Assistant Director of Accounting

Assistant Director of Accounting

Unit: OPAP

Department: ACCOUNTING

Full-time

Salary $60,000

General Statement:

The Assistant Director of Accounting reports to the Director of Accounting and assumes duties in the event of an absence. This position will be responsible for overseeing grant transactions as well as various reconciliation and financial calculations to maintain the college’s financial records. GAAP, GASB, and other regulations must be followed.

Examples of Work Performed:

1. Coordinate and process grant activity including, but not limited to:
   1. Create, monitor, and adjust all grant budget activity, including employee wages and benefits for grant funded positions
   2. Maintain grant financial data
   3. Invoice for all budget activity in a timely manner in accordance with the provisions of the various grants
   4. Report on grant activities as needed
   5. Coordinate annual grant meetings with various grant managers
   6. Prepare annual restricted college budget
   7. Assist in the grant application process as needed
   8. Review and reconcile Effort Reporting
   9. Explore, develop and implement technology advances in available software
   10. Prepare monthly fiscal reports to the Board of Trustees and outside agencies as assigned
2. Responsible for general accounting tasks and supervising and reviewing the work of the staff relating to maintaining of the accounting records for General Ledger accounts and related subsidiary ledgers for operating fund, federal funds, grants, and financial aid as well as related reporting requirements for each on a current basis.
3. Assist the Director of Accounting in developing and initiating systems, forms, and procedures necessary to ensure a satisfactory operation of the accounting office, including the implementation of computer techniques and programs wherever feasible.
4. Prepare Indirect Cost allocation plan as needed
5. Reconcile financial aid grants, direct lending, and other accounts as assigned
6. Assist in year-end process and annual audit
7. Work collaboratively with various College departments and outside agencies
8. Banking functions as assigned
9. Other duties as assigned

Minimum Qualifications:

• Bachelor’s Degree in Accounting or related field OR
• Associates Degree in Accounting or related field and 2 years’ relevant experience in handling financial transactions OR
• High School Diploma and 10 years’ relative experience in handling financial transactions.
• Must enjoy working in fast-paced environment and display an aptitude for technology. Must be able to work independently on multiple tasks with a high degree of accuracy and attention to detail. Must possess strong organizational and interpersonal skills.

And

• A commitment to SUNY Ulster’s Diversity, Equity and Inclusion Mission and Objectives of providing quality programs and services for a culturally, socio-economically, ethnically, and academically diverse community; qualities to work effectively and with sensitivity in a multicultural environment; awareness of and commitment to the needs of non-traditional and/or re-entry students and individuals with diverse abilities and interests.

Preferred Qualifications:

Bachelor’s Degree in Accounting or related field; Knowledge of GAAP; experience in Higher Ed or other educational setting, experience with Banner; supervisory experience.

Application Process:

The position is open until filled. However, SUNY Ulster reserves the right to close, continue, cancel, postpone or restart the recruitment at any time.

To apply for the position, email the required documents to: resumes@sunyulster.edu

Submission Requirements

• CV
• Cover letter which discusses your qualifications, interests and your ability to serve a diverse student population.
• 3 references

Please submit only materials requested. All documents included in your application file become the property of the College. Applicants who fail to submit all required materials will not be considered. Only email submissions will be considered.

We invite you to be part of a dedicated community of learners in a department that puts students first. Please go to www.sunyulster.edu for additional campus community information.

SUNY Ulster is an Affirmative Action/Equal Opportunity Employer. The college encourages applications from all qualified applicants. Applicants who are protected under the Americans with Disabilities Act and who, due to a disability, require accommodations for completing the application process, testing (if required for the position), or the interview, should notify the Human Resources Office 10 working days before the accommodation is required.

Offer and assignment of employment is subject to verification of all information provided on the employment application, fingerprint check, verification of the right to work in the United States and all other required pre-employment conditions are met.

SUNY Ulster does not reimburse applicants for travel, lodging or any other costs incurred by applicants to attend interviews. All interviewing costs incurred will be the responsibility of the applicant. Meeting the minimum qualifications does not guarantee an interview.

Conditions of Employment

SUNY Ulster mandates that all employees be fully vaccinated and show proof of completed vaccine status at time of hire. If you cannot receive the COVID-19 vaccine due to a disability/medical reason or sincerely held religious belief, you will be required to follow SUNY Ulster policy and process to apply for an accommodation.

Employment with SUNY Ulster is not complete or official until applicants meet all pre-employment requirements, and the Board of Trustees has approved. Offer and assignment of employment is subject to verification of all information provided on the employment application, fingerprint check, verification of the right to work in the United States and all other required pre-employment conditions are met.Application Process:

The position is open until filled. However, SUNY Ulster reserves the right to close, continue, cancel, postpone or restart the recruitment at any time.

To apply for the position, email the required documents to: resumes@sunyulster.edu

Submission Requirements

• CV
• Cover letter which discusses your qualifications, interests and your ability to serve a diverse student population.
• 3 references

Please submit only materials requested. All documents included in your application file become the property of the College. Applicants who fail to submit all required materials will not be considered. Only email submissions will be considered.

We invite you to be part of a dedicated community of learners in a department that puts students first. Please go to www.suny ulster.edu for additional campus community information.

SUNY Ulster is an Affirmative Action/Equal Opportunity Employer. The college encourages applications from all qualified applicants. Applicants who are protected under the Americans with Disabilities Act and who, due to a disability, require accommodations for completing the application process, testing (if required for the position), or the interview, should notify the Human Resources Office 10 working days before the accommodation is required.

Offer and assignment of employment is subject to verification of all information provided on the employment application, fingerprint check, verification of the right to work in the United States and all other required pre-employment conditions are met.

SUNY Ulster does not reimburse applicants for travel, lodging or any other costs incurred by applicants to attend interviews. All interviewing costs incurred will be the responsibility of the applicant. Meeting the minimum qualifications does not guarantee an interview.

We invite you to be part of a dedicated community of learners in a department that puts students first. Please go to www.sunyulster.edu for additional campus community information.
CONDITIONS OF EMPLOYMENT

SUNY Ulster mandates that all employees be fully vaccinated and show proof of completed vaccine status at time of hire. If you cannot receive the COVID-19 vaccine due to a disability/medical reason or sincerely held religious belief, you will be required to follow SUNY Ulster policy and process to apply for an accommodation.

Employment with SUNY Ulster is not complete or official until applicants meet all pre-employment requirements, and the Board of Trustees has approved. Offer and assignment of employment is subject to verification of all information provided on the employment application, fingerprint check, verification of the right to work in the United States and all other required pre-employment conditions are met.

Please submit only materials requested. All documents included in your application file become the property of the College. Applicants who fail to submit all required materials will not be considered. *Only email submissions will be considered.

We invite you to be part of a dedicated community of learners in a department that puts students first. Please go to www.sunyulster.edu for additional campus community information.

SUNY Ulster is an Affirmative Action/Equal Opportunity Employer. The college encourages applications from all qualified applicants. Applicants who are protected under the Americans with Disabilities Act and who, due to a disability, require accommodations for completing the application process, testing (if required for the position), or the interview, should notify the Human Resources Office 10 working days before the accommodation is required.

Neither the smoking of tobacco (nor other substances) nor the use of electronic vaporizers is permitted on the campus grounds.

SUNY Ulster does not reimburse applicants for travel, lodging or any other costs incurred by applicant to attend interviews. All interviewing costs incurred will be the responsibility of the applicant. Meeting the minimum qualifications does not guarantee an interview.