Athletics Coordinator

Salary: $44,901.00 – $67,352.00 Annually

Location : Zebulon, NC

Job Type: Full-Time

Job Number: PRAC07172023

Department: Parks and Recreation

Opening Date: 07/17/2023

Closing Date: 8/6/2023 11:59 PM Eastern

Description

Under general supervision of the Parks and Athletics Manager, this position will plan, organize and supervisor a variety of youth and adult athletic based programs, leagues, and events. The position includes considerable planning and scheduling of activities and contact with participants, coaches, part-time staff, and officiating personnel. Employee regularly evaluates, develops, and modifies new and existing athletic programs, leagues, and events to ensure a comprehensive, year-round athletic program.

Detailed Work Activities
Duties and Tasks

1. Plans, organizes, and implements athletic based programs, leagues, and events.
2. Prepares practice and game schedules for teams, coaches, and part-time staff.
3. Observes and evaluates athletic programs; makes recommendations to ensure athletic needs of a diverse population base are being met.
4. Hires, trains, and supervises part-time staff.
5. Recruits, trains, and supervises volunteer coaches.
6. Solicits sponsorships to support athletic programming.
7. Stays up to date with regional and national athletic trends and implements into the community when possible.
8. Assists with various field maintenance duties relative to the preparation for athletic programs and events.
9. Conducts pre-season meetings with coaches, participants, parents, and staff to ensure adequate understanding of league(s) as well as ensuring equitable division of skill level among teams.
10. Keeps inventory of needed supplies and equipment for athletics and purchases new equipment and supplies when necessary. Ensures compliance with athletic budget accounts and assists with preparation of items to be included in the annual budget.
11. Maintains effective working relationships with local volunteer and municipal based recreation organizations.
12. Prepares athletic practice and game schedules and provides clinics for coaches.
13. Assists with other departmental programs and activities as needed and performs other duties as required.

    (This listing is intended only as illustrations of the various types of work performed. The omission of specific duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.)

Qualifications
Desirable Education and Experience

1. Graduation from an accredited college or university with a bachelor’s degree in parks and recreation management, sport management, or related field.
2. 1-2 years of experience of an increasingly responsible nature in municipal recreation and/or an equivalent combination of training and experience.
3. Certified in CPR and First Aid and/or the ability to obtain within 3 months of employment.
4. Certified Parks and Recreation Professional preferred.

Physical Requirements

1. Must be able to perform the basic life operational skills of walking, climbing, stooping, kneeling, crouching, reaching, pushing, lifting, standing, walking, fingering, grasping, talking, hearing and repetitive motions.
2. Must be able to perform medium work, exerting up to 50 pounds of force occasionally, and/or up to 30 pounds of force frequently and/or up to 10 pounds of force constantly to lift objects.
3. Must possess the visual acuity to prepare and analyze written or computer data, depth and color perception, use of measuring devices, operation of motor vehicles or equipment, determining the accuracy and thoroughness of work, observing general surroundings and activities.
4. Must possess the auditory ability to perceive information at normal spoken word levels.
5. Vocal communication is required for expressing or exchanging ideas by the means of the spoken word.
6. Subject to inside and outside environmental conditions, hazards, and atmospheric conditions.

Knowledge, Skills and Abilities

1. Considerable knowledge of principles, practices and methods of parks and recreation programs.
2. General knowledge of current literature, trends and developments in the field of parks and recreation programming.
3. Ability to plan, execute, over-see, and deliver a variety of year-round parks and recreation programs and activities.
4. Ability to deal tactfully with staff, contractors and the public.
5. Ability to establish and maintain effective working relationships with officials, citizens, employees, contractors, supervisors, participants and other agencies.
6. Adept in use of computer and web-based programs such as Microsoft Office (Outlook, Word, Excel, Publisher, PowerPoint), online registration programs, and social media
7. Excellent organizational and prioritization skills.

The Town of Zebulon is dedicated to providing unique benefits that meet the needs of our employees and their families. We offer the following benefits to all full-time permanent employees:

Please note that the following is only a summary of Town employee benefits and policies. For further details and additional information, please refer to the Town of Zebulon Personnel Administration Policy handbook or see Human Resources. This document does not constitute a guarantee of benefits.

1. Annual Leave:Vacation accrues as follows:

Vacation is accrued on the 2nd Payroll of each month. Employees hired on or before the 15th of the month accrue annual leave during that month. Employees hired after the 15th do not accrue annual leave for the month in which they are hired. Employees are not permitted to use their vacation time during their probationary period except when approved by the Town Manager. Employees are permitted to accumulate vacation time with no maximum throughout the year. However, all accumulated vacation time over 240 hours at the end of the calendar year will be transferred to your sick leave.

1. Sick Leave: All employees earn eight hours of sick leave each month. There is no maximum accumulation of sick leave. Any employee hired on or before the 15th of the month accrues sick leave during that month. Employees hired after the 15th do not accrue sick leave for the month in which they are hired.

1. Petty Leave: Each employee earns 14 hours of petty leave per year (1.17 hours per month). Petty leave may be taken by employees with the approval of their supervisor. Any amount after two hours will not be approved as petty leave. Petty leave lapses at the calendar year end.

1. Holidays: The Town follows the basic holidays that the State of NC follows, except we add the employees birthday as a holiday. Each employee receives 13 holidays per year: New Year’s Day, Martin Luther King Birthday, Good Friday, Independence Day, Memorial Day, Labor Day, Veteran’s Day, Thanksgiving (2 days), Christmas (3 days), and Employee’s Birthday.

1. Maternity/Paternity Leave: Maternity/Paternity leave is composed of approved paid and unpaid time away from work for pregnancy or placing of a child related reasons. A combination of compensatory time, sick, vacation, and leave without pay may be used during this time if the necessary requirements are met.

1. Bereavement Leave: Bereavement leave may be used to attend the funeral for a death in the employee’s immediate family, but may not exceed three days for any one occurrence.

1. Civil Leave: An employee called for jury duty or as a court witness for the federal or state governments or subdivision thereof shall receive leave with pay for such duty during the required absence without charge to accumulated vacation or sick leave. Any court fees paid to the employee are allowed to be retained by the employee. While on civil leave, benefits and leave shall accrue as though on regular duty. Employees required to be in court for their own case, defendant or plaintiff, must use compensatory, petty or vacation leave.

1. Military Leave: Any employee who is a member of an Armed Forces Reserve Organization or the National Guard will be granted ten workdays per year for military training. This leave is not charged to annual leave; however, any salary payment that the employee receives from the military shall be deducted from the employee’s regular salary paid by the Town.

1. FMLA Leave: Any employee eligible under the Family and Medical Leave Act is eligible for 12-weeks of leave. FMLA leave will run concurrently with all workers compensation leave, short term disability, maternity and any other leave that qualifies. The employee is required to notify their supervisor and Human Resources of the need to be out on leave and must also provide Human Resources with the necessary documentation.

1. Social Security Deductions: Employees are covered under FICA (Federal Medicare and Social Security program). The FICA deduction is taken each pay period. The Town of Zebulon matches and contributes this amount to the Social Security Administration.

1. Workers’ Compensations Salary Supplement: All full-time employees are covered by worker’ compensation. Employees with a job-related injury are paid 66 percent of their salary from the Town via an independent workers’ compensation insurance carrier. The employee may elect to use accumulated compensatory time, vacation or sick leave to augment workers’ compensation pay.

1. Credit Union: Employees may join the North Carolina Local Government Employees’ Federal Credit Union. For information contact the Credit Union at 919/269-5477 or refer to the NCLGFCU packet.

1. Health Insurance: The Town provides health insurance coverage for all full-time employees. Insurance coverage becomes effective 30 days after hire date. Spouse, dependent, or family coverage is also available. Employees are responsible for paying additional premiums for any dependent coverage. See your health care package for further details.

1. Dental Insurance: Dental insurance is provided for Town employees at no cost to the employee. Insurance coverage becomes effective 30 days after hire date. Spouse, dependent, and family coverage is also available. Employees are responsible for paying additional premiums for any dependent coverage. See your dental care package for further details.
2. Vision Insurance: Vision insurance is provided for Town employees at no cost to the employee. Insurance coverage becomes effective 30 days after hire date. Employee has the opportunity to purchase vision insurance for their family members.

Note: As part of the Town’s cafeteria plan you may choose to not be carried under the Town health insurance plan, provided you can show proof of some other type of group health coverage. You also may opt out of the dental insurance plan. If you choose not to be carried under the plan, you may receive a portion of the premiums that would be paid if you selected to be covered under the Town’s plan. Any opt out pay is determined by the Board of Commissioners.

1. Supplemental Insurance: Various supplemental insurance policies, including accident, cancer, and hospitalization insurance, are available through Colonial Life at the cost of the employee. See your Colonial Life packet for further details.

1. Disability Insurance: Full-time employees have short-term disability insurance provided by the Town of Zebulon. Disability Insurance pays an employee 66 percent of their weekly salary when supported by medical documentation of disability and department head verification of known disability. The employee may elect to use accumulated compensatory time, vacation or sick leave to augment disability pay. Disability insurance begins paying on the sixth workday of any disability and/or after all accrued vacation, compensation time and sick time is exhausted. Maximum duration of short-term disability leave is 26 weeks. The Town does not offer long-term disability.

1. Long Term Disability Insurance: Long Term Disability Insurance is available to employees at their own expense. This insurance is through Hartford Insurance.

1. Life Insurance and Accidental Death and Dismemberment (AD&D): The Town pays for employee individual term life insurance and AD&D at one time their annual salary. Insurance coverage becomes effective 30 days after hire date. Employees also have the opportunity to purchase additional life insurance for them self or their family members through Hartford Insurance. Employee is responsible for paying all premiums for family and additional coverage.

1. Flexible Spending Accounts: Employees have the opportunity (after six months of employment) to have amounts deducted from their pay pre-tax and placed in a flexible spending account. Please speak to the Finance Department staff if you have questions or are interested in participating in this program.

1. Death Benefit: An employee with one year of service time in the NC Local Governmental Employees Retirement System is covered by a death benefit paid to his or her beneficiary. It is equal to the employee highest 12-month salary not to exceed $150,000.

1. Retirement System/Deductions: All full-time employees are members of the State Retirement System. Police officers are members of the Local Law Enforcement Retirement System while other employees are members of the Local Government Retirement System. All Town full-time employees are required to contribute six percent of their salary to the retirement system and the Town contributes to the system based on rates determined by the state. Employees are vested after five years in the State Retirement System.

1. Supplement Retirement: The Town contributes additional retirement equal to five percent of the employee’s salary to a supplemental plan for each full-time employee. All full-time employees are members of the Prudential NC 401(k) program. Employees are not required but also may contribute additional amounts to these plans, including a Roth 401(k) plan. See your Prudential handbook for further details.

1. NC529 Plan: Employees have the opportunity to have amounts deducted from their pay and sent to the College Foundation of NC National College Saving Program. Please refer to the College Foundation handout for more information.

1. COBRA: All full-time employees are covered under the Consolidated Omnibus Budget Reconciliation Act, meaning that, upon leaving employment with the Town, they can continue to be covered under the Town’s health and dental plans at their own cost.

THIS DOCUMENT IS SUBJECT TO CHANGE WITHOUT NOTICE.
THIS DOCUMENT IS FOR REFERENCE PURPOSES ONLY AND IN NO WAY CONSTITUTES A GUARANTEE OF BENEFITS TO BE OFFERED

01

Are you CPR/First Aid Certified? If you answer NO, do you have the ability to get CPR/First Aid Certified within 3 months of employment?

02

Do you have experience in sport and recreation programs? If yes, please describe.

03

Do you have a valid NC driver’s license?

• Yes
• No

04

Do you have experience with program planning and implementation? If yes, please describe.

05

Are you available to work afternoons, nights, weekends and/or occasional holiday work?

• Yes
• No

06

This position requires working outside in a variety of weather conditions. Are you able to work in those conditions?

• Yes
• No

07

Do you have any type of certifications? If so, please describe.

08

Do you have experience supervising staff and/or contractors? If yes, please describe your experience.

09

Do you have experience with planning, implementing and/or working special events? If yes, please briefly describe your experience.

10

Please tell us why you feel as though you meet and/or exceed the requirements in 30 words or less.

Required Question