Position Title
Close Out Financial Coordinator (Temporary, internal only)
The Opportunity
The temporary position of Close-out Financial Coordinator will be responsible for performing the close-out of research grants and contracts in the Office of Research Administration (ORA). This position is a key member of the research team and serves as a resource to faculty and administrators in the close-out of research awards. Essential duties include the close-out awards in the financial system, generate final financial and close-out reporting, and other post-award financial analysis and support for sponsored awards.
The Close-out Financial Coordinator interprets federal, state and School terms and advises Mines’ research community on their application. This position requires critical thinking skills to apply regulatory interpretation to sponsored activity. This position will also be responsible for independently compiling, analyzing, and presenting financial data. This position will be responsible for identifying financial problems and recommend solutions for a successful close-out of research awards. In addition, they will be required to work with campus constituents including faculty and staff to manage and reconcile sponsored activity.
Responsibilities
Award Reporting
- Prepares and accurately submits required financial reports within sponsoring agency timeframes. This position will analyze the financial statements, supporting documentation and other necessary information for each research account to ensure accurate financial reports are submitted.
- Prepares and accurately submits required non-financial reports within sponsoring agency timeframes. This includes Property Reports, Patent Reports, Cost Share reports, etc.
- Utilize School systems, such as Banner, Cognos and ORA’s project software, to extract data needed for required reporting. Successfully navigate sponsor reporting systems to submit required reports.
Award Closeout
- Determines and performs all closeout actions required by sponsoring agency and School policy and procedures, including, but not limited to:
- Maintain a detailed tracking of closeout activities
- Track all outstanding accounts receivable actions to successfully coordinate the process of financial closeout between the grant sub-ledger and the school’s General Ledger
- Perform final expense review and account reconciliation. Perform necessary cost transfers to ensure expense allowability.
- Work with the Billing Unit to identify issues and offer solutions to bring the award to close-out.
- Monitor close-out phases to ensure close-out is completed in a timely manner.
- Perform account termination in the Mines’s non-financial and financial system.
- Escalate complex close-out issues to the Assistant Director (AD) of Post Award and work with the AD to resolve issues.
- Evaluate all contracts and grants for close-out actions required in accordance with all applicable governmental, private agency, and university regulations, policies and guidelines.
- Coordinate and monitor close-out initiation process with PI. Ensure PIs are submitting these requests in a timely manner.
- Work with the Research Accounting Analyst to ensure cost share requirements has been satisfied, if applicable.
- Work with the Research Accounting Analyst to ensure subrecipients have been paid in full.
- Responsible for working with the General Accountant in the Controller’s office to balance the financial outcomes on a closing project as the subledger rolls up to the general ledger for the university. Resolve any abnormal balances.
Training and Process Improvement
- Provides guidance, advice, and training in policy, procedures, and regulations related to research administration to faculty, department administrators, college fiscal officers and other administrative departments.
- Actively participate in office wide process evaluation and reengineering efforts. Critically evaluate process and procedures with a goal of efficiency and optimal resource utilization. Make recommendations for improvements to management and lead improvement efforts if approved.
- Performs other duties as assigned
- Participate in Diversity, Inclusion & Accessibility trainings, development, and learning opportunities.
Minimum Qualifications
- Bachelor’s degree in accounting, finance, business administration or the equivalent in experience
- 4-5 years of accounting experience
- Working knowledge of federal and other pertinent external research regulations.
- Ability to use spreadsheets, databases, presentation software, and enterprise financial systems
- Demonstrated customer service skills, the ability to work effectively with a wide range of constituencies in a diverse community and ability to meet multiple deadlines
- Analyzation and problem-solving skills including the ability to use independent judgment
- Effective oral and written communication skills
Preferred Qualifications
- Experience in Higher Education Sponsored Research Administration
- Experience in Ellucian Banner Finance System
- Experience with advanced ERP System
- Experience with working in both subledger and general ledgers
About Mines & Golden, CO
Mines is consistently ranked among the top engineering colleges in the United States and ranks number one as the best public school in the state for best value colleges. Mines is located in the heart of Golden, Colorado, a western suburb of Denver. The campus location offers a small-town ambiance with close proximity to all that the Denver metropolitan area has to offer with an abundance of cultural events, museums, theaters and sporting venues. An arid climate and an average 300 days of sunshine per year make the area an ideal place to live, work and play. We seek individuals who value a diverse and inclusive community – offering different perspectives, experiences, and cultures that enrich the educational and work experience.
Equal Opportunity
Colorado School of Mines is committed to equal opportunity for all persons. Mines does not discriminate on the basis of age, sex, gender (including gender identity and gender expression), ancestry, creed, marital status, race, ethnicity, religion, national origin, disability, sexual orientation, genetic information, veteran status or current military service. Further, Mines does not retaliate against community members for filing complaints regarding or implicating any of these protected statuses.
Mines’ commitment to nondiscrimination, affirmative action, equal opportunity and equal access is reflected in the administration of its policies, procedures, programs and activities and in its efforts to achieve a diverse student body and workforce.
Through its policies, procedures and resources, Mines complies with federal law, Colorado state law, administrative regulations, executive orders and other legal requirements to prevent discrimination (including harassment or retaliation) within the Mines campus community and to address potential allegations of inequity or concerns for safety.
Pay Range
$39.58 per hour
Mines takes into consideration a combination of candidate’s education, training and experience as well as the position’s scope and complexity, the discretion and latitude required in the role, work location, and external market and internal value when determining a salary level for potential new employees.
Total Rewards
Mines is proud to provide exceptional benefits that include pay, health & wellness and work/life balance offerings. Our portfolio of benefits includes medical, dental, vision, disability insurance, flexible spending accounts, life insurance, and retirement savings plans. Additionally, Mines employees are eligible for tuition benefits (for employees and dependents), generous paid holidays and leaves and discount programs. For more information, visit Mines benefits .