Are you a disciplined administrator who likes a creative challenge, enjoys planning, organizing, and supporting academics and their work? Are you able to manage multiple priorities simultaneously and work in close communication with your direct supervisor to accomplish the broad goals of a diverse department?
The Department of Mathematics and Sciences seeks applicants for the Assistant to the Chair position. Under moderate supervision and latitude, the Assistant to the Chair will support the operations of the department by handling and maintaining daily office activities, setting up and managing the office systems, coordinating and monitoring course schedules, managing department facilities and resources, monitoring financial activities, and engaging in special projects and events support, as necessary. Additional responsibilities involve providing support to the chairperson to achieve the goals and objectives of the department.
About Pratt Institute:
The Institute’s impact expands beyond its 25-acre residential campus in Brooklyn to cutting-edge facilities throughout the borough, a landmark building and public gallery in Manhattan, as well as an extension campus, PrattMWP College of Art and Design in Utica, New York. On Governors Island, Pratt is a core partner on the Stony Brook University team selected to develop the New York Climate Exchange, a research and educational hub poised to establish New York City as the global leader for the most pressing issue of our time: climate change. Another extension of Pratt’s campus is the Research Yard, a 20,000-square-foot facility that brings together the research activities of Pratt Institute under one roof in the Brooklyn Navy Yard (BNY).
About the School of Liberal Arts & Sciences:
The School of Liberal Arts and Sciences at Pratt delivers a Liberal Arts education to all Pratt students and has degree programs including a BFA and MFA in Creative Writing and a MA in Media Studies as well as a BA, BFA, MA, and MA/MSLIS in History of Arts and Design. Central to its mission, the General Education program educates students to become responsible citizens of the future. The programs take full advantage of the vibrant creative environment of the Pratt Institute.
Position Duties
The responsibilities of the Assistant to the Chair include supporting the Chair and faculty to ensure effective operations of the department, and include:
- Serve as liaison to faculty, internal departments, external organizations, and students.
- Coordinate and prioritize daily office activities, including but not limited to generating purchase orders; running enrollment reports and utilizing spreadsheets; processing reimbursements; organizing and maintaining filing systems and preserving the confidentiality of student and faculty files; initiating appropriate forms as directed (including stipends for pedagogical and curricular activities); interfacing with and editing the Chairperson’s calendar.
- Hire, assign tasks and supervise work-study students and/or graduate assistants.
- Monitor financial activities (i.e, generate purchase orders, set up spreadsheets, initiate appropriate payroll/payment actions for work study, oversee expenditures, work with campus budget office to ensure appropriate documentation and accountability, etc.); Assist the department chair in the preparation of annual and year-end or roll-over budgets.
- Assist the department chair with course scheduling and monitoring, including checking enrollment, and registering students; communicating with the Registrar and Dean’s Office on course and room schedules, faculty course loads.
- Perform all other related duties as assigned.
An expanded version of the job will be shared if you are selected for an interview.
SALARY is competitive and commensurate with experience and qualifications. The salary range for this position is $57,600-$62,900. The position has a five-day work week; onsite four days/wk with the possibility of one remote work day/wk with approval.
Generous Benefits:
- 403B Retirement Program
- Supplemental Retirement Account
- Tuition Benefits for Employees and Dependents
- Tuition Exchange Program
- Summer hours
- Flexible Spending Accounts – commuter, medical, dependent care
- Child care Benefit
- Basic life and AD&D insurance provided by Pratt
- Medical, Dental, and Vision Care Coverage
- Paid time off – vacation days, sick leave, and major holidays off
- Additional Perks – free entry to select museums and cultural institutions, free use of campus recreation facilities
Qualifications
- Education: Associate’s Degree required; Bachelor’s preferred in a liberal arts discipline.
- Experience: 2-3 years administrative experience preferably in a higher education environment.
- Knowledge and SkIlls: Excellent computer skills (i.e. handling data in spreadsheets, word processing, Google Suite, Adobe Suite, and database applications required), superior interpersonal, organizational, and communication skills, ability to write well; experience working with budgets and accounting. Must have the ability to work well with diverse populations; and demonstrated level of cultural competence.
- Preferred Skills: Knowledge of the Adobe Suite is highly valued.
Application Instructions
- Please submit your cover letter and resume.
- If you are selected for an interview, please be prepared to provide at least 5 References via our online reference tool system. At least 2 of your References must be, or have been, your direct managers.
Equal Employment Opportunity Statement
We are an equal opportunity employer and do not discriminate in hiring or employment on the basis of race, color, creed, religion or belief, national or ethnic origin, citizenship status, marital or domestic partnership status, sexual orientation, sex, gender identity or expression, age, disability, military or veteran status, or any other characteristic protected by federal, state, or local law. Pratt Institute recognizes and values the benefits of a diverse workforce.