Located where the Great Plains meet the Rocky Mountains, the University of Denver embodies the spirit of exploration and discovery that defines our region and our history. DU is a private institution built on exploration through research and collaboration among educators, students, and local and global communities. With nationally recognized academic programs, a history of widespread influence, a forward-looking vision for a 21 st -century education, and a deep commitment to promoting inclusion, we open a world of opportunity to students and empower them to make a difference around the world. Through learning, scholarship and practice, students gain the experience, knowledge and courage they need to tackle big challenges in the real world and guide diverse communities and organizations.
Department Summary:
The Department of Psychology at the University of Denver is research-oriented, valuing a collaborative and integrative approach to psychological science that fosters intellectual curiosity and innovation and invests in people in a supportive and inclusive environment. Our mission is to advance psychological science by generating and sharing new knowledge through collaborative scholarship, educating and mentoring student scholars, and contributing to the public good.
The College of Arts, Humanities and Social Sciences and the Psychology department are strongly committed to building a diverse and inclusive educational environment, which is in full accord with the value that DU places on its commitments to diversity, equity and inclusion . Candidates must demonstrate ability to integrate content and issues relating to, and to work effectively with, ethnically/racially diverse populations. The University of Denver endeavors to be a great university dedicated to the public good and to uphold the values of diversity, equity, inclusion, and justice. The University recognizes that its success is dependent on how well it lives these values, including how we engage, support, and champion members both at DU and in the greater community. DU is situated in the Denver metro area, a vibrant urban center in the Rocky Mountain region, home to more than 3 million people. Our metropolitan location supports collaboration across local universities. DU, ranked in the top 100 universities in the country, is comprised of 5800 undergraduates (600+ psychology majors), 8000 graduate students (55 Psychology graduate students), and 700+ full-time faculty. The University recently received recognition as an R1 by the Carnegie Classification of Institutions of Higher Education.
Position Summary:
A part-time (~28hours per week) benefited staff position involving essential budgetary, HR and transactional support in the Psychology’s sizable and busy department with academic and research administrative processes. This position supports the Department Chair and the Grants & Budget Manager with internal and external funds. The position includes (but not limited to) the following duties: assisting and following through on HR hiring processes for benefited and non-benefited staff positions, including adjuncts and non-benefited positions funded by all sources, including work study positions. Assist supervisors with the welcoming process of new employees, monitor and approve biweekly/monthly payroll, and termination processes. Assist the budget manager with purchasing process requisitions/purchasing orders, relevant backup, and arranging for appropriate faculty/staff in obtaining DU purchasing card. Train and assist faculty, staff, and students with the SAP Concur expense system and Kronos Timecard system.
Essential Functions:
- Payroll: Monitor and approve biweekly/monthly payroll and communicate with department supervisors regarding employee hours. Work closely with the Grants & Budget Manager for grant timecard process, collecting grant timesheets and verifying hours match hours in PioneerTime. Assist employees with questions about the Kronos/PioneerTime system. Monitors work study awards.
- Posting, Search and Hiring Support (non-faculty): Collaborate with the Grant & Budget Manager to post staff benefited positions, and non-benefited adjunct positions, and non-benefited staff and student positions. Support supervisors/search committees to obtain candidate materials, interview steps in the online hiring system, and finalize each search with Human Resources. Schedule new employee orientation sessions, and work with supervisors on the checklist in welcoming their new employee. Processing employee separations.
- SAP/Concur: Assist psychology faculty, staff, and students with DU’s policies regarding expense and travel requirement processes. Provide support to create/manage expense reports in SAP Concur system. Responsible for ensuring timely reconciliation of P-card expenses. Maintain an understanding of DU Purchasing policies and serve as a departmental resource.
- Backup to Administrative Assistant/Front Desk position: Provide backup to the Administrative Assistant/front desk position when needed for lunches and/or vacations which could require being “on call” if the Administrative Assistant calls out for the day. Assists the Administrative Assistant in ensuring the “baby list” is sent out monthly on schedule.
- Banner: Enter direct pays, requisitions and work with the graduate student tuition waiver process.
- Special Community Members: Process requests for all special community members in the Psychology Department. Initiate a background check, submit in workflow, and maintain a spreadsheet of all special community members on a shared drive with other staff.
- Other Duties as assigned: Other duties as assigned by the Grants and Budget Manager and/or Department Chair as needed.
Knowledge, Skills, and Abilities:
- Ability to communicate effectively with faculty, staff, students, and the general public.
- Ability to read and follow directions and instructions.
- General accounting knowledge
- Strong computer skills to include proficiency with Microsoft Office Suite: Word, Excel, Outlook, and the ability and willingness to learn new software
- Ability to problem solve
- Ability to multi-task, adapt and be flexible.
- Ability to establish and maintain good working relationships with faculty, staff, and students.
- Ability to handle a busy atmosphere
- Ability to communicate interpersonally and in writing to include positive interpersonal skills including email etiquette, and virtual meetings.
- Ability to work with minimal supervision, organize priorities.
- Ability to provide a high level of attention to detail
- Ability and willingness to learn new software and processes
Required Qualifications
- 2 years experience
- General accounting knowledge (on the job or accounting classes)
Preferred Qualifications
- B.A. in relevant field
- Accounting, HR and administration experience
- Experience using the following applications/software systems: iBanner, Kronos Payroll System, Concur Expense System, PageUp Job Post System, Zoom/MS Teams, MS Word, Excel, and Outlook.
Working Environment:
- Position is eligible for hybrid remote agreement. First 6 months of position is in person.
- On-campus – standard office environment, noise level is quiet to moderate, and may be subject to heat and cold on occasion.
Physical Activities:
- Ability to sit in front of a computer for an extended period of time.
- Ability to perform office functions (standing, sitting, walking, reaching)
Work Schedule:
Monday-Friday: 28 hours per week. Some flexibility in work hours are possible.
Application Deadline
For best consideration, please submit your application materials by 4:00 p.m. (MST) September 26, 2023. Applications will be reviewed until the position is filled.
Special Instructions
Candidates must apply online through jobs.du.edu to be considered. Only applications submitted online will be accepted.
Salary Grade Number:
The salary grade for the position is 6.
Hourly Range:
The hourly range for the position is $20.50-$23.50
The University of Denver has provided a compensation range that represents its good faith estimate of what the University may pay for the position at the time of posting. The University may ultimately pay more or less than the posted compensation range. The salary offered to the selected candidate will be determined based on factors such as the qualifications of the selected candidate, departmental budget availability, internal salary equity considerations, and available market information, but not based on a candidate’s sex or any other protected status.
Benefits:
The University of Denver offers excellent benefits, including medical, dental, retirement, paid time off, tuition benefit and ECO pass. The University of Denver is a private institution that empowers students who want to make a difference. Learn more about the University of Denver .
Please include the following documents with your application:
1. Resume
2. Cover Letter
The University of Denver is an equal opportunity employer. The University of Denver prohibits discrimination on the basis of race, color, national origin, ancestry, age, religion, creed, disability, sex, sexual orientation, gender identity, gender expression, marital status, pregnancy, genetic information, military enlistment, or veteran status, and any other class of individuals protected from discrimination under federal, state, or local law, regulation, or ordinance in any of the University’s educational programs and activities, and in the employment (including application for employment) and admissions (including application for admission) context, as required by Title IX of the Education Amendments of 1972; the Americans with Disabilities Act; Section 504 of the Rehabilitation Act of 1973; Title VI and VII of the Civil Rights Act of 1964; the Age Discrimination Act of 1975; the Age Discrimination in Employment Act of 1967; Equal Pay Act; Colorado Equal Pay for Equal Work Act; the Colorado Protecting Opportunities and Workers’ Rights (“POWR”) Act; and any other federal, state, and local laws, regulations, or ordinances that prohibit discrimination, harassment, and/or retaliation. For more information, please see the University of Denver’s Non-Discrimination-Statement .
All offers of employment are contingent upon satisfactory completion of a criminal history background check.
Advertised: September 19, 2023
Applications close: