Overview
We have a strong commitment to equity
The Y actively promotes a culture free from bias and injustice. We are dedicated to removing institutional and systemic barriers that result in oppression and racism. We will be accountable to marginalized communities for creating equitable and sustainable environments where social justice is woven into every facet of our programs, and by caring for our communities in a culturally versatile and respectful manner.
Tell me about this job!
Under direction from the HRVP the Assistant Vice President (AVP) for Human Resources Shared Services is a mission-driven, strategic, and results-oriented leader that will develop and execute strategies to strengthen YGS. The AVP is responsible for providing leadership to HR Shared Services, including HRIS, HR Data & retention, Employee Relations, Total Rewards and Employee Wellness, and comprehensive HR reporting. This role oversees the administration of all employee benefits and compensation plans/programs for YGS. In addition, this role will provide leadership in developing and implementing operating models that support comprehensive employee data retention, HR reporting, ADA administration, Leave of Absence, Benefits administration, Compliance, and Reporting.
What you’ll get from working at The Y
- Membership to the YMCA of Greater Seattle for you and your household
- Medical, Dental, Vision, and Life insurance
- Retirement with generous employer contributions
- Free access to mental health resources
- Rapidly-accruing paid time off (PTO) available immediately upon hire
- Discounts on qualifying YMCA of Greater Seattle childcare and day camp programs
Hiring Range: $111,292-166,938/year
Responsibilities
- Provides vision, leadership, planning, project coordination and management for the development of a cost-effective department while concurrently facilitating efficient operations to meet current and future business needs within the organization.
- Ensures continuity and successful delivery of functional services to users throughout the organization.
- Analyzes and directs all function-related activities within the scope of the HRIS.
- Promotes proactive approaches using the company’s HRIS to solve business needs/problems, while also enhancing the understanding and acceptance of the HRIS capabilities.
- Serve as subject expert to HR staff and employees about YGS operational processes, practices, and policies, specifically in the areas of compensation and benefits administration.
- Ensure YGS compliance with all state and federal laws regarding benefits, compensation, leaves, ADA accommodations, and workers’ compensation.
- Proactively develop communication strategies to all current and potential YGS team members for all areas of Employee Service.
- Develop communication tools to enhance employee understanding of all Total Rewards to include compensation structures, benefit offerings, reward/recognition opportunities, and whole person health and wellness options and create annually a Total Rewards statement for every employee outlining the investments YGS has made into their employment for that year.
- Oversee the accurate and comprehensive accounting of all employee information in HRIS, providing direction to HRIS Administration team for employee record keeping.
- Utilize data to inform process and improvements to drive a culture consistent with YGS values
- Lead compensation market studies and design, communicate, and implement compensation programs and resolve compensation issues and problems as required.
- Gather and evaluate internal records and compare with related industry data and assist in analyzing the competitiveness of base pay and benefit plans on a local, regional, and national context of total compensation.
- Using market data and internal pay ranges, review and recommend for HRVP/CEO approval compensation changes and offers for existing and prospective employees.
- Assist with annual salary budgeting process, providing input on HR Guidance to be shared with YGS budget managers in the budget development process.
- Act as the primary point of contact and liaison with benefit carriers, brokers, and consultants, building and maintaining relationships with provider representatives.
- Conduct annual review of group health insurance plans, evaluate and recommend plan design changes and contribution strategies, and lead the open enrollment processes.
- Research, evaluate, and analyze healthcare plans, proactively working with YGS leadership to design plans to meet the needs of a changing workforce.
- Review vendor invoices, resolve disputes, and report on fees and costs.
- Lead the benefit billing and reconciliation process.
- Oversee the administration of the benefit programs, including medical, dental, vision, long term disability and life insurance.
- Administer YMCA Retirement Fund plan including eligibility, billing, and account reconciliation processes.
- Act as the primary point of contact for the Employee Assistance Program (EAP), working with leaders to deploy their support to staff members and teams as needed.
- Build and implement a whole person health and wellness program for employees accessing current YGS supports/services and partnering with outside sources as needed.
- Provide oversight to the administration of the Shared Leave Bank and all LOA, ADA, and Workers’ Compensation practices.
- Conduct RFPs as required, in partnership with Finance/Procurement team.
- Prepare and lead audits and other regulatory documentation related to compensation structures, LOA, ADA, Workers’ Compensation, and all benefits plans, including retirement. Assist with completion of EEO1, Vets100 and any related government survey compliance and reporting
- Monitor trends of legislative and business changes for impact on total rewards, ensuring legal compliance. Ensure compliance with applicable city, state and federal regulations, including required communications, reporting, and Affordable Care Act requirements.
- Coordinate the implementation and update of software used for compensation and salary planning processes. Ensure data integrity through regular audits and analysis.
- Manage team’s operating budget, according to YGS budget guidelines.
- And other duties as assigned.
KEY SKILLS AND ABILITIES:
- High degree of initiative; must be able to work independently and be a self-starter as well as a strong team player with a commitment to collaboration within and outside the HR team
- Emotional intelligence and the ability to quickly access and compose oneself in stressful or tense situations is a must.
- Demonstrates leadership receptive to team feedback and seeks/considers guidance from subject experts when making decisions
- Strong proficiency in Microsoft Office Suite.
- Excellent presentation skills and be able to communicate with all levels of the organization appropriately and effectively.
- Strong leadership skills with a personal commitment to integrity, teamwork, achievement of departmental and business objectives.
- Customer focused and dedicated to exceeding the expectations and requirements of internal and external customers.
- Ability to handle multiple tasks simultaneously and manage highly confidential information
- Sense of urgency and business orientation combined with customer service skills
- Excellent problem-solving and interpersonal skills
- Strong analytical skills to create, measure, and scale program metrics
- Excellent written and verbal communication skills.
- Ability to present and communicate data to various audiences.
- Ability to delegate and manage staff with varying skills and needs.
- Ability to lead by influence and not just position.
LEADERSHIP COMPETENCIES:
Cause Driven Leader Level: LEADER
Values Strengthens the Y’s culture by demonstrating the values of the Y – honesty, caring, respect, and responsibility – in every aspect of work.Inclusion Models cultural competence and supports diversity, effectively working with people of different backgrounds, abilities, opinions, and perceptions.
Develop Self and Others Demonstrates teamwork and personal accountability, seeking and providing feedback, coaching, and resources for development.
Quality Results Takes the initiative and holds self and others accountable to meet or exceed quantitative and qualitative goals relating to people (employees and members), philanthropy, finance, and volunteerism.
Change Capacity Facilitates change, seeks opportunities in the change process, models adaptability, and leads transition in support of the Y’s mission.
Inspire Others Promotes creativity, generates excitement, and rewards risk taking, while consistently demonstrating a high level of emotional maturity, maintaining a positive attitude, and building strong relationships.
COMPETENCIES
- Business Acumen.
- Communication.
- Critical Evaluation.
- Relationship Management.
- Ethical Practice.
WORK ENVIRONMENT
This job operates in a professional office environment. This role routinely uses standard office equipment.
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
While performing the duties of this job, the employee is regularly required to talk and hear. The employee frequently is use hands to finger, handle or feel; and reach with hands and arms. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus. This position requires the ability to occasionally lift office products and supplies, up to 20 pounds.
POSITION TYPE/EXPECTED HOURS OF WORK
This is a full-time position, and hours of work and days are Monday through Friday, 8:30 a.m. to 5:00 p.m. Occasional evening and weekend work may be required as job duties demand.
TRAVEL
Travel is primarily local during the business day, although some out-of-the-area and overnight travel may be expected.
Qualifications
- Bachelor’s degree in human services, organizational psychology, education, business or equivalent preferred. Other combinations of applicable education, training, and experience which provide the knowledge, abilities, and skills necessary to perform effectively in the position may be considered.
- 5-7 years of progressive HR leadership experience.
- Knowledge of, and previous experience with, diverse populations (language, culture, race, physical ability, sexual orientation, etc.).
- Knowledge of State and Federal employment laws.
- Strong interpersonal/human relations skills.
- Effective written and verbal communication skills.
- Ability to motivate and coach individuals.
- Ability to work independently and as part of a team.
- Ability to organize and prioritize duties.
PREFERRED EDUCATION AND EXPERIENCE:
- SHRM-CP/SCP, PHR/SPHR, or related/similar certifications preferred.
- Previous experience with HRIS system preferred.
- Ability to speak any language in addition to English.
Our Mission
Building a community where all people, especially the young, are encouraged to develop their fullest potential in spirit, mind, and body.
YMCA of Greater Seattle’s Core Values
- Respect
- Responsibility
- Honesty
- Caring
- Passion for Excellence
YGS is an equal opportunity employer and is committed to creating a diverse and equitable work environment. Qualified applicants will receive consideration without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other status protected by local, state, or federal law.
All job offers are contingent on the results of a background check. We participate in the Federal E-Verify system.