Job Summary:
The Assistant Director of Scheduling & Events is a full-time position that is directly responsible for the facility scheduling, contracting and event management of three indoor facilities (Nicholas Recreation Center, Bakke Recreation & Wellbeing Center, Nielsen Tennis Center) and four outdoor spaces. The position supervises two full-time Coordinators of Scheduling & Events and indirectly oversees the hiring, training, and development of approximately 20 student employees. They are responsible for the development and oversight of the scheduling and events budget including pricing structures and rates. This individual will also work directly with professional staff and students to plan and coordinate activities, assess problems, and develop solutions.
Responsibilities: Assists the Director in planning and development for the institution’s event program, including developing the program budget, performing personnel functions, and assisting in stakeholder relationship cultivation, to ensure that operations run efficiently, economically, and in line with department goals and policy.
- 20% Plans and directs operational functions, and assists in the development of strategic planning initiatives and objectives for events
- 20% Assists in developing and auditing the unit budget
- 20% Exercises supervisory authority, including hiring, transferring, suspending, promoting, managing conduct and performance, discharging, assigning, rewarding, disciplining, and/or approving hours worked of at least 2.0 full-time equivalent (FTE) employees
- 25% Assists in the development of operating policies and procedures for events in a specific field or working unit
- 15% Serves as the unit liaison to internal and external stakeholder groups, promotes unit objectives and activities
Institutional Statement on Diversity:
Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.
The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background – people who as students, faculty, and staff serve Wisconsin and the world.
For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion
Education:
Required
Bachelor’s Degree
Qualifications:
Required
A minimum of two (2) years full time professional experience in an event management, facility reservation or scheduling setting.
Preferred
Working knowledge of Accruent EMS scheduling software.
Working knowledge of Social Tables for event diagramming.
Work Type:
Full Time: 100%
This position may require some work to be performed in-person, onsite, at a designated campus work location. Some work may be performed remotely, at an offsite, non-campus work location.
Primary hours will be Monday-Friday 8:00am – 4:30pm, but flexibility to work nights and/or weekends when needed is required.
Appointment Type, Duration:
Ongoing/Renewable
Salary:
Minimum $62,000 ANNUAL (12 months)
Depending on Qualifications
The starting salary for this position is $62,000 and is negotiable based on experience and qualifications.
Employees in this position can expect to receive benefits such as generous vacation, holidays, and paid time off; competitive insurances and savings accounts; retirement benefits. Benefits information can be found at (https://hr.wisc.edu/benefits/)
Additional Information:
University Recreation & Wellbeing:
Rec Well is part of Student Affairs at the University of Wisconsin-Madison, led by the vice chancellor for student affairs. Our staff is dedicated to serving students and to helping them succeed in and out of the classroom in areas including health and well-being, identity and inclusion, leadership and engagement, and student advocacy. Student Affairs includes departments led by the dean of students; departments that provide identity-based spaces and leadership resources; the Wisconsin Union; University Health Services; and University Recreation and Wellbeing.
About the University of Wisconsin-Madison:
Since its founding in 1848, the University of Wisconsin-Madison campus has been a catalyst for the extraordinary. As a public land-grant university and prolific research institution, our students, staff, and faculty members partake in a world-class education and solve real-world problems. With the Wisconsin Idea as our guiding principle, we’re not only changing the 936 acres we call home-Badgers are also creating a better future for Wisconsin, the nation, and the world.
About the City of Madison:
With a population of 255,000, Madison, WI has small town feels and big city amenities. Known for its natural beauty, recreational opportunities, and thriving social scene, Madison boasts impressive numbers. Nestled on an isthmus between 15,000 acres of lakes and an extensive network of 270+ parks and 200+ miles of biking trails. Madison is one of only five platinum-level bike cities, home to 370 restaurants, shops, and exceptional art institutions. The city is consistently recognized as a great place to live:
#1 Top 100 Best Places to Live – Livability.com, 2022
#1 Cities with the Best Work-Life Balance – smartasset.com, 2020
#1 Best Hospitals in Wisconsin – U.S. News & World Report, 2020
#2 Best Cities for Bikes – peopleforbikes.org, June 2020
#2 Happiest Cities in America – menshealth.com, December 2020
How to Apply:
To apply for this position, you will need to upload a resume and cover letter. You will also be asked to provide three professional references.
Contact:
Cameron Theisen
cameron.theisen@wisc.edu
608-262-8809
Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information.
Official Title:
Event Associate Director(DS022)
Department(s):
A80-RECREATION & WELLBEING/SCHEDULING & EVENTS
Employment Class:
Academic Staff-Renewable
Job Number:
285618-AS