex activities such as meetings, travel and conferences
4. Generates general correspondence, memos, tables, graphs, business plans etc.
5. Proofreads for spelling, grammar, and layout , making appropriate changes. Responsible for accuracy and clarify of final copy.
6. Acts as a liaison with other departments and outside agencies, including ownership and leadership
7.. Ensure compliance in all safety, health, and environmental regulations, policies and procedures for a goal of zero incidents and injuries.
8. Participates as needed in special projects or work as assigned
Additional Responsibilities:
1. Executive Assistant to General Manager.
2. Maintain accurate and up to date sales/rental files.
Experience/Training/Education:
Required: High school diploma or GED equivalentand 3-5 year of relevant experience
Pay rate: $22.00- $27.00/hr depending on experience.
Knowledge/Skills/Abilities:
Must have the ability to work independently in a multi-tasking setting. Must be familiar with standard office equipment including personal computers, copy machines, fax machines, and mailing machines. Ability to prioritize, organize, and complete tasks independently. Must be able to proficiently utilize Microsoft Office Suite.
Physical and Environmental Elements:
This is primarily a sedentary office classification and employees work in an office with moderate noise levels, controlled temperature conditions and no direct exposure to hazardous physical substances. Finger dexterity is needed to access, enter and retrieve data using a computer keyboard, typewriter keyboard or calculator and to operate standard office equipment. The position occasionally bends, stoops, reaches, pushes and pulls drawers to retrieve and file information and lifts and carries reports and records that typically weigh less than 30 pounds.
Special Requirements/Certification:
None