Salary: $47,633.00 – $86,172.00 Annually
Location : Clayton, NC
Job Type: Full-time
Job Number: 23-00480
Department: Cultural Arts
Division: Cultural & Performing Arts Administration
Opening Date: 08/28/2023
Closing Date: 9/25/2023 11:59 PM Eastern
Hiring Pay Range up to:: $52,580.00
Description
* Salary Grade SG109 * * Recruitment Range: $47,633 – $52,580 *
* VACANCY *
* Work Location is Clayton Center in Clayton, NC (Johnston County) *
DESCRIPTION OF WORK: The Town of Clayton is seeking applicants for a Full-Time Auditorium Operations Coordinator for our Cultural & Performing Arts/Administration Department. The Town of Clayton is the fastest growing town in Johnston County, which is the fastest-growing county in the State of North Carolina. The vision for the Town of Clayton includes a thriving town where growth contributes to the quality of life enjoyed by long-time residents and newcomers alike; easy access but with an atmosphere that feels smaller than it is; a system of parks and greenways that connect people and places; neighborhoods with a variety of quality living options; a town that offers opportunities for people to live, create, shop and eat; a bustling and historic downtown, and businesses that are successful, growing, and investing in the community.
The Town of Clayton employs more than 250 full-time staff in areas including police, fire, and electric utilities. The Town of Clayton also offers a range of PT positions including positions in Parks & Rec and Cultural Arts.
The purpose for this position is to perform difficult planning and technical work to accomplish smooth operation of shows, events and rentals for the Clayton Center.
An employee in this class plans, coordinates, organizes, provides and supervises staff in accomplishing the smooth operation of events at the Clayton Center Auditorium and supporting activities at the Conference Center. Work involves serving as primary contact for auditorium rentals, completing contracts, setting up for events and providing all technical direction and support during the events. The position coordinates technical equipment including lighting, sound, multi-media, general set-up, and general operations of the facilities. Work includes supervising contracted and part-time staff supporting auditorium events. Most work is performed during weekday hours, but also includes weekend and evening hours during events. Employee is subject to hazards in facility operations work. Work is performed in inside conditions under general supervision of the Center Director and is evaluated in terms of smooth operations, customer satisfaction, and program and cost effectiveness through observation and discussions surrounding public acceptance.
Duties & Responsibilities
- Serves as primary contact for auditorium rentals; provides facility tours and cost estimates, explains policies, completes rental contracts, and receives deposits; discusses and plans for event logistics; documents details and shares with supporting staff.
- Provides all logistical and technical support for events and productions held at the facility; reviews and negotiates technical riders; supervises backstage areas and pre-show activities, house light levels, length of intermission and curtain calls; develops event timeline schedule, ticketing information, and shares with various staff involved in event logistics; handles event charges and alterations.
- Runs electrical, light and sound equipment for facility events; keep on hand needed backline and audio equipment.
- Receives set up and equipment requests for conference rooms, lobby, and Chamber from Conference Center Coordinator.
- Oversees general maintenance of the facilities; completes work orders for necessary maintenance; keeps maintenance records.
- Supervises all load-ins and load-outs; assist with set up and break down of equipment for the conference center; provides technical support to clients.
- Repairs facility equipment and conducts monthly maintenance and facility inspections. Inspects and maintains rigging systems, lifts and other stage systems.
- Designs templates for digital signage advertising events and designs templates for event slideshows.
- Supports marketing and social media outreach for auditorium and conference center programming at The Clayton Center.
- Serves as the facility safety coordinator which includes monitoring and regularly, updating hazardous materials records and fire codes.
- Coordinates, locates, hires and supervises maintenance and cleaning staff; oversees contracted maintenance, repairs, equipment rentals, etc.
- Supervises production and technical staff; hires, trains and supervises contract and temporary technical crews.
- Researches, negotiates, and contracts with artist/agents for shows presented by The Clayton Center.
- Reviews and negotiates technical riders with outside touring companies; executes contract and technical rider.
A modified schedule is associated with this position which involves working 40 hours per week (specific times set by supervisor). Individual in this position will work frequent weekends and evenings. Position occasionally required overnight travel.
Special Requirements, Education & Experience
KNOWLEDGE, SKILLS, AND ABILITIES / COMPETENCIES: Individual in this position should possess thorough knowledge of all theatrical equipment and stage management; considerable knowledge of theater and performing arts; considerable knowledge of safety rules, regulations, procedures and practices; knowledge of facilities maintenance and repair.
Individual in this position should have the ability to operate sound, lighting, and audio-visual equipment; ability to effectively set priorities and manage project completion; ability to recruit and train skilled and unskilled help; ability to plan and coordinate the work of contractors, temporary, volunteers: or paid workers; ability to express ideas effectively and communicate effectively in oral and written forms; ability to deal tactfully, firmly, and courteously with the public; ability to listen, communicate with, negotiate, and provide appropriate client services; ability to work independently, maximize time for productivity, and make good judgment decisions regarding the work; ability to establish and maintain effective working relationships with other employees, supervisors, and the general public.
MINIMUM EDUCATION AND EXPERIENCE REQUIREMENTS: Associate’s degree with coursework in technical theater arts or related field and experience in technical theater management including setting, designing, lighting, sound and rigging, or an equivalent combination of education and experience.
BENEFITS: Town of Clayton employees enjoy many benefits including a retirement pension plan, 401K membership, Paid Vacation, Sick and Holiday Leave, State Health Plan, and various other benefits. Benefits information can be found by going directly to the Town of Clayton website at:
Salary will be based on budget, education, experience, and equity. This position is a Salary Grade SG118, with a Hiring Range of $47,633 – $52,580.
Visit the Town of Clayton pagefor more information about careers with TOC.
**Hiring Salary will not exceed hiring pay range.
PLEASE SUBMIT YOUR APPLICATION ON-LINE USING THE TOWN’S JOB SEEKERS WEBSITE *
* Degrees must be received from institutions appropriately accredited by the U.S. Department of Education *
All applicants must complete and submit an application for employment using the NEOGOV Online Job Application System.
To receive credit for your work history and credentials, you must list the information on the online application form. Any information omitted from the application cannot be considered for qualifying credit. Attached or incorporated resumes (including Text Resume’s on the on-line application) WILL NOT be used for screening for qualifying credit. “See Resume” or “See Attachment” WILL NOT be accepted in lieu of completing an on-line application form.
Degrees must be accredited by the U.S. Department of Education.
If you have started a college degree program but have not completed it – please document the number of Semester HOURS you have completed on your application in the Education section.
Applicants are asked to document competencies related to the position for which you apply on the application. A competency is defined as a set of behaviors or duties that reflect the Knowledge, Skills and Abilities that you have, as they relate to the job you are applying for. Please make sure you complete the application in full. Applicants are required to scan and attach a copy of their DD-214 (Form 4) or discharge orders if they wish to obtain veterans preference (or obtain Veterans Preference as the spouse of a service-related Disabled Veteran). If multiple applications are submitted to an individual posting, only the most recent application received prior to the posting close date will be accepted.
When a salary range is posted, the actual salary will be based on relevant competencies, knowledge, skills & abilities, internal equity and budgetary considerations pertinent to the advertised position. The Town of Clayton is an Equal Opportunity Employer.
Applicants may be subject to a criminal background check. Credit checks are required for some administrative and finance positions. Applicants have rights under Federal Employment Laws: Family and Medical Leave Act (FMLA), Equal Employment Opportunity (EEO), and Employee Polygraph Protection Act (EPPA).
Applicants will be required to take and pass a Pre-Employment Drug and Alcohol screen once they are verbally given a conditional offer of employment. Depending on position, employees may be subject to random drug and alcohol screens throughout their employment.
Due to the volume of applications received, we are unable to provide information regarding the status of your application over the phone. To check the status of your application, please log in to your NEOGOV account and click “Application Status”. It is not necessary to contact the Human Resources Office to check the status of an application. Normal processing time for applications is 30-45 days from the closing date of the posting.
If you are having technical issues submitting your application, please call the NEOGOV (governmentjobs.com) Help Line at 855-524-5627. If there are any questions about this posting, other than your application status, please contact the Human Resources Office.
CONTACT INFORMATIONTown of Clayton
Human Resources Office
Attn: Dai Tworek111 E 2nd Street Clayton, NC 27520
Phone: 919-553-5002 Ext. 5306
01
If offered, are you willing to accept the posted salary recruitment range of $47,633 – $52,580?
- Yes
- No
02
Please select the option that best describes your highest education level completed.
- PhD or Law Degree completed
- Master’s degree completed
- Bachelor’s degree completed
- Associates degree completed
- Graduation from High School and some college courses
- Graduation from High School or GED
- Attended, but did not complete High School
03
NOTE: If you have started a college degree program, but have not completed it – please make sure that you document the number of Semester HOURS you have completed at your college/university in the Education Section of the Application? (Information Only – no answer to this question is needed).
04
How many years of documented experience (documented on your application) do you have in event management?
- 10 or more years
- 5 or more, but less than 10 years
- 3 or more, but less than 5 years
- 1 or more, but less than 3 years
- Less than 1 year
- None
05
How many years of documented experience do you have in technical theater operations?
- 10 or more years
- 5 or more, but less than 10 years
- 3 or more, but less than 5 years
- 1 or more, but less than 3 years
- Less than 1 year
- None
06
How many years of documented experience do you have coordinating with agents, bookings, and routing?
- 10 or more years
- 5 or more, but less than 10 years
- 3 or more, but less than 5 years
- 1 or more, but less than 3 years
- Less than 1 year
- None
07
Please describe your experience working with audio and lighting equipment. List all lighting equipment that you have worked with.
08
How many years of documented experience do you have as an event booking agent?
- 10 or more years
- 5 or more, but less than 10 years
- 3 or more, but less than 5 years
- 1 or more, but less than 3 years
- Less than 1 year
- None
09
This position requires you to work frequently weeknight and weekend hours. Are you available to work these types of shifts?
- Yes
- No
10
In order to receive credit for the supplemental questions which you have answered, you must provide supporting documentation and/or information related to that question within the body of the application to support your answer. It is critical in our screening and salary determination process that applications contain comprehensive candidate information. Have you provided written information to these appropriate areas, to include the following: Education, Work Experience, Certificates and Licenses, and documented competencies as they relate to the position you are applying for?
- Yes
- No
Required Question