Salary : $97,156.80 – $136,780.80 Annually
Location : Tacoma, WA
Job Type: Non-Classified
Job Number: P0270-23A
Department: Legal
Division: Legal
Opening Date: 06/16/2023
Closing Date: Continuous
Position Description
**This position is open until filled. Applications received by Friday June 30, 2023, will receive first consideration.**
The City of Tacoma is seeking a qualified, motivated, and highly organized individual to serve as City Clerk! As City Clerk, you will have a vital role in overseeing the City Council’s agenda and business meetings, retaining the official record of all formal meetings of the City Council, and codifying all ordinances into the Municipal Code. You will also serve as the City’s municipal election official and assist in the initiative and referendum process.
As our City Clerk, you will be responsible for attending all meetings of the City Council. You will record and certify all ordinances and resolutions and be the custodian of the City seal and official City records. Your expert oversight will ensure that all proceedings of the City Council, ordinances, and resolutions are filed, indexed, and kept safe, accurate, and on time. You will also provide Notary Public Services to staff and residents for City business, oversee the codification of ordinances into the Tacoma Municipal Code, and accept claims for damages against the City of Tacoma.
In addition to your clerical duties, you will also lead staff in the City Clerk’s Office, plan, direct, coordinate, and review the work of the staff, and conduct municipal elections for active and retired members to the Retirement Board. You will assist in policy development, provide recommendations to legal staff, executive leadership, and the City Council, and oversee records and information management consultation and support to City departments.
As our ideal candidate, you will have advanced administrative support experience and be able to perform duties with frequent exercise of independent judgment. You will have excellent communication and organizational skills and be proficient in relevant City Charter, State laws, and ordinances. You will have a strong knowledge of budgeting and financial management to assist in budget preparations and department budget and administration. Project management skills are essential to oversee municipal elections and committees, boards, and commission processes.
If you are a motivated individual with a passion for accuracy, integrity, and transparency, we encourage you to apply for this exciting opportunity!
Qualifications
Minimum Education*
Bachelor’s degree in public or business administration or directly related field
Minimum Experience*
5 years including prior municipal experience and 1 year prior at senior, lead and/or supervisory level
*Equivalency: 1 year of experience = 1 year of education
Physical Requirements & Working Conditions
Positions in this class typically require:
- remaining in a stationary position for 90% of the time with occasional movement to access office files, machinery and similar productivity tools (standing, sitting, walking).
- constant operation of a computer, as well as use of a calculator, printer and similar office tools (fingering, grasping, feeling, repetitive motions.
- communication and the exchange of information with others (hearing, seeing, talking.
- occasionally exerting up to 10 pounds of force to move, transport or position objects (sedentary work.
Work may also occasionally require:
- movement around the work place to pick up objects (stooping, walking, reaching).
- traversing, ascending or descending stairs, sloped terrain, or similar environments (climbing, balancing, walking).
- exerting up to 20 pounds of force to move, transport or position objects (light work).
Selection Process & Supplemental Information
City of Tacoma Commitment to Diversity and InclusionTacoma’s diversity is its greatest asset. Tacoma embraces its multi-cultural and multi-ethnic character. Communities of color and immigrant communities are fundamental to Tacoma’s entrepreneurial spirit, workforce, and long-term success. In Tacoma, equity and empowerment are top priorities, meaning that all Tacoma residents must have equitable opportunities to reach their full potential and share in the benefits of community progress. One of our goals is for the City of Tacoma workforce to reflect the community it serves. We actively work to eliminate racial and other disparities and welcome candidates with diverse backgrounds and/or multicultural skill sets and experiences. Our goal is for Tacoma to be an inclusive and equitable place to live, work, and play.
The City of Tacoma is an Equal Opportunity Employer and values diversity in its workplace. Applicants are considered for positions without regard to race, color, religion, sex, national origin, ancestry, age, marital or veteran status, disability, sexual orientation, gender identity, or any other basis prohibited by federal, state, and local laws.
For more information on the City of Tacoma’s benefit package feel free to explore
To be considered for this career opportunity:
Interested individuals shouldapply online and attach a detailed resume and cover letter describing your experience, training, and expertise as it relates to the responsibilities of this position. Please answer all supplemental questions fully. Applications received without all the requested materials may not progress in the selection process.
Applicants who have the strongest background related to the responsibilities of this position may be invited to participate in an interview and work assessment.
Appointment is subject to successful completion of a background check.
Communication from the City of Tacoma:
We primarily communicate via e-mail during the application process. E-mails from Cityoftacoma.org and/or neogov.com must be placed on your safe domain list to ensure that you receive notifications in a timely manner. As a precaution, you may also want to check your junk e-mail folders.
The online application system requires you to enter a substantial amount of information. Be prepared to spend an hour or more entering the required information. In order for your application materials to be considered, all information must be submitted by the closing date and time listed on this job announcement.
For assistance with the application process or questions regarding this job announcement please contact Human Resources at (253) 591-5400 by 4:00 pm on the closing date. This will allow us to assist you before the job announcement closes.
The City of Tacoma provides excellent medical, dental and vision plans for the whole family; paid holidays and paid leave; participation in the Tacoma Public Employees’ Retirement System (alternate plan for Police/Fire); continuing education and advancement opportunities and a growing variety of City-sponsored health and wellness opportunities and incentives.
Medical Coverage: For eligible employees and their families, including domestic partners and dependent children age 26 or younger.
Dental Coverage: For eligible employees and their families, including domestic partners and dependent children age 26 or younger.
Vision Coverage: For eligible employees and their eligible dependents.
Paid Leave: City employees are entitled to received paid holidays, sick/vacation leave or personal time off (PTO), depending upon union affiliation and appointment type.
Insurance Plans: Employees are covered by a long-term disability plan. Short-term and expanded long-term disability insurance plans are also available to employees. The State Industrial Insurance Act also covers employees.
Deferred Compensation: Income can be set aside on a pretax basis and invested for supplementation of normal retirement income.
Retirement: All employees of the City, except members of the Police and Fire services, Tacoma Rail and certain project employees, are included in the Tacoma Employees’ Retirement System. Information on the Tacoma Employees’ Retirement System can be found at www.cityoftacoma.org or by calling (253) 502-8200.
Other Employment Information
Direct Deposit: Employees are paid on a bi-weekly schedule by direct deposit.
Salary Increases: Based on satisfactory job performance, the City provides for a regular progression of salary increases for most classifications according to the salary schedule.
Union Affiliation: Many job classifications are covered by union security provisions which require union membership, dues, or payment of equivalent service fees.
Note: The provisions of this job announcement do not constitute an expressed or implied contract. Any provision contained herein may be modified and/or revoked without notice.
01
This supplemental questionnaire is part of the screening process and therefore should be completed thoroughly and honestly.
DO NOT indicate “see resume” or copy unrelated content from your resume when answering essay type questions. Answer all information requested in each question. Failure to do so may result in rejection of your application. Your responses to these questions may be assessed in subsequent examination parts; any sign of deliberate misinformation or intentional exaggeration will result in disqualification from the examination process and possible bar from future employment opportunities with the City of Tacoma.
I certify that the information provided is accurate and complete to the best of my knowledge. I understand that any falsification may cancel any terms, conditions or privileges of employment.
- Yes
- No
02
Do you possess 1 year or more of experience at a senior, lead and/or supervisory level?
- Yes
- No
03
Do you possess an equivalent* combination of a Bachelor’s degree in public or business administration or directly related field and 5 years including prior municipal experience?*Equivalency: 1 year of experience = 1 year of education
- Yes
- No
04
Please describe your education and experience referenced in question 3 (using 250 words or less). Please type N/A if you do not possess the requisite education and experience.
05
Are you a current City of Tacoma employee?
- Yes
- No
06
Please provide your current department and division name (type N/A if you are not a current City of Tacoma employee).
07
Please tell us how you learned about this job opening.
- International Association of Venue Managers
- Teamwork Online
- Venue Coalition
- Pollstar
- Venues Now
- International Entertainment Buyers Association
- Job Interest Card notification
- Professional organization
- Military organization
- City of Tacoma employee
- Online job board posting
- Word of mouth
- Indeed
- Careers in Government
- Government Jobs
- Outreach Event
- National Diversity Network
- African American Job Network
- Asian Job Network
- Disability Job Network
- Latino Job Network
- Retirement Job Network
- LGBT Job Network
- Veteran Job Network
- Other (please provide information below)
08
Please provide details about how you learned about this job opening.
Required Question