Overview
When you join Hines, you will work among innovative leaders who set the standards responsible for our reputation as an industry leader and you will continue to shape our future in the years to come.
*This position is a contractor role.
Responsibilities
As the Assistant Event Manager, you will add value by curating and driving event planning logistics and experiences. The Assistant Event Manager will work closely with the Americas Event Manager to ensure that all events and production-related elements are properly handled in a timely and professional manner. The Assistant Event Manager will assist with project management, execution, venue sourcing, conference registration details, event budgeting and coordinating details with hotels and vendor partners.
The Assistant Event Manager will also collaborate very closely with the Americas Marketing & Communications HUB, Global and Regional Marketing Teams as well as multiple internal stakeholders.
This is a great opportunity to join a family-led, privately held industry leader, where our employees are our most valuable assets. Responsibilities include, but are not limited to:
- Assist in planning, preparation, and execution of internal and external conferences / events, including event strategy and format.
- Manage project-oriented activities, including pre-event coordination emails with multiple stakeholders and communication with participants such as save the date notices, invitations, reminders, RSVPs, event survey forms.
- Work with venues and vendors to source prospecting locations; including negotiation of food and beverage minimums, room blocks, conference facilities and optimized room layout diagrams.
- Versed in virtual meeting software and serves as a central resource for the firm.
- Support the Americas Event Manager with projects and event management as requested.
- Help prepare reports and presentations that will be shared with leadership.
- Ensure all projects are delivered on time, within scope and within budget.
- Track progress against allocated budget.
- Communicate with client teams on data quality initiatives.
Qualifications
Minimum Requirement include:
- Bachelor’s degree from an accredited institution.
- Six or more years of experience in event management.
- Experience with Commercial Real Estate marketing preferred.
- Proven experience with live and virtual events.
- Demonstrated experience delivering both live and virtual event programs that align to the company goals.
- Exceptional customer service and communication skills.
- Able to problem-solve effectively.
- Demonstrate strong attention to detail and follow-through.
- Ability to work in a fast-paced marketing and events environment.
- Comfortable speaking in front of both small and large groups.
- Unwavering commitment to integrity, the firm’s Guiding Principles, and our Leadership Principles.
- Experience with and comfort around higher management, including C-suite and ownership.
- Work overtime as business needs deem appropriate.
- Ability to travel up to 40% of the time.
- Compensation: New York – $33.65/hr – $40.00/hr; Houston – To be determined based on experience.
Closing
Hines is a global real estate investment, development and property manager. The firm was founded by Gerald D. Hines in 1957 and now operates in 28 countries. We manage a $92.3B¹ portfolio of high-performing assets across residential, logistics, retail, office and mixed-use strategies. Our local teams serve 634 properties totaling over 225 million square feet globally. We are committed to a net zero carbon target by 2040 without buying offsets. To learn more about Hines, visit www.hines.com and follow @Hines on social media. ¹Includes both the global Hines organization as well as RIA AUM as of June 30, 2022.
We are an equal opportunity employer and support workforce diversity.
No calls or emails from third parties at this time please.