Job Description
The New College of Interdisciplinary Arts and Sciences, Office of the Vice Provost and Dean at ASU West Campus is seeking a highly motivated, professional, and customer service-oriented Business Operations Specialist Sr. for its School of Humanities, Arts, and Cultural Studies. In this role, the position will be responsible for a wide range of duties which include, but are not limited to, processing purchases, account maintenance, faculty travel, purchasing card management, grant accounts, and acting as a resource for the school’s faculty and staff.
Working Environment
- Activities are performed in an environmentally controlled office setting subject to extended periods of sitting, keyboarding, and manipulating a computer mouse; required to stand for varying lengths of time and walk moderate distances to perform work.
- Frequent bending, reaching, lifting, pushing and pulling up to 25 pounds.
- Regular activities require ability to quickly change priorities, which may include and/or are subject to resolution of conflicts.
- Ability to clearly communicate to perform essential functions.
- Regular use of standard office equipment including, but not limited to: computer workstation/laptop (keyboard, monitor, mouse), printer, fax, calculator, copier, telephone and associated computer/technology peripherals.
Flexible Work Option
Hybrid work is an arrangement where employees spend a minimum of 60% of their regular workweek at the primary ASU work location. Dean or vice president-level approval is required.
Background Check Statement
ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.
Minimum Qualifications
Bachelor’s degree in a field appropriate to the area of assignment AND five (5) years of related experience; OR, Nine (9) years of related experience; OR, Any equivalent combination of experience and/or education from which comparable knowledge, skills and abilities have been achieved.
Department Statement
This position is located at ASU’s West campus in northwest Phoenix and is part of the New College of Interdisciplinary Arts and Sciences (New College). ASU’s New College offers programs that emphasize experiential learning that spans academic disciplines, enhances appreciation of all forms of creative activity, and empowers student achievement in the humanities, the arts and the sciences. It is the largest college at ASU’s West campus
Desired Qualifications
- Demonstrated knowledge of principles, practices and methods of accounting and budgeting
- Experience using financial management system
- Experience reconciling accounts
- Experience with travel reimbursement
- Demonstrated knowledge of university policies and procedures
- Evidence of customer service skills
- Experience in creating detailed and complex computations and spreadsheets in Excel
- Experience with Microsoft Office (Word, Excel, and Outlook)
- Evidence of effective communication skills
ASU Statement
Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation’s fifth largest city. ASU champions intellectual and cultural diversity, and welcomes students from all fifty states and more than one hundred nations across the globe.
ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco
Arizona State University is a VEVRAA Federal Contractor and an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other basis protected by law.
Notice of Availability of the ASU Annual Security and Fire Safety Report
In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU’s Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU PD at 480-965-3456.
Relocation Assistance – For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/az-resources.
Essential Duties
- Processes transactions and monitors budget
- Processes purchase requests, PCard transactions, travel requests, and expense reimbursements
- Supports grant post-award financial activities
- Prepares financial and administrative reports; analyzes and interprets statistical, financial and management planning data for decision-making and strategic planning
- Keeps informed of, interprets and applies pertinent rules, regulations, policies, and procedures
- Develops recommendations for the implementation of procedures for daily operations
- Maintains knowledge of ASU practices and policies in order to provide guidance to faculty and staff and successful execution of all assigned fiscal responsibilities
- Routinely meets with directors to review budgets, accounts, provide guidance and assist in navigating complex requests
- Creates spreadsheets, documents, and reports from various data sources
- Completes other duties or projects as assigned
Fingerprint Check Statement
This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of the fingerprint check.
Instructions to Apply
Application deadline is 3:00PM Arizona time on the date indicated.
Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position.
Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position.
ASU does not pay for travel expenses associated with interviews, unless otherwise indicated.
Only electronic applications are accepted for this position.
IMPORTANT NOTE: What is the meaning of “equivalent combination” in the minimum qualifications? It means one year of higher education or 24 credit hours, is equal to one year of experience. For example, a four year Bachelor’s degree is equal to four years of experience.