Administrative – Central Office – Finance Business Office
Job Number 0000752365
Start Date
Open Date 10/11/2023
Closing Date
Primary Purpose:
Direct and manage the business operations of the district including accounting, payroll, purchasing,
and tax collection.
Qualifications:
Education/Certification:
Bachelor’s degree in a business-related field or educational administration
Special Knowledge/Skills:
Knowledge of budgeting, accounting systems, and payroll processing
Working knowledge of financial applications and accounting
Ability to use software to develop spreadsheets and perform data analysis
Ability to implement policy and procedures
Ability to interpret data
Ability to manage budget and personnel
Strong organizational, communication, public relations, and interpersonal skills
Experience:
Five years experience in school business management or public organization
Major Responsibilities and Duties:
Fiscal Management
1. Assist in the preparation of the budget and development of long- and short-range objectives for the
business operations of the district.
2. Ensure that accounting systems comply with applicable laws and regulations including Texas Education
Agency Financial Accounting Manual.
3. Administer the district’s budget and ensure that operations are cost-effective and funds are managed
wisely. Prepare all budget adjustments, additions, and deletions.
4. Assist the district’s independent and internal auditors in conducting periodic audits.
5. Evaluate accounting procedures, systems, and controls in all district departments and recommend
improvements in their design, implementation, and maintenance.
6. Determine cash available for investment and payment of bills based on daily analysis of cash flow.
7. Oversee monthly bank reconciliations for all accounts. Review reconciliations of vendor and payroll clearing accounts.
8. Work with district personnel to project student enrollments, staffing needs, building and facilities needs,
energy needs, capital equipment needs, and other cost items for district and individual school
improvement.
9. Plan and conduct needs assessments for improvement of district business operations. Ensure that business operations support the district’s goals and objectives and provide leadership to achieve cost-
effective practices throughout the district.
10. Assist with administration of the business office budget and ensure that programs are cost effective and
funds are managed prudently.
Policy, Reports, and Law
11. Implement policies established by federal and state law, State Board of Education rule, and local board
policy in area of business operations.
12. Compile, maintain, and file all physical and computerized reports, records, and other documents
required.
Purchasing and Inventory
13. Maintain accurate and current inventory records of the district’s fixed and movable assets and oversee
maintenance of a timely replacement cost-asset listing for insurance purposes. Organize and conduct
sales to dispose of surplus and salvage equipment.
14. Oversee the preparation of bids and bid specifications. Receive and analyze bid proposals and prepare
written recommendations.
15. Oversee purchase of materials and equipment for the district by competitive bids, competitive sealed
proposals, requests for proposals, government catalog contract purchases, informal quotations, and
negotiations following established district criteria and in compliance with state purchasing rules.
16. Evaluate formal bids and make recommendations for the awarding of contracts to chief financial officer
for school board approval.
17. Obtain and evaluate comparative prices and quotations. Make purchasing decisions based on
information obtained.
18. Develop vendor and bidder lists and approve additions.
19. Approve purchase orders and monitor all purchase requisitions to ensure accuracy of information,
calculations, and coding.
20. Administer contracts and handle adjustments with suppliers, including replacement of material not
conforming to specifications, cancellation of orders, and receipt of proper credit.
Personnel Management
21. Prepare, review, and revise business department job descriptions.
22. Develop training options and/or improvement plans to ensure exemplary business operations.
Other
24. Participates and executes other duties as assigned by administration.
Supervisory Responsibilities:
Supervise, evaluate, and recommend the hiring and firing of the risk manager, accounting supervisor,
Building/Campus Central Office
Salary: From 90000.00
Salary: To 114000.00
Salary Type Annually
Additional Job Information
226 Days
District pays $300 toward employee health insurance.