Requisition No: 813034
Agency: Office of the Attorney General
Working Title: ATTORNEY-ASSISTANT ATTORNEY GENERAL-DLA – 41000798
Position Number: 41000798
Salary: $70,000 Annually
Posting Closing Date: 10/07/2023
Our Organization and Mission: The Office represents the State of Florida in state and federal civil and criminal courts, from trial courts to the Supreme Court of the United States.
Pay: $70,000 Annually
Position Summary: This position is with the Florida Attorney General’s Office of Public Records in Tallahassee and most responsibilities will be related to public records, information governance, and records management.
Qualifications: Bachelor of Laws or Juris Doctor from a law school accredited by the American Bar Association and membership of the Florida Bar. Applicants who are law school graduates but not current members of the Florida Bar and third-year law students can be considered; however, proof of a Bachelor of Laws or Juris Doctor and approval to sit for the Florida Bar exam must be provided prior to the date of employment. Any employment offer would be contingent upon admission to the bar within 12 months of the date of employment.
The ideal candidate should possess an understanding of the methods, techniques, and skills that are required to execute the job duties effectively and efficiently. All assigned tasks must be completed accurately and thoroughly within the designated time frame. The work should meet or exceed expectations. The applicant must be proficient in using work methodologies, computer applications, software, office equipment, and other necessary tools to perform the duties of the position.
The Work You Will Do: The duties of this position may include but are not limited to:
Public Records and Records Management Responsibilities:
- Responds and/or assists with responding to requests from the public and governmental agencies for information and records.
- Coordinates with agency staff statewide as needed to locate records responsive to public records requests, government requests, and subpoenas.
- Performs records searches.
- Reviews documents for responsiveness and exempt or confidential information pursuant to Chapter 119, F.S., and other applicable state and federal laws.
- Responds to staff inquiries regarding Florida’s public records laws, information governance, records retention policies, and records management.
- Provides training to agency staff as directed regarding record retention and public records requirements.
- Reviews and provides feedback to the Attorney Supervisor concerning agency policies that are relevant to record retention, recordkeeping practices, and public records requirements.
- Assists with matters or cases in other divisions, as necessary, to comply with litigation hold requirements.
- Provides assistance to the Attorney Supervisor(s) and other Office of Public Records staff members as requested.
- Provides updates and information on the status of public records and records management matters to the Attorney Supervisor(s) and client, as requested.
Legal Research
- Conducts legal research and interprets statutes, regulations, rules, and operating procedures, providing legal advice/information to the client or Attorney Supervisor as requested. This may include drafting legal memoranda.
Court/Litigation:
- Attends trial litigation, mediation, and any other court-related appearances in court matters related to public records and records management.
- Advises the Attorney Supervisor of potential litigation matters related to public records.
- Reviews and drafts legal correspondence.
- Reviews and responds and/or assists with responses to subpoenas received by the agency.
- Defends and/or assists in defending the agency in public records and records management litigation matters in state or federal courts, including preparing pleadings, motions, memoranda of law, and briefs; prepares legal research and evaluates the research of investigators; prepares subpoenas, conducts discovery and other pretrial proceedings. Attends trials, hearings, and appellate oral arguments in court. Computer use is required to prepare pleadings, briefs, and other documents.
Miscellaneous:
- Performs routine administrative matters, including supervising legal secretaries, paralegals, and interns, attending staff meetings, preparing travel vouchers, time records, filing documents, etc.
- Acquires and maintains current expertise in areas of practice, including reading recent judicial decisions and case summaries and attending continuing legal education and other professional seminars.
- Performs assigned duties in a timely fashion, which may require extended hours and/or travel outside of the worksite.
- Participates in meetings, workshops, and conferences as required.
- Maintains files and ensures files have all proper documentation.
- Updates activity and status in all necessary databases to meet deadlines and performance standards.
- Performs related work as directed.
The Benefits of Working for the State of Florida: Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:
- Annual and Sick Leave benefits.
- Nine paid holidays and one Personal Holiday each year.
- State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance option.
- Retirement plan options, including employer contributions (For more information, please click www.myfrs.com).
- Flexible Spending Accounts
- Tuition waivers.
- And more! For a more complete list of benefits, visit www.mybenefits.myflorida.com.
IMPORTANT NOTICE: To be considered for the position, all applicants must:
Submit a complete and accurate application profile necessary for qualifying such as dates of service, reason for leaving, etc. In addition, all applicants must ensure all employment and/or detailed information about work experience is listed on the application (including military service, self-employment, job-related volunteer work, internships, etc.) and that gaps in employment are explained. NOTE: Any required experience and/or preferences listed in the advertisement must be verified at the time of application.
- Ensure that applicant responses to qualifying questions are verifiable by skills and/or experience stated on the employment application and/or resume. Applicants who do not respond to the qualifying questions will not be considered for this position.
- The elements of the selection process may include a skill assessment exercise.
- Current and future vacancies may be filled from this advertisement for a period of up to six months. Following the six-month period, a new application must be submitted to an open advertisement to be considered for that vacancy.
- OAG employees are paid biweekly. All state employees are required to participate in the direct deposit program pursuant to s. 110.113, FS.
CRIMINAL BACKGROUND CHECKS/ DRUG FREE WORKPLACE: All OAG positions are “sensitive or special trust” and require favorable results on a background investigation including fingerprinting, pursuant to s. 110.1127(2)(a), F.S. The State of Florida supports a Drug-Free Workplace, all employees are subject to reasonable suspicion or other drug testing in accordance with section 112.0455, F.S., Drug-Free Workplace Act. We hire only U.S. citizens and those lawfully authorized to work in the U.S.
E-VERIFY STATEMENT: The Office of the Attorney General participates in the U.S. government’s employment eligibility verification program (e-verify). E-verify is a program that electronically confirms an employee’s eligibility to work in the United States after completion of the employment eligibility verification form (i-9).
REMINDERS: Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Service System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from SSS. For more information, please visit the SSS website at: https: //www.sss.gov. If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended, or deemed ineligible depending upon the date of your retirement.
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.