Clerk – Arts & Sciences (South)

Salary: $12.30 – $15.37 Hourly

Location : Laredo, TX 78046

Job Type: Full Time

Job Number: 00483

Division: Arts and Sciences

Department: Office of the Dean of Arts and Sciences

Opening Date: 10/07/2023

Closing Date: 10/20/2023 11:59 PM Central

Pay Grade: 202

Duties and Responsibilities
Essential Duties and Responsibilities
The clerk must be able to follow standard office procedures and be responsible for college work-study employees, caring for and maintaining office and instructional equipment, maintaining accurate and complete records, and performing duties assigned by the faculty, Division Administrative Assistant, Dean of Arts and Sciences or Provost/Vice-President of Academic Affairs.

Characteristic Duties and Responsibilities

1. Performs clerical/receptionist duties such as typing, mailing, maintaining required records, answering the telephone and taking messages, and greeting office visitors.
2. Maintains supply inventory and contacts the different academic departments when instructional supplies are low.
3. Maintains confidential files and records of college work-study employees.
4. Keeps accurate property inventory records for classrooms, and department and faculty offices.
5. Submits works orders for building, computer, and equipment maintenance.
6. Maintains a room book of courses taught in the AAC building and reserves rooms as needed.
7. Assists in scheduling substitutes for absent instructors.
8. Supervises work-study employees, including interviewing and hiring, formulates work schedules, assigns duties, verifies work hours, completes performance evaluations, and provides training in-office procedures, policies, and operation of office equipment.

9. Performs other related duties assigned by the Division Administrative Assistant, Dean of Arts & Sciences, and Provost/Vice-President of Academic Affairs.
Qualifications/Certifications/Licenses/Skills
NOTICE: Required Documents
To be considered for this position, you are required to upload your High School Diploma, or GED or unofficial transcript(s). If recommended for this position an official transcript(s) will be required. In addition, if a license or certificate is required for this position, upload proof of your current license/certificate.

Required:

• High School graduate or equivalent.

Preferred:

• Some clerical experience

Knowledge, Skills and Abilities

• The clerk must be able to type with a high degree of accuracy, proficient in clerical skills and knowledge of office machines, and proficient in using microcomputer applications, Microsoft Word, Excel, PowerPoint, and Adobe Acrobat.
• The clerk should have advanced word-processing skills and be able to use advanced word-processing techniques to prepare quality documents.
• The use of microcomputer databases and spreadsheet application programs is required.
• The clerk must reflect appropriate office and telephone etiquette procedures and should be articulate in Spanish and English. In addition, this individual must have a cooperative attitude, be resourceful, and be a self-starter.
• They must be able to communicate effectively with students, campus visitors, and college staff.
• The clerk maintains office equipment, an efficient work area, and accurate records.
• This individual must possess effective office and time management skills.

Additional Information
Supervision Exercised
College work-study employees

Supervision Received
Administrative Assistant, Dean of Arts and Sciences, Provost/Vice President of Academic Affairs

Physical Requirements
While performing the duties of this job, the employee is regularly required to sit.
The employee is occasionally required to stand, walk, stoop, kneel, or crouch.
The employee must occasionally lift and/or move items weighing up to 50 pounds.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work Environment
Work is performed in a standard office environment.
Work-inside a well-lighted and air-conditioned area most of the time.
The noise level in the work environment is usually quiet to moderate.

Safety
Required to work safely and follow safety rules.
Report unsafe working conditions and behavior.
Take reasonable and prudent actions to prevent others from engaging in unsafe practices.

Special Conditions
Immediate supervisor may assign other duties.
May be required to work outside regular working hours, as needed.
May be required to work at a different college work site or campus as needed.

EEO Statement
In compliance with Title VI of the Civil Rights Act of 1964, Executive Order 11246 and Title IX of the Education Amendments of 1972 and Section 504 of the Rehabilitation Act of 1973, Laredo College is open to all persons regardless of race, color, religion, sex, age, marital status, disability, or national origin who are otherwise eligible for admission as students. Furthermore, Laredo College is an Equal Opportunity Employer and no applicant or employee will be discriminated against because of race, color, religion, sex, age, marital status, disability or national origin. This institution will not enter knowingly into any contractual agreement for services or supplies with any firm failing to follow fair employment practices.

Foreign Degrees
Foreign degrees require an evaluation for United States equivalency from an approved stated education agency or having membership with the National Association of Credential Evaluation Services (NACES). Transcripts issued outside the United States of America require a course-by-course analysis with an equivalency statement from a certified transcript evaluation service verifying the degree equivalency to that of an accredited institution within the USA. This report must be attached to your online application at the time of applying. For your convenience, we have provided the following links to assist you in complying with this requirement. However, you may use any other certified transcript evaluation service. http://tea.texas.gov/Texas_Educators/Certification/Out-of-State_Certification/Foreign_Credential_Evaluation_Services/ http://www.naces.org/members.htm

Disclaimer
The above description is an overview of the job. It is not intended to be an all-inclusive list of duties and responsibilities of the job, nor is it intended to be an all-inclusive list of the skills and abilities required to do the job. Duties and responsibilities may change with business needs. LC reserves the right to add, change, amend, or delete portions of this job description at any time, with or without notice. Employees may be required to perform other duties as requested, directed, or assigned. In addition, reasonable accommodations may be made by LC as its discretion to enable individuals with disabilities to perform the essential functions.

Laredo College offers a comprehensive benefit package.

01

Laredo College requires a background check for all positions which means a Criminal Background Check andreferences are required. Are you willing to have such checks conducted in order to be considered for employment?

• Yes
• No

02

Do you have the required education as stated in the job description?

• Yes
• No

03

Do you meet the qualifications as stated in the job description?

• Yes
• No

Required Question