Job Details
Job Location
1474 GATES AVENUE – BROOKLYN, NY
Position Type
Full Time
Salary Range
$80,000.00 – $80,000.00 Salary/year
Travel Percentage
None
Job Shift
Day Shift
Job Category
Nonprofit – Social Services
Description
ESSENTIAL DUTIES AND RESPONSIBILITIES
The Business Manager will provide direction and leadership to the day-to-day business functions of the RB Education division. They will serve as the liaison to RBs Administrative Departments including, but not limited to, Finance & Accounting, Accounts Payable, Receivables, Human Resources, Payroll, Risk Management & IT. In addition, the Business Manager will track the financial performance of all government-funded contracts and fundraising activities. Specific duties and responsibilities include:
Operational:
- Work with Program Directors to secure appropriate backup source documentation to substantiate invoices and claims
- Provide direct support and supervision to any Education staff person assigned with recruitment and/or hiring responsibilities
- Other duties as needed
Accounting, Finance & Payroll:
- Design effective budget models for the Education division
- Work with the Director of Finance or assigned staff to prepare budgets/budget modifications for all grants, non-funded programs, and division operating activities
- Maintain copies of all grant information including but not limited to budgets and work scope for auditing purposes
- Analyze financial information to ensure all operations are within budget by performing monthly budget-to-actual variance analysis i.e., revenues, expenditures, and cash management
- Report variances between actual and budgeted financial results at the end of each reporting period to the finance department and review with program directors
- Assist in the preparation of annual budgets to present to the Finance department and senior managers
- Perform ongoing forecasting to ensure grants are maximized
- Review budgets to ensure compliance with contractual and legal regulations
- Coordinate requests to funders for approval to purchase equipment and one-time costs as applicable
- Request property codes/cost centers for new grants & contracts and at the start of each new fiscal year
- Approve & track requests on all purchases
- Ensure invoices are sent on time to the Accounts Payable department
- Review vouchers sent to funding agencies to ensure accuracy
- Identify ledger inaccuracies and prepare journals to effect change
- Review timecards to ensure timely approval and proper allocation before the payroll cutoff date
- Ensure payroll certification reports are reviewed on time; report discrepancies promptly to the Payroll Department, as appropriate
- Prepare journal entries for all corrections to payroll certifications and retroactive allocations
- Contribute to the increase of profits by suggesting spending improvements
Human Resources:
- Assist in the development and continuous updating of the HRIS
- Participate in career fairs
- Initiate timely submission of employee changes via PAFs per program needs and budgetary considerations
- Maintain necessary files for audits
- Maintain confidentiality at all times
COMPETENCIES
- Excellent oral and written communication skills
- Excellent organizational skills and attention to detail
- Strong interpersonal skills
- Ability to manage time effectively
- Possess a positive attitude and entrepreneurial spirit
- Ability to work independently and collaboratively
- Ability to plan and manage multiple projects
- Ability to multitask, prioritize, problem-solve, and execute goals
- Proficient in Microsoft Office Suite and related web-based applications i.e. Google Docs, etc.
- Ability to maintain confidentiality and use appropriate discretion
- Commitment to RiseBoros mission, vision, and values
- Commitment to work that supports communities that have experienced systemic oppression and bias preferred (i.e. people of color, LGBTQ+ people, immigrants, justice-involved persons, etc.)
EDUCATION and EXPERIENCE
- Bachelors Degree required from an accredited college or university in business, finance, math, or another related field
- Experience working in Human Resources; non-profit setting a plus
- Experience maintaining an HRIS
- Experience and knowledge of bookkeeping, budgeting, and financial analysis
- Any combination equivalent to education and experience that provides the required knowledge and skills may be considered qualifying
EEO/Affirmative Action Policy Statement
It is the policy of RiseBoro to provide equal employment opportunity to all employees and applicants for employment. No individual will be discriminated against on the basis of race, color, age, creed, religion, national origin, citizenship status, political or union affiliation, marital or partnership status, sex, sexual orientation or affectional preference, gender identity, familial status, genetic information or predisposition or characteristic, disability, status as a victim of domestic violence, status as a veteran or member of the U.S. military and related obligations, or any other characteristic protected by law. This policy applies to all terms and conditions of employment, including but not limited to, recruitment, hiring, job placement, compensation, benefits, training and apprenticeship, employee development, promotion, demotion, discipline, transfer, lay-off and recall, and termination. RiseBoro makes reasonable accommodations based on religion and/or disability as required by law, and requests for accommodation are to be directed to the Human Resources Department.