Job Details
Job Location
80 SEIGEL STREET – BROOKLYN, NY
Position Type
Full Time
Education Level
High School
Salary Range
$30.18 – $30.18 Hourly
Job Shift
Day Shift
Job Category
Nonprofit – Social Services
Job Description
ESSENTIAL DUTIES AND RESPONSIBILITIES
The Bookkeeper is part of RiseBoro’s Seniors Division administrative team. Duties and responsibilities include:
- Process all invoices for operational expenses for programs assigned;
- Regularly review general ledger and fiscal reports to ensure accuracy; take necessary actions to initiate corrections as necessary;
- Support the program staff with the goal of minimizing the administration tasks;
- Maintain a filing system for all financial documentation/records, including cash receipts and cash disbursements logs;
- Maintain petty cash and contributions funds secure and ensure reconciliations are done on a timely basis;
- Maintain fundraising and report reconciliation;
- Preform weekly deposits and ensure deposit adjusting entries are completed;
- Assist with monthly summary unit report;
- Keep up to date equipment records for programs assigned;
- Ensuring accurate cost allocation of expenses across appropriate funding source contracts and across catered sites if applicable;
- Managing program gas card(s), including distribution, organization of log, and reconciliation of receipts and statements for the program if applicable;
- Assist in ordering of office, cleaning (household) and disposable supplies;
- May be asked to assist kitchen staff with orders and inventory as needed;
- May be asked to assist with food use calculations;
- Prepare and maintain internal financial trackers for programs;
- Assist the Financial Manager with gathering information needed in preparation of annual budgets, monthly vouchers, and program budget modifications;
- Will be cross trained across all divisional programs to ensure there is coverage at all times;
- Other duties as assigned by the Financial Manager and or Program Director.
Home Delivered Meals specific duties include:
- Work with sub-contractors to ensure invoices are accurate and sent over for processing on a timely basis;
- Complete sub-contractor contribution adjusting entry;
- Reconciling HDML contributions and ensuring the log is kept by client name; may be asked to record data on funding source database;
- Work with Fleet Coordinator on obtaining needed repair quotes for vehicles as requested.
Other task related to Older Adult Centers as needed:
- Assist in entering and in reconciliation of units of service on funding source database;
- May be asked to cover the front desk and perform other related clerical duties;
- Assist with transportation coordination as needed.
COMPETENCIES
- Detail oriented, disciplined and organized
- Knowledge of bookkeeping principles
- Experience working for a non-profit organization a plus
- Excellent verbal and written communication skills
- Proficient in Microsoft Office suite, especially Excel, Word, PowerPoint, and Publisher
- Commitment to the organizations mission, vision, and values
- Ability to understand the concepts of institutional and structural racism and bias and their impact on underserved and underrepresented communities
- Have a commitment to supporting communities who have experienced systemic oppression and bias (e.g. people of color, LGBTQ+ people, immigrants, justice-involved persons, etc.)
EDUCATION EXPERIENCE
- Bachelors Degree with a major in business, finance, math or any other related field preferred;
- Associates Degree and one year of bookkeeping experience; or
- High School Diploma or Equivalent and three years of bookkeeping experience.
EEO/Affirmative Action Policy Statement
It is the policy of RiseBoro to provide equal employment opportunity to all employees and applicants for employment. No individual will be discriminated against on the basis of race, color, age, creed, religion, national origin, citizenship status, political or union affiliation, marital or partnership status, sex, sexual orientation or affectional preference, gender identity, familial status, genetic information or predisposition or characteristic, disability, status as a victim of domestic violence, status as a veteran or member of the U.S. military and related obligations, or any other characteristic protected by law. This policy applies to all terms and conditions of employment, including but not limited to, recruitment, hiring, job placement, compensation, benefits, training and apprenticeship, employee development, promotion, demotion, discipline, transfer, lay-off and recall, and termination. RiseBoro makes reasonable accommodations based on religion and/or disability as required by law, and requests for accommodation are to be directed to the Human Resources Department.