Assistant Parks & Recreation Director

Salary: $89,192.89 – $142,708.62 Annually

Location : City of Doral, FL

Job Type: Full Time

Job Number: 10022023

Department: Parks & Recreation

Opening Date: 10/23/2023

Closing Date: 10/30/2023 5:00 PM Eastern

General Purpose
Responsible for the Parks & Recreation Director in the planning, organization and management of community activities, recreational programs, and special events. Responsible for recommending and overseeing the upkeep, upgrade, construction and/or renovation of recreational facilities, as needed. Fosters relationships with community partners and stakeholders in furthering goals and objectives established by the City and the Parks and Recreation Department.
Supervision Received and Exercised
This position is classified as an exempt, full-time position with a 40 hour work-week.
Essential Duties and Responsibilities
Essential Functions:

• Assists in the planning, organizing and implementing of departmental goals and objectives; assists in the formulation of policies and procedures and provides approval for initiating new departmental and cultural events, programs, and activities.
• Prepares, coordinates and reconciles the Department’s operating budget and special project funds; prepares various financial and statistical reports for the Director. Prepares short and long range revenue/expenditure projections for each division/program. Researches, solicits, and prepares grants from local, state, and national private or public agencies that support programs and events.
• Researches and evaluates existing programs, activities and leagues to ensure safety, general welfare and enjoyment of the general public as directed by the Parks and Recreation Director.
• Performs moderately complex administrative and accounting duties, e.g. reviews and evaluates program statistical data, reviews and reports monthly expenses for park utilities and maintenance, generates and submits reports and documentation, researches special projects and issues.
• Assists in the development of RFQ/RFP and bid specifications to ensure the acquisition of equipment, materials, and services as applicable to the needs of the specific facility.
• Identifies opportunities for improving service delivery methods and procedures.
• Tracks and updates employee and departmental performance measures as well as City’s Performance Dashboard.
• Assists the Director with implementing the Department vision and assists in leading the department for maximum employee productivity and morale. Assists the Director with personnel management; directly supervises employees and carries out supervisory responsibility in accordance with City policies and applicable laws.
• Assists in parks and recreation construction projects and consults with contractors to ensure safety, cost effectiveness, aesthetics and compliance with City policies.
• Plans and organizes the departments capital improvement projects.
• Serves as project supervisor for recreation projects and monitors facilities improvements and consults with contractors to ensure safety, cost effectiveness, aesthetics and compliance with City policies.
• Plans, organizes, directs and implements park maintenance, repair and development activities; coordinates renovation, construction and development projects.
• Negotiates with contractors as necessary and administers contracts for compliance, services, and payment.
• Manages assigned parks and facilities and ensures the safety and cleanliness of parks equipment; routinely inspects park grounds and facilities and submits recommendations on the upkeep, upgrade, construction and/or renovation of parks.
• Solicits sponsorship from local business enterprises and similar entities, e.g. corporate sponsorships, private support.
• Consults and advises employees, managers, outside agencies and the general public regarding departmental policies and procedures.
• Represents the Department Director at meetings; serves as liaison with other departments, outside agencies, and with the Parks and Recreation Advisory Board.
• Serves as the Acting Director in the absence of the Director.
• Performs any other duties as directed.

Additional Duties:

• Performs other related work as required.

Minimum Qualifications

MINIMUM EDUCATION AND TRAINING

• Bachelor’s Degree in Parks and Recreation Management, Leisure Services, Business/Public Administration, Construction Management or a closely related field. A Master’s Degree is desired.
• Five (5) or more years of relevant supervisory management experience; or an equivalent combination of education, training, and experience which provides the required knowledge, skills and abilities to perform the essential functions of this position may be considered.
• Certified Parks and Recreation Professional (CPRP) Certification from the National Recreation and Parks Association is desired.
• FRPA and/or NRPA memberships are desired.
• Must possess a valid drivers license with an acceptable driving record.

MINIMUM QUALIFICATIONS AND STANDARDS REQUIRED
Knowledge, Skills and Abilities:

• Must be computer literate with knowledge of Microsoft Word and Excel, WordPerfect or a similar program.
• Considerable knowledge of the principles, practices, and procedures relating to aspects of parks, recreation and leisure services. Must be fluent in the English language. Ability to communicate in Spanish is a plus.
• Ability to accept, receive, and/or collect payments.
• Ability to prepare and/or process purchase orders.
• Ability to be held accountable for inventory/property management.
• Ability to manage or administer grant funds.
• Ability to make recommendations that impact the budget.
• Ability to manage the budget within assigned unit/division.
• Ability to manage the budget within assigned department.
• Ability to purchase up to $10,000 without approval from supervisor.
• Ability to use small office equipment, including copy machines or multi-line telephone systems.
• Ability to use computers for data entry.
• Ability to establish policies for using, acquiring, and/or maintaining technology systems.
• Ability to create and guide implementation of capital improvement plans or programs.
• Ability to meet and deal with the public and co-workers in an effective and courteous manner.
• Thorough knowledge of budget preparation, processing, justification, monitoring and reporting.
• Thorough knowledge of the principles and practices employed in administering an extensive parks, grounds, and facilities maintenance program.
• Ability to learn the City’s administrative and personnel policies and procedures.
• Must have strong communication skills.
• Ability to plan, direct, and coordinate a variety of administrative activities in accordance with established policies and procedures.
• Ability to deal with confidential and sensitive matters.
• The minimum requirements may be waived by the City Manager.

Physical Requirements:

• Ability to feel with the fingers; receive information through oral communication; make rational decisions; express ideas through speaking accurately or quickly; use visual acuity to operate motor vehicles and/or heavy equipment or inspect for defects; and walk from one work site to another.

City of Doral
Human Resources Department

Summary of Benefits:
In this summary, we are providing general information, which will be helpful to you in evaluating the City of Doral as your premier place to work. If you have questions concerning a specific item or interpretation, please feel free to contact Human Resources at (305) 593-6760.

Employment Benefits for Regular Full-Time Non-Sworn Employees:

Introductory Period
An introductory period for an employee is twelve (12) months for entrance, rehire, and promotional appointments. In the event the employee accepts a promotional opportunity position within the City before an initial introductory period is satisfactorily completed, the initial introductory period starts over at the time the employee begins working in the new position.

The introductory period is considered a continuation of the employment selection process. It provides the City an opportunity to observe and evaluate the capacity of the employee, which includes the employee’s ability to satisfactorily perform the essential functions of his or her job; and to observe and evaluate the employee’s work habits and conduct, including attendance and the employee’s relationship with coworkers and superiors.

During the introductory period, the new employee and the supervisor shall evaluate employment suitability in terms of skill, knowledge, performance, and compatibility. During this period, the employee shall be given the support and resources needed to learn and demonstrate the duties and competencies required in the new position.

Absences During Introductory Period:
Any cumulative absences during the introductory period in excess of ten (10) workdays will automatically extend the introductory period by the number of days absent regardless of whether the absence was with or without pay.

Holidays

The City of Doral observes 12 paid holidays per year.

1. New Year’s Day
2. Martin Luther King’s Birthday
3. Presidents Day
4. Memorial Day
5. Juneteenth
6. Independence Day
7. Labor Day
8. Columbus Day
9. Veterans’ Day
10. Thanksgiving Day
11. Friday after Thanksgiving
12. Christmas Day

In addition, employees received two (2) personal days and (1) Birthday. The personal days must be used before the end of the fiscal year and the birthday must be taken within six (6) months of the birthday.

Accruals (Vacation & Sick Time)

The City of Doral has separate sick and vacation leave for non-sworn employees which is accrued on a monthly basis.

Vacation is accrued on a monthly basis depending on the years of service:

Years of Service Monthly Accruals Yearly Accrual

0-4 years 06.66 hours per month 80 hours per year

5-9 years 10.00 hours per month 120 hours per year

10-20 years 13.33 hours per month 160 hours per year
More than 20 years 16.66 hours per month 200 hours per year

Employees may use vacation time as it is accrued.

Sick leave is earned at the rate of 8.0 hours per month for a forty (40) hour work-week. Employees may accumulate a sick time maximum 1,040 hours if on a forty (40) hour work-week.

Sick Leave Payment Program
Employees may sell back to the City up to a maximum of 32 hours of sick leave per year provided that the employee maintains a maximum of 80 hours of sick leave in his or her leave balance. This election is made annually at the beginning of each fiscal year by the employee and is irrevocable. An employee who elects to be paid for accrued vacation leave will be paid at his or her current rate of pay on the date of the payout, less applicable taxes and authorized deductions.

Annual Leave Sell Back

Employees may elect payment of accrued, unused annual leave in lieu of time off. This election is made annually in the beginning of each fiscal year and is irrevocable. An employee who elects to be paid for accrued vacation leave will be paid at his or her current rate of pay on the date of the payout, less applicable taxes and authorized deductions.

Health Care Benefits

All Healthcare benefits for all employees are effective on the first of the month following 30 days of full-time employment. The City offers HMO, POS, and High Deductible Health plans. The High Deductible Health plan comes with a Health Savings Account (HSA).

Dental Plan
The City of Doral offers a PPO dental insurance plan.

Vision Care

The City of Doral offers voluntary vision care benefits.

Life, Short-term and Long-term Disability

The City of Doral will cover your life insurance at the rate of two (2) times the employee’s annual salary up to a maximum of $300,000.00. In addition, the City offers both short-term and long-term disability plans which act as income protection plans.

Retirement Benefits

Employees participate in the City’s 401a retirement plan administered through Mission Square. The plan requires employees to contribute a mandatory six percent (6%) of their base pay while the City contributes twelve percent (12%) of the employee’s base pay.

457 Supplemental Plan

The City of Doral has a voluntary deferred compensation pension program available through Mission Square where the employee can make contributions to their retirement. The City does not make any contributions to this plan.

Education/Tuition Reimbursement

The City offers the Educational Reimbursement Program (ERP) established to provide educational assistance to full-time employees participating in training or educational programs designed to strengthen their abilities, which in turn directly benefit the City. The City will pay the State tuition rate to its members based on the letter grade obtained for each class. Employee must be a full-time employee for 6 months in order to be eligible for this benefit.

Bereavement Leave
Upon approval of the Department Head, a full?time employee may, upon request, be granted up to three (3) working days of leave with pay in the unfortunate event of a death in his or her immediate family, or up to five (5) working days of leave with pay to attend the funeral or memorial services of an immediate family member outside the State of Florida. The employee’s immediate family shall be defined as the employee’s spouse, father, mother, step-parents, natural, step and adopted children, brother, sister, father-in-law, mother-in-law, grandparents, brother-in-law and sister-in-law, grandparents-in-law, registered domestic partner, and child of a registered domestic partner.

The bereavement leave must be taken consecutively, and the employee must attend the funeral of the deceased family member to be eligible for bereavement leave. If an employee needs time in excess of that provided in this policy, he or she may request accrued vacation time, sick time, or PTO with the approval of their department head. The City reserves the right to request all pertinent information including deceased relative’s name, relationship of the employee to the deceased, the name and address of the funeral home, and the date of the funeral. Documentation such as a death certificate, or other documentation on the deceased may be required for approval of the leave.

Voting Leave
Employees are encouraged to exercise their right to vote outside of their scheduled working hours. As such, all full-time employees as defined herein may be granted up to one hour of leave during polling hours in order to vote in federal, state or local elections, both primary and general elections. This time off shall be granted if it does not increase staffing cost or decrease departmental efficiency.

Employees must request time off for voting in writing or via e-mail at least five (5) business days in advance to the Department Head or designee. The request for leave must clearly state that the employee needs leave in order to vote.

**THE CITY OF DORAL DOES NOT OFFER A RELOCATION PACKAGE **

THE CITY RESERVES THE RIGHT TO AMEND, MODIFY OR TERMINATE (IN WHOLEOR IN PART) ANY OF ITS BENEFITS PROGRAMS AT ANY TIME.

Equal Opportunity Employer
The City of Doral is an equal opportunity employer.

Smoke Free/Drug Free Workplace
The City of Doral maintains a smoke free and drug free workplace.

01

Do you possess at least a Bachelor’s degree from an accredited college or university?

• Yes
• No

02

If you answered “no” to the above question, please indicate in the space provided below if you have attended a college/university in the past, or if you are currently enrolled. Also indicate how many colleges credits you have successfully obtained, if any.

03

Do you possess at least five (5) years of supervisory management experience within Parks & Recreation or a related field?

• Yes
• No

04

Do you have experience in directly supervising more than 10 employees at a time?

• Yes
• No

05

Do you possess experience in overseeing/maintaining a budget of $5 Million or greater?

• Yes
• No

06

Do you possess the Certified Park and Recreation Professional (CPRP) certification from the National Recreation and Parks Association?

• Yes
• No

07

Do you possess a valid driver license with an acceptable driving record?

• Yes
• No

08

I certify that I have read the job announcement in its entirety, and have attached my resume and last obtained degree to my application.

• Yes
• No

Required Question