The Frederick S. Pardee Center for International Futures uses academic research to inform policy debates about long-term patterns of interaction in global trends. The Center’s research, which focuses on patterns of development in human wellbeing (broadly defined), geopolitics and conflict, and sustainability, has informed policy at the highest levels across national governments and international and non-governmental organizations. Its freely available and open-source research helps shape how people think about the long-term future of human and social development to improve development outcomes for future generations. The Center maintains 17 full-time benefitted staff members, employs approximately 100 students annually, and conducts $2 million of sponsored research annually.
The Center is situated within the University of Denver’s Josef Korbel School of International Studies, a world-class academic setting focused on training the next generation of global leaders to address the challenging questions of our time. The work of the Center is embedded in this rich academic culture, engaging with other research centers, faculty, staff, and students in the pursuit of improved decision-making for sustainable development and security.
The Pardee Center is committed to building a culturally diverse faculty and staff who, in turn, are committed to working in a pluralistic environment.
Position Summary
Are you searching for a more flexible work environment? The University of Denver is proud to offer a flexible work policy and the Business Coordinator position is eligible for a hybrid (combination of in-person and remote) work schedule! Are you interested in advancing your education? DU offers great tuition waiver benefits! Whether you dream of obtaining an advanced degree, enhancing your existing qualifications, or exploring a completely new field, our tuition waiver program will fuel your educational journey and ignite your passion for growth. Candidates with experience in various areas, including HR, office management and contract administration, are encouraged to apply. Join us today and embark on a future brimming with possibilities!
Reporting to the Pardee Center Director and Director of Operations, the Business Coordinator performs various business operations, including HR, office management, and contract administration. This position involves the supervision of others. It also requires managing various business and records functions, interpreting policies and procedures, and advising leadership on business and fiscal matters.
Essential Functions
Business Operations
- Manage and process Pardee Center recruitment and hires with the Korbel Dean’s Office and various central DU departments and offices, as appropriate.
- Assist with employee onboarding, transitions, and separations.
- Manage biweekly and monthly payroll for all employees.
- Process timecards through Kronos/PioneerTime, enter payroll redistributions into Banner, create and submit grant timesheets, reconcile and redistribute payroll charges, as needed, on a timely basis.
- Monitor effort and ensure employees are up-to-date on effort certification.
- Perform payment operations, including P-Card activity, purchase orders and other entries as needed.
- Assist employees with processing P-Card expense reports and advance requests.
- Verify charges and monitor transactions on all P-Card activity.
- Identify and reconcile erroneous, unanticipated, or misplaced charges, as needed, on a timely basis.
- Assist with inventory acquisition and management.
- Assist with travel and international visitor coordination.
- Coordinate Pardee events.
- Submit all appropriate intake forms within their respective deadlines.
- Reserve food, space, and beverages consistent with event budget, theme, and purpose.
- Handle event registration.
- Coordinate with participants.
- Lead event marketing and outreach.
- Lead day-of logistics and field all post-event follow-up.
- Track key deployment, control network access requests, and perform facilities and information-security related activities.
- Support and contribute to center-wide communications and community outreach:
- Outreach to departmental staff and subsets of departmental staff with operational updates, as needed.
- Help develop and implement the institute’s communications, marketing, and events strategies.
- Edit Pardee Center website and oversee content changes to it.
- Represent Pardee and liaise with other business-related DU departments, offices, and communities.
- Supervise one or more administrative support employees.
- Create and manage special projects, as needed.
- Other duties, as assigned.
Contract administration
- Help review and interpret funder spending guidelines; communicate findings to appropriate parties on a timely basis.
- Review project proposal application and solicitation guidelines, as applicable; prepare proposal submissions checklists; create and manage workspaces in submission portals and records in eRA/InfoEd; and coordinate with ORSP, the Korbel Dean’s Office, named consultants and subawardees, and other parties, as needed, on collecting and validating all proposal submission materials.
- Manage accounts receivable for contractual offerings: invoice clients, track billing, process payments, reconcile activity.
- Manage accounts payable for vendors, subawardees, and consultants on externally funded work,
- Track, log, and verify invoices.
- Process payments consistent with payment and financing plans.
- As appropriate, monitor vendor performance.
- Process amendments to extend performance periods, as required; and related follow-up.
- Assist with award close-out.
- Other duties, as assigned.
Knowledge, Skills, and Abilities
- Strong customer service skills and well-developed interpersonal communication skills to build effective relationships with research staff, student employees, and colleagues across campus.
- Ability to prioritize tasks, plan work within the larger context of known goals, make thoughtful decisions based on established policies and procedures, justify decisions, and work independently.
- Ability to make appropriate decisions independently and escalate risks to supervisors and/or the Center’s broader leadership when necessary.
- Ability to perform mathematical and algebraic functions and to review and analyze spending.
- Knowledge of sponsored projects, grants, gift, and endowment accounting.
- Ability to exercise good judgment, discretion, and confidentiality when handling sensitive information and matters with coworkers, leadership, external departments and offices, funders, and others.
- Ability to manage change and complex situations.
- Effective time management, planning, and organizational skills.
- Ability to multi-task effectively.
- Ability work independently and as a team.
- Ability to uphold ethical practices amid complicated situations.
Required Qualifications
- Bachelor’s degree or equivalent combination of education and experience.
- Two years of related experience.
- Comfort with or willingness to learn to work in MS Excel and independently and effectively use formulas and advanced features and functionality, including, but not limited to, conditional summing, counting, and related functions; lookup, matching, and indexing functions; and pivot tables.
- Comfort with or willingness to learn to independently use applications and systems that support the Pardee Center’s business and contract administration.
Preferred Qualifications
- Five years of related experience.
- 1+ years of experience in a university research administration office or similar sponsored research environment in a complex matrixed organization.
- Experience using electronic payment and payroll systems, including Banner, Cognos, and Kronos.
- Experience using recruitment platforms including PageUp and 12twenty.
- Experience using project and/or task management software.
Working Environment
Physical Activities
Work Schedule
Monday – Friday, 8:00 a.m. – 4:30 p.m. Work hours may vary.
In accordance with the University’s flexible work policy, employees are eligible to be considered for hybrid (combination of in-person and remote) work. Further details regarding this plan will be determined with the hiring manager and are dependent on the division and team specific needs.
Application Deadline
For best consideration, please submit your application materials by 4:00 p.m. (MST) July 12, 2023. Applications will continue to be accepted until the position is filled.
Special Instructions
Candidates must apply online through jobs.du.edu to be considered. Only applications submitted online will be accepted.
Salary Grade Number:
The salary grade for the position is 8.
Hourly Range:
The hourly range for the position is $25.00 – $28.00.
The University of Denver has provided a compensation range that represents its good faith estimate of what the University may pay for the position at the time of posting. The University may ultimately pay more or less than the posted compensation range. The salary offered to the selected candidate will be determined based on factors such as the qualifications of the selected candidate, departmental budget availability, internal salary equity considerations, and available market information, but not based on a candidate’s sex or any other protected status.
Benefits:
The University of Denver offers excellent benefits, including medical, dental, retirement, paid time off, tuition benefit and ECO pass. The University of Denver is a private institution that empowers students who want to make a difference. Learn more about the University of Denver .
Please include the following documents with your application:
The University of Denver is an equal opportunity employer. The University of Denver prohibits discrimination on the basis of race, color, national origin, age (40 years and over in the employment context), religion, disability, sexual orientation, gender identity, gender expression, genetic information, marital status, veterans status, and any other class of individuals protected from discrimination under federal, state, or local law, regulation, or ordinance in any of the university’s educational programs and activities, and in the employment (including application for employment) and admissions (including application for admission) context, as required by Title IX of the Education Amendments of 1972; Title III of the Americans with Disabilities Act of 1990, as amended in 2008; Section 504 of the Rehabilitation Act of 1973; Title VI and VII of the Civil Rights Act of 1964; the Age Discrimination Act of 1975; the Age Discrimination in Employment Act of 1967; and any other federal, state, and local laws, regulations, or ordinances that prohibit discrimination, harassment, and/or retaliation. For the university’s complete Non-Discrimination Statement, please see non-discrimination-statement .
All offers of employment are contingent upon satisfactory completion of a criminal history background check.
Advertised: July 05, 2023
Applications close: