Salary: $9,617.07 – $13,988.76 Monthly
Location : Glendale, CA
Job Type: Salaried – Full-time
Job Number: 1234
Department: Library, Arts and Culture Department
Division: LAC Administration
Opening Date: 07/31/2023
Closing Date: 9/8/2023 11:59 PM Pacific
FLSA: Exempt
The Position
Under the general direction of and in collaboration with the Director of Library, Arts & Culture, this management position performs managerial, administrative and professional functions in managing the daily operations and sections of the Department including, but not limited to, Information Services, Children’s Services, Neighborhood Library Services, Arts and Culture Services, and Technology and Innovation. In addition, this position will coordinate library, arts and culture related activities with other City departments and outside agencies.
Essential functions of the job include, but are not limited to, the following:
Ensures Library, Arts & Culture Department services are provided with exceptional customer service and the highest level of ethical standards, both internally and to library customers.
Assists the Director in the planning, organization and management of the various sections of the department.
Provides highly responsible and complex administrative support to the Director.
Advises the Director in the development, supervision and evaluation of key personnel and principal subordinates. Oversees the selection, placement, training and supervision of other employees.
Evaluates work processes and implements best practices.
Evaluates Department-wide training needs and coordinates training and professional growth opportunities.
Oversees the development and administration of the Library, Arts & Culture annual budget.
Prepares or directs preparation of bid specifications, requests for proposals, contracts and other supporting documentation. Ensures contracts for various services and projects are properly managed.
Coordinates acquisition and administration of grants.
Oversees capital improvement projects and complex facility issues.
Develops partnerships with other City departments to coordinate relevant projects and programs and increase awareness of Department resources. Models effective communication and a team approach.
Directs preparation of staff reports, agenda items, studies and surveys.
Represents the Department at community meetings, public hearings, and professional conferences. Initiates and maintains relationships with community and professional organizations.
Develops and implements policies and procedures. Prepares and presents written and oral reports, studies and correspondence to a variety of entities.
Provides leadership in the ongoing implementation of goals, projects, and priorities that are in alignment with the Department’s mission as well as its inclusion, diversity, equity and antiracism (IDEA) plan.
Acts as department head in the absence of the Director of Library, Arts & Culture.
Drives on City business as necessary.
Assumes responsibility for ensuring the duties of this position are performed in a safe, efficient manner.
Performs other related duties as assigned or as the situation requires.
Minimum Requirements
Knowledge, Skills & Abilities
Knowledge of:
Budgetary processes and procedures.
Current principles and practices of public library administration.
Local government administration.
Grant writing and application rules and procedures.
Role and impact of libraries, cultural and arts programming on communities, including economic, educational, social, cultural etc.
Principals of inclusion, diversity, equity and anti-racism.
Library services related software and hardware.
Principles and techniques of organizational leadership.
Principles of change management.
Public library objectives, organization, trends, program planning, systems development, and service delivery.
Theory, principles, and practices of modern library management including collection development and management.
Sound managerial and supervisory principles.
Succession planning.
Project management.
Team building.
Skill in:
Applying common sense and logic in decision making.
Building and leading teams.
Effectively communicating both verbally and in writing.
Gaining cooperation through discussion and persuasion.
Good interpersonal/people skills and cross-cultural sensitivity, while treating all people with dignity/respect.
Making independent judgments and decisions based on policies and procedures.
Networking internally and externally to achieve objectives.
Realistic understanding of oneself: emotions, strengths, weaknesses, needs, and drives.
Ability to:
Provide exceptional customer service to those utilizing Department and City services.
Achieve maximum public service benefit within a given budget.
Analyze workflows and organize, assign and schedule assignments accordingly.
Analyze trends and problems and develop long-range plans.
Ask the “right”/ “tough” questions, while showcasing initiative, optimism, resilience and diplomacy.
Be articulate, assertive, enthusiastic and self-confident, while showcasing integrity and humility.
Communicate effectively in English, both orally and in writing.
Deal with complex scenarios/situations, while showing initiative, strong intuition and good judgment.
Develop and implement Departmental goals, projects, programs and policies.
Develop necessary skills from on-the-job training and meet standards of performance for the classification by the end of the probationary period.
Effectively interface with publicly appointed Commissions and the City Council.
Effectively promote and manage workplace diversity issues in a diverse organization.
Establish and maintain smooth and effective working relationships and resolve interpersonal conflicts.
Foster a culture that encourages innovation.
Foster a teamwork environment.
Function in a political environment and gather outside resources.
Inspire people.
Lead, coach, instruct and motivate employees. Effectively supervise subordinates.
Listen and delegate.
Make effective presentations before community groups, City Council, Commissions and staff.
Model and practice the highest standards of ethical conduct.
Motivate people to adhere to a shared vision, while also mobilizing individual commitment.
Plan and prepare effective written reports and oral presentations.
Plan, organize and prioritize projects.
Provide exceptional leadership and set an appropriate example for subordinates and colleagues.
Review and evaluate employees’ job performance and recommend appropriate personnel action, if necessary.
Stimulate creative thinking and innovation.
Understand and serve diverse groups of people.
Understand how local government organizations function and how to get things done within this framework.
Other Characteristics
Willingness to:
Assume responsibility for maintaining a safe working environment.
Be collaborative.
Commit to the principles of intellectual freedom and equal access.
Delegate responsibility and authority.
Hold self and others to the highest level of accountability.
Initiate, recommend and carry out personnel actions.
Maintain a personal commitment to providing exceptional public service.
Possess a commitment to job, organization, institution, and profession.
Serve as a role model of desired behavior.
Work necessary hours and times to accomplish goals, objectives and required tasks, including occasional attendance at evening Council meetings and applicable events, including some weekends and evenings.
Experience
Six years of experience in professional library work, three years of which must include experience working in both a supervisory and an administrative capacity.
Experience working with building renovation projects is desirable.
Education/Training
Master’s Degree in Library and Information Science from a graduate school accredited by the American Library Association.
License(s)/Certification(s)
Valid California Class C driver’s license.
Note
An equivalent combination of experience, education and/or training may substitute for the listed minimum requirements.
Selection Process
EVALUATION OF APPLICATION: Submitted application will be reviewed to ensure applicants meet the minimum requirements. All qualifying applicants will be invited to participate in the selection process.
ORAL INTERVIEW: (Weight of 100%) To evaluate the applicant’s experience, education, and general background for the position.
Candidates must achieve a minimum score of 70.00% in all examination steps in order to be placed on the eligible list.
TIME AND PLACE OF THE EXAMINATION WILL BE ANNOUNCED. Any evaluation will be based on the candidate’s education and experience as related to the position. Any examination will be to evaluate the candidate’s education, experience, knowledge and skills for the position. The City of Glendale reserves the right to modify the above stated examination components and/or weights. Should this be necessary, the candidates will be notified of the specific examination components and weights prior to the administration of any examination. The selected candidate will be subjected to a background check including Livescan fingerprinting. The City of Glendale conforms with State and Federal obligations to make reasonable accommodation for applicants and employees with disabilities. The Human Resources Department asks that it be advised of special needs at least five days prior to the first test part so that a reasonable accommodation may be made. The provisions of this bulletin do not constitute an express or implied contract. In compliance with the Immigration Reform and Control Act of 1986, the City of Glendale requires that all new employees provide documentation to establish both work authorization and identity.
The City of Glendale offers a comprehensive benefit package including vacation, holiday, and sick leave as well as medical, dental, vision, life, and long-term disability insurance.
The above listed benefits apply to full-time, salaried positions only.
01
Do you possess a Master’s Degree in Library and Information Science from a graduate school accredited by the American Library Association at the time you graduated?
- Yes
- No
02
Do you possess a minimum of six years of experience in professional library work, three years of which must include experience working in both a supervisory and an administrative capacity?
- Yes
- No
03
Please provide details surrounding your applicable supervisory experience.
04
If you currently work for a public agency or have worked for one in the last 5 years, please list your position title as well as your final monthly salary or hourly wage.
05
Within the salary range as identified on this bulletin, what are your salary expectations for this position?
06
How did you FIRST learn about this position?
- City of Glendale Website
- Visited Human Resources in person
- Currently a City employee
- GTV6
- Glassdoor
- GovernmentJobs
- Indeed
- American Library Association
- California Library Association
- Other
Required Question