University Overview
The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America’s Best Large Employers in 2023.
Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.
The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.
Posted Job TitleAssistant Dean for Advising, The College of Arts and SciencesJob Profile TitleAssistant Dean of Administration, Student Services, AdvisingJob Description SummaryAssistant deans for advising in the College of Arts and Sciences provide information and academic advice to College students throughout their time as undergraduates and help connect students with the resources available to them across campus. In addition to the advising duties, assistant deans are assigned specific administrative and record keeping tasks, and participate in the activities of one or more advising working groups to support student success.Job Description
The College Office serves the undergraduate population of Arts and Sciences at the University of Pennsylvania. The College works closely with about 60 departments and programs to offer majors and minors, supports roughly 1,200 instructional staff and promotes the value of the liberal arts to an undergraduate population of roughly 6,500 students.
Duties/Responsibilities:
Assistant deans for advising in the College of Arts and Sciences provide information and academic advice to College undergraduates. In addition to the advising duties, assistant deans are assigned specific administrative and record keeping tasks, both on an ad hoc and on an on-going basis that support the College’s educational mission. Also involved is participation, as assigned, in the activities of one or more of the advising working groups. Assistant deans for advising are responsible for knowing and communicating the College’s rules and regulations to students, parents, faculty, and staff. They are expected to have a strong understanding of the College’s curriculum and fluency in the tools used to demonstrate students’ progress through that curriculum. They are also expected to be familiar with courses and special academic programs, as well as the University’s network of undergraduate support services and resources. They work with the Committee on Undergraduate Academic Standing to enforce and, when appropriate, grant exceptions to rules. Assistant deans work intensively with first- and second-year students who have not yet chosen a major, students in academic difficulty, and students who are participating in special academic programs, such as dual degree with another of Penn’s undergraduate schools or study abroad. They are responsible for working with complex administrative applications and processes involving web applications, desktop databases (FileMaker Pro), and Excel.
Qualifications:
Education – Master’s Degree preferably in a liberal arts discipline and 1-2 years experience required, PhD in a discipline taught in the College of Arts and Sciences preferred.
Experience and Personal Attributes
- Strong background in and commitment to liberal arts education
- Experience must include teaching and/or advising of traditional college-age students as well as some administrative experience in higher education
- Experience with the design and management of advising communications, both print and web-based, is also desirable
- Ability to relate well to students, faculty, staff, and parents required
- Maturity, good sense of humor, and the ability to work as part of a team are necessary
Technical Skills
- Good interpersonal communication (oral and written) and organizational skills required
- Comfortable with modern computer operating systems, such as Mac OS or Windows, and strong foundation in basic productivity software such as Microsoft Office, Firefox, email clients, and FileMaker Pro required
- Technical proficiency sufficient to master University systems such as Path@Penn, DegreeWorks, and Banner
- Propensity towards enthusiastically adopting new technologies and an aptitude for envisioning improvements to processes is desired as well
* For consideration, please submit a cover letter as well as a resume in the CV section of your application. You can upload multiple documents to the “Resume/CV” section.
Job Location – City, StatePhiladelphia, PennsylvaniaDepartment / SchoolSchool of Arts and SciencesPay Range$51,824.00 – $80,000.00 Annual RateSalary offers are made based on the candidate’s qualifications, experience, skills, and education as they directly relate to the requirements of the position, as well as internal and market factors and grade profile. Affirmative Action Statement
Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.Special Requirements
Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.University Benefits
- Health, Life, and Flexible Spending Accounts: Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family’s health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars.
- Tuition: Take advantage of Penn’s exceptional tuition benefits. You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions.
- Retirement: Penn offers generous retirement plans to help you save for your future. Penn’s Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard.
- Time Away from Work: Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with family-whatever your personal needs may be.
- Long-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. If you apply when you’re newly hired, you won’t have to provide proof of good health or be subject to underwriting requirements. Eligible family members must always provide proof of good health and are subject to underwriting.
- Wellness and Work-life Resources: Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life. That’s why we offer a wide variety of programs and resources to help you care for your health, your family, and your work-life balance.
- Professional and Personal Development: Penn provides an array of resources to help you advance yourself personally and professionally.
- University Resources: As a member of the Penn community, you have access to a wide range of University resources as well as cultural and recreational activities. Take advantage of the University’s libraries and athletic facilities, or visit our arboretum and art galleries. There’s always something going on at Penn, whether it’s a new exhibit at the Penn Museum, the latest music or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples. As a member of the Penn community, you’re right in the middle of the excitement-and you and your family can enjoy many of these activities for free.
- Discounts and Special Services: From arts and entertainment to transportation and mortgages, you’ll find great deals for University faculty and staff. Not only do Penn arts and cultural centers and museums offer free and discounted admission and memberships to faculty and staff. You can also enjoy substantial savings on other goods and services such as new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks.
- Flexible Work Hours: Flexible work options offer creative approaches for completing work while promoting balance between work and personal commitments. These approaches involve use of non-traditional work hours, locations, and/or job structures.
- Penn Home Ownership Services: Penn offers a forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia, which can be used for closing costs or home improvements.
- Adoption Assistance: Penn will reimburse eligible employees on qualified expenses in connection with the legal adoption of an eligible child, such as travel or court fees, for up to two adoptions in your household.
To learn more, please visit: https://www.hr.upenn.edu/PennHR/benefits-pay