Job Announcement
The Greater Vallejo Recreation District
Invites Applications
Position: Assistant Coordinator-Spec. Interests & Sports Department: Recreation – Community Centers
Job Opening Date: October 12, 2023 Location: Multiple Community Centers
Deadline for applying: Open until filled Position Type: Part Time
Salary Range: $22.25-$23.00/Hour
The Greater Vallejo Recreation District is a Special Service District that has been serving area residents for over sixty years. As a Special Service District, GVRD operates as a separate government agency from the City of Vallejo. GVRD manages 407 acres of public park space including 20 neighborhood parks, 10 community parks, 6 special purpose parks, and Olympic-size swimming pool and 4 community centers. GVRD maintains over 1,000 acres of public land.
GVRD is governed by a five-member Board of Directors. With 30 plus full time and approximately 155 part-time and seasonal employees, GVRD operates on a 2022-2023 fiscal year budget of $12.9 million for general fund operations and Measure K funding amounting to $2.2 million. The Measure K funding is being utilized to purchase necessary equipment, improve parks, facilities.
Job Description:
Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job.
Community Centers:
The Assistant Coordinator reports to the Recreation Coordinator and the Recreation Supervisor. The job duties will consist of but not limited to administrative tasks, knowledgeable in (Word, Excel, Publisher, Power Point, social media), conduct presentations, attend meetings, provide customer service, work with public agencies, vendors/contractors, staff, and general public, train and coach PT staff, visit programs, and sub if needed.
DEFINITION
Under general supervision, assists in organizing and supervising a wide variety of recreation services, including before and after school recreation programs, aquatics program, summer and holiday camps, adult and youth sports, instructional classes, and special events; prepares publicity materials; performs other related activities as assigned.
SUPERVISION RECEIVED AND EXERCISED
Receives supervision from Recreation Coordinator and/or Recreation Supervisor.
Exercises functional and supervision over part-time staff and volunteers.
ESSENTIAL AND MARGINAL FUNCTION STATEMENTS
Essential and other important responsibilities and duties may include, but are not limited to, the following:
Essential Functions
- Participate in recruiting, interviewing, and selecting various part-time staff; supervise and evaluate staff members, coordinate and provide training.
- Assist in the development of new recreation programs and activities offered at the community centers. Enforce safety and operating procedures.
- Maintain District website and recreation registration system including, family accounts, program status reports and program maintenance. Receive and record payment in recreation registration software for program participants and prepare attendance reports.
- Perform a variety of data entry and reconciliation functions; input data from various sources; input corrections and updates; verify data for accuracy and completeness.
- Create flyers, posters, public service announcements, and other material to promote programs to increase community awareness and individual participation.
- Identify community recreation needs and program to fulfill them. Monitor the progress and effectiveness of programs and recommend necessary changes.
- Provide quality customer service to participants in all recreation programs and during facility reservations including resolving complaints; and returning phone calls in a timely manner.
- Assist Recreation Coordinator and Recreation Supervisor with facility applications, reservations, and payments. Follow up with customers’ paperwork and preparing for events.
- Schedule and provide tours of community centers.
- Complete and report site inspections for safety and maintenance.
Marginal Functions
- May assist in developing staff training materials and conducting staff workshops and education programs.
- Perform related duties and responsibilities as required.
- Tentative schedule for potential candidate: Monday-Friday (contingent on the needs of the department). Please note that hours vary based on needs of the department.
QUALIFICATIONS
Knowledge of:
- Principals and methods of establishing recreation programs in general or in an area of specialization.
- Computer programs such as Word and Excel. Knowledge of other computer programs is desirable.
Ability to:
- Exercise sound independent judgment within general policy guidelines.
- Motivate and provide encouragement for participation in recreation programs and team environments.
- Ability to write reports and keep accurate records.
- Understand and follow verbal and written directions.
- Communicate effectively both orally and in writing with a variety of personnel and establish effective working relationships.
- Effectively manage designated operations and supervise assigned personnel; work safely and enforce safety procedures.
Age Requirement: Must be at least 21 years of age.
Experience and Education Guidelines Ability to:
Experience and Education Guidelines: Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain knowledge and ability would be:
Experience:
Two years’ experience in planning, developing, and supervising recreational programs and facilities.
Education:
Two years of college with studies in the field of recreation or a closely related field,
License or Certificate:
Possession of valid California driver’s license and maintenance of an acceptable driving record while employed.
First Aid and CPR Certification, or ability to obtain certification within 6 months of hire.
WORKING CONDITIONS
Environmental Conditions:
Office and community center environment; exposure to potentially hostile participants.
Physical Conditional:
Essential and marginal functions may require maintaining physical condition necessary for swimming, running, walking, light to moderate lifting, bending, kneeling, stooping, crouching, or crawling; standing or sitting for extended periods of time, and reaching above shoulder level to assemble equipment or hang banners.
FLSA: Non-exempt (hourly)
Application Process
To be considered for this career opportunity, please submit a GVRD employment application online.
Please visit Current Job Openings! – Greater Vallejo Recreation District (gvrd.org)
Pool of Candidates:
GVRD will consider applicants who meet the minimum qualifications for the position and who have provided all requested application materials for an interview.
GVRD reserves the right to limit the number of candidates to those determined to be best qualified based upon all requested application materials, including training and experience, cover letter, current resume, and responses to supplemental questions.
Examination
Oral Examination and writing assessment required if selected for initial interview.
Supplemental Information
Pre-Screening
GVRD will consider applicants who meet the minimum qualifications for the position and who have provided all requested application materials will be considered for an interview.
Pre-employment
Selected candidate will be required to successfully complete pre-employment background check including fingerprint check and reference check.
Other requirements:
- Proof of legal right to work in the U.S.
Equal Opportunity Employer (EOE)
GVRD is an Equal Opportunity Employer and does not unlawful discriminate based on race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age or sexual orientation or military status of such person.