Assistant Director Admissions

Title Information

Security Sensitive Position?

Yes

Hours of Work

8:00 AM – 5:00 PM M-F

Position Details

Position Information

Posting Number

TSU202854

Official TSU Title

ASSISTANT DIRECTOR ADMISSIONS

Grant Title

N/A

Job Description Summary / TWC Summary

Under general supervision of the Associate Dean of Admissions, the Assistant Director of Admissions is responsible for systems, operations and data management for the Admissions Office. Strategically works with the Dean and Associate Dean of Admissions to implement a successful recruitment and communication plan to enroll a qualified and diverse group of students each academic school year. Creates reports, analyzing data, managing applicant data, coordinating electronic communications, reviewing and evaluating applications, overseeing the recruitment activities and programs both on and off campus, and serving as one of the primary points of contact while cultivating relationships with external and internal constituents for the purpose of furthering admissions goals.

Essential Duties Summary

• Develops effective recruitment strategies utilizing a range of resources and initiatives, including but not limited to visiting colleges, attending law/grad fairs, planning events offsite and on-campus, social media/email campaigns, directs contact and counseling with prospective students and working with others in the admissions office to facilitate and encourages enrollment with a focus on improving the overall quality, diversity and credentials of the entering class.
• Trains faculty to read applications online and managing the application flow among admissions committee members.
• Develops and prepare models to capture data to track recruiting results. Provides the data required for all studies to facilitate marketing efforts.
• Plans, with the administrative and professional staff, admitted student days and other campus visitation opportunities.
• Responsible for ongoing prospect data management and reporting, including systems to manage visits and tours.
• Directly responsible to the Associate Dean of Admissions for the daily management and operation of the Admissions Office.
• Selects student tour guides, schedule the student tour guides and provide oversight of the calendar of visits.
• Responsible for coordinating the LSAR Calendar with the Admissions Office Coordinator.
• Responsible for the American Bar Association ( ABA ) Annual Questionnaire and extensive Annual Law School Admissions Office Annual Report which is communicated to the ABA , Dean of the Law School, Faculty, University President, Provost and other designated interested parties.
• Reads applicant files and make recommendations as to admissions decisions.
• Provides detailed reporting and yield information as requested.
• Implements and train personnel on the use of the LSAC Aces2 platform which tracks every function of the office from prospects to applicants, recruiting events, student contacts and communications, etc.
• Executes out-reach to PreLaw Advisors and campus PreLaw Organizations soliciting invitations to speak to prelaw students on campuses around the country.
• Designs, staff, and supervises entertainment functions for Open Houses hosted by the Admissions Office.
• Assists in constructing and supervising an extensive Marketing Plan.
• Trains new staff, as required, on proper use of applications used within the office.
• Supervises the design, data collection, implementation of all charts and graphs for statistical tracking purposes leading to admissions decisions.
• Counsels prospective applicants.
• Collaborates with the enrollment team to create all official correspondence to prospects, applicants and matriculants.
• Assists in the coordination, supervision and completion of special projects as appropriate.
• Advises on the admissions process, curriculum, financial aid process and scholarship opportunities and interfaces with the Financial Aid Office in managing scholarship and financial aid awards.
• Responsible for developing resolutions for student application concerns.
• Maintains oversight of the admissions web site and make changes as needed on a regular basis.
• Monitors various chat rooms and other vehicles candidates use to discuss law admissions and financial aid.
• Initiates and maintains the online message board/portal and Facebook page for admitted students.
• Designs new online initiatives to attract more applicants to apply (e.g. Facebook Chats).
• Creates and interfaces with LSAC all online applications.
• Manages and maintains all admissions computing systems including Aces2 and the Banner Transfer.
• Serves as liaison to the IT department for software upgrades and system maintenance.
• Develops and implements pre- and pos- admissions recruitment strategies in collaboration with the Communications Office in print and web publications.
• Directs the execution of strategic multi-tiered mailing to law school candidates in accordance with admissions marketing plan.
• Manages candidate communications by telephone and email in an efficient and strategic manner.
• Initiates and manages alumni, faculty and student outreach to participate in the marketing/recruitment efforts.
• Assists in constructing a scholarship matrix to maximize both credentials of the entering class and meeting tuition goals.
• Assists is evaluating law school candidates for the award of scholarship assistance. Oversee packaging and distribution of scholarship awards. Responsible for advising the FA Office of scholarship awards made by the office of admissions.
• Performs other job-related duties as assigned.

% FTE

1.0

Hiring Range

$55,513.00 – $69,392.00

Education

Bachelor’s degree or higher.

JD degree preferred.

Required Licensing/Certification

N/A

Knowledge, Skills, and Abilities

Knowledge of:

• Policies, procedures, and practices.
• Requires full/complete knowledge in multiple disciplines and serves as an ultimate subject matter expert in at least one discipline or function. Demonstrates full command of technical and functional principles, procedures, and subject matter in multiple disciplines to handle any situation and lead or train others. Requires the ability to lead the development or modification of work procedures across multiple disciplines.
• Microsoft Office Professional or similar applications.

Skill in:

• Detail oriented.
• Effective customer service.
• Problem-solving and decision-making.
• Multitasking and time management.
• Both verbal and written communication.

Ability to:

• Travel extensively in the performance of job related duties.
• Develop effective working relationships with all levels of personnel and students.
• Provide information.

Work Experience

One (1) to three (3) years of law school admissions or related experience in higher education.

Working/Environmental Conditions

• Routine office environment.
• Sitting or standing in one location much of the time.
• Some stooping, lifting or carrying objects light weight may be required.
• Use of video display terminal.
• Work may require extensive travel.

Desired start date

Position End Date (if temporary)

Posting Detail Information

UA EEO Statement

It is the policy of Texas Southern University to provide a work environment that is free from discrimination for all persons regardless of race, color, religion, sex, age, national origin, individuals with disability, sexual orientation, or protected veteran status in its programs, activities, admissions or employment policies. This policy of equal opportunity is strictly observed in all University employment-related activities such as advertising, recruiting, interviewing, testing, employment training, compensation, promotion, termination, and employment benefits. This policy expressly prohibits harassment and discrimination in employment based on race, color, religion, gender, gender identity, genetic history, national origin, individuals with disability, age, citizenship status, or protected veteran status. This policy shall be adhered to in accordance with the provisions of all applicable federal, state and local laws, including, but not limited to, Title VII of the Civil Rights Act.

Manual of Administrative Policies and Procedures

Close Date

05/01/2023

Open Until Filled (overrides close field)

No

Special Instructions to Applicants

Open to all applicants.

Posting Supplemental Questions

Required fields are indicated with an asterisk (*).

1. * Do you have a Bachelor’s degree or higher? JD degree preferred.
   • Bachelor’s Degree or higher
   • Juris Doctorate degree.
   • None of the above.
2. * Do you have experience using Microsoft Office Professional or similar applications?
   • Yes
   • No
3. * Do you have one (1) to three (3) years of law school admissions or related experience in higher education?
   • Yes
   • No

Applicant Documents
Required Documents

1. Resume
2. Cover Letter/Letter of Application
3. Official Transcripts

Optional Documents

1. Other Document
2. Reference Letter 1
3. Reference Letter 2
4. Reference Letter 3