Job Location: This position will be located at 920 Wildwood Dr., Jefferson City, MO 65109.
Why you’ll love this position:
This is a highly responsible position in which the individual provides overall office support to the Bureau of Business Licensing Services (BLS) and the Program Development Unit (PDU). The successful candidate will be a part of a dynamic, fast-paced environment with many competing priorities. The BLS/PDU Support assists the BLS and PDU with tasks related to organization to ensure that the Bureau and Unit are operating smoothly, which is integral for the Bureau and Unit to maintain standard efficient services on behalf of cannabis compliance and enforcement for the state of Missouri.
What you’ll do:
- Assist the BLS and PDU with tasks related to organization to ensure that the Bureau and Unit are operating smoothly to ensure staff can work efficiently.
- Manage scheduling on behalf of the BLS and PDU Managers and maintains team meeting calendars.
- Arrange travel, meetings and conferences calls and takes accurate minutes.
- Handle incoming and outgoing communication through phone, mail, and email and disseminates information in a timely manner.
- Track administrative tasks to ensure staff are completing tasks within the prescribed timeframes, such as timesheets, expense accounts, onboarding, etc.
- Prepare documentation for new hires and assists with general hiring and onboarding of new staff.
- Assist with staff training and meeting preparation.
- Prepare expense reports and purchase requests.
- Coordinate, review, and track multiple compliance specific projects, trackers and documents.
- Collaborate with and assists DCR support staff on Division tasks, items and issues.
- Perform general clerical duties such as filing, word processing, operating general office equipment, compiling and preparing spreadsheets, reports, presentations, record requests, etc.
- Complete related or similar duties and special projects as required or assigned.
All you need for success:
Minimum Qualifications
- Three (3) to five (5) years of relevant experience.
- Possess a positive attitude.
- Strong critical thinking skills.
- Exceptional organizational skills.
- Exceptional customer service skill.
- Ability to clearly and effectively communicate verbally and in writing.
- Ability to work independently on clerical functions in accordance with Department and Section policies and procedures.
- Ability to work well with others.
- Ability to work in a fast paced environment with many competing priorities.
- Ability to adapt to constant program development, change and improvement.
- Ability to maintain confidentiality.
- Ability to use the Microsoft Office Suite proficiently and quickly learn specialized systems.
- Have a high level of commitment and initiative.
If you have questions about this position please contact:
Carla Buschjost by email at Carla.Buschjost@health.mo.gov or by phone at 573-751-0987.
The State of Missouri is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.