Salary: $32.09 Hourly
Location : Lauderhill, FL
Job Type: Full Time
Job Number: 2023-0606
Department: Administration – Code Enforcement
Opening Date: 06/06/2023
Closing Date: 6/19/2023 11:59 PM Eastern
Description
GENERAL STATEMENT OF JOB
Under the direction of the Chief of Code Enforcement, the purpose of the position is to organize, coordinate and supervise the administrative/secretarial work of the Code Department. Employees in this classification perform at line management level and are accountable for coordinating and supervising all office personnel to ensure accurate and efficient operation of all administrative activities within the department. Performs related work as directed.
Examples of Duties
ESSENTIAL FUNCTIONS
The following knowledge, skills, and abilities, as outlined herein, are intended to be representative of the type of tasks performed within this position. They are not listed in any order of importance. The omission of specific statements of the duties or functions does not exclude them from the position if the work is similar, related, or a logical assignment for this description. Other duties may be required and assigned.
Supervises, coordinates, trains, and evaluates the activities of the administrative staff to promote maximum efficiency, accuracy, and effectiveness of Division operations.
Supervises and trains routine to moderately complex administrative recording duties, e.g. recording and transcribing Code Board meetings; preparing duplicates for distribution to appropriate personnel; researching record files for requested materials.
Supervises records maintenance of individual code records with local, state, and federal agencies.
Coordinates purging and the retention of records, reports and related materials in accordance with State of Florida Public Records Law.
Screens and independently handles calls and visitors; receives inquiries, complaints, and provides information concerning the City’s and the department’s policies and procedures.
Schedules staffing, monitors activities, and enforces policies and procedures. Reviews, processes and tracks division overtime requests. Processes departmental payroll.
Screens and routes materials to appropriate staff etc., according to content of communications.
Performs various bookkeeping duties including overseeing all support services expenditures/requests; manages division purchasing and requisitions functions; assists in the management of the departmental budget.
Ensures the accuracy and timely dissemination of all Notices of Violation for the department.
Ensures information from various local, state, and national computerized criminal justice information systems is accessed and processed according to specific pre-established procedures, departmental guidelines, and regulatory requirements.
Ensures timely submission of required reports.
Reviews travel and education expenses of code personnel.
Maintains inventory of office supplies and equipment located in work area.
Maintains documentation of subordinate employee performance and prepares annual performance evaluations for assigned personnel.
Performs related duties as directed.
Minimum Training and Experience
MINIMUM QUALIFICATIONS
- Bachelor’s degree
- One (1) to two (2) years of increasingly responsible work experience in law enforcement or code enforcement records maintenance
- One (1) year of supervisory/lead experience
- Valid State of Florida driver license
If no applicants meet the minimum qualifications, an equivalent combination of education, training, experience, and preferred qualifications may be considered.
PREFERRED QUALIFICATIONS
- Expertise using Microsoft Word, Excel, Inkforce, Genero, and Clear
Marginal Functions
ADDITIONAL REQUIREMENTS / ENVIRONMENTAL FACTORS
Driving Requirements: The ability to drive and operate a personal or City vehicle intermittently throughout the work day or work week.
Physical Requirements: The ability to exert light physical effort to perform sedentary to light work, which may involve some combination of lifting, carrying, pushing, and/or pulling of objects and materials of light weight (5-10 pounds). Tasks may involve extended periods of time in a stationary position.
Motor Coordination: The ability to coordinate eyes, hands, and feet to utilize and operate office tools, equipment, and machinery; and to handle, sort, and organize documentation.
Sensory Requirements: The ability to perceive and differentiate audio and/or visual cues or signals.
Form/Spatial Aptitude: The ability to inspect items for proper length, width, and shape; and to visually read various information.
Color Discrimination: The ability to differentiate between colors or shades of color.
Communication: The ability to effectively communicate with City employees, stakeholders, and the general public verbally and/or in writing as needed to exchange information, coordinate work activities, and resolve matters.
Human Interaction: The ability to apply principles of persuasion and/or influence.
Intelligence: The ability to apply common sense understanding to perform tasks.
Functional Reasoning: The ability to apply principles of rational systems, such as motivation, incentive, and leadership; to interpret instructions furnished in written, oral diagrammatic, or schedule form; and to exercise independent judgment to adopt or modify methods and standards to meet variations in assigned objectives.
Situational Reasoning: The ability to exercise the judgment, decisiveness, and creativity required in situations involving the evaluation of information against sensory, judgmental, measurable, verifiable, or subjective criteria.
Data Conception: The ability to coordinate, manage, strategize, and or correlate data and/or information; and to exercise discretion in determining actual or probable consequences, and in identifying solutions or alternatives.
Mathematical Aptitude: The ability to add, subtract, multiply, divide, and calculate numbers, decimals, and percentages; and to interpret numerical data and graphs to create reports and/or develop forecasts.
Environmental Factors: Essential functions are performed without exposure to adverse environmental conditions (i.e. cold, heat, rain, sunlight, humidity, noise, dirt, odor, and/or fumes).
EQUAL OPPORTUNITY EMPLOYER
The City of Lauderhill, Florida, is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act (42 U.S. C. 12101 et. seq.), the City of Lauderhill will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer. The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of this job.
VETERANS’ PREFERENCE
Certain servicemembers and veterans, and the spouses and family members of such servicemembers and veterans, receive preference and priority, and that certain servicemembers may be eligible to receive waivers for postsecondary educational requirements, in the employment by the state and its political subdivisions and are encouraged to apply for the positions being filled.
You may waive a postsecondary educational requirement for a position of employment (except if the position is exempt under the statute e.g., temporary employees, members of boards and commissions, positions that require an employee to be a member of the Florida Bar), for a current member of any reserve component of the United States Armed Forces or the Florida National Guard or a veteran who has been honorably discharged if the person is otherwise qualified for the position.
APPLICANT SCREENING
Due to the volume of applications the City receives, every applicant meeting the minimum qualifications cannot be guaranteed an interview. Applicants are selected for an interview based on education and work experience most closely matching the requirements of the position and may undergo additional selection and screening processes which may include an evaluation of training and experience, and written, oral and performance-based testing.
Drug and alcohol testing is conducted based upon City policy, Federal, State and Local requirements. The City of Lauderhill is an E-Verify employer.
01
Do you possess a high school diploma or equivalent? Please note that you must attach a copy of your diploma or transcripts to your application to be considered complete.
- Yes
- No
02
Please select your highest level of education.
- High School or equivalent
- Associate’s Degree
- Bachelor’s Degree
- Master’s degree or higher
- None of the above
03
How many years of increasingly responsible work experience in law enforcement or code enforcement records maintenance do you posses?
- I have no experience in law enforcement or code enforcement records maintenance
- I have less than 1 year of experience in law enforcement or code enforcement records maintenance
- I have 1+ years of experience in law enforcement or code enforcement records maintenance
- I have 2+ years of experience in law enforcement or code enforcement records maintenance
- I have 3+ years of experience in law enforcement or code enforcement records maintenance
04
In the space below, please detail your years of experience in law enforcement or code enforcement records maintenance, including the name(s) of your employer(s), your job title(s), and your employment dates. Please note that “see application/resume” is not a valid response. If this question does not apply to you, please type “N/A.”
05
How many years of supervisory/lead experience do you have?
- I have no supervisory/lead experience
- I have 1+ years of supervisory/lead experience
- I have 2+ years of supervisory/lead experience
06
In the space below, please detail your years of supervisory/lead experience, including the name(s) of your employer(s), your job title(s), and your employment dates. Please note that “see application/resume” is not a valid response. If this question does not apply to you, please type “N/A.”
07
Do you have a valid State of Florida driver license or the ability to immediately obtain one?
- Yes, I have a valid State of Florida driver license.
- No, I do not have a valid State of Florida driver license, but I have the ability to immediately obtain one.
- No, I do not have a valid State of Florida driver license or the ability to immediately obtain one.
08
Are you a resident of the City of Lauderhill? If so, the address on your driver license or state ID must be a City of Lauderhill address.
- Yes
- No
09
From the list below, please select the programs that you are proficient in using.
- Microsoft Word
- Microsoft Excel
- Inforce
- Genero
- Clear
- None of the above
10
Are you claiming veteran’s preference? If so, please ensure that you include a DD214 and any other supporting documentation.
- Yes, I am a Disabled Veteran who served on active duty in any branch of the Armed Forces and who presently has an existing service-connected disability that is compensable under public laws administered by the Department of Veterans’ Affairs (DVA), or am receiving compensation, disability retirement benefits, or pension by reason of public laws administered by the DVA and the Department of Defense (DoD). Please upload (1) DD Form 214 and (2) documentation from DoD or DVA establishing that you have a service-connected disability.
- Yes, I am the spouse of a Veteran who has a total and permanent service-connected disability; or who is missing in action, captured in line of duty by a hostile force, or detained or interned in line of duty by a foreign government or power. Please upload (1) an Award Letter stating that the Veteran is entitled to benefits under Chapter 35 from the VA or the DoD, (2) an identification card issued by the DoD, (3) evidence of marriage to the Veteran, and (4) a statement that you are still married to the Veteran at the time of application.
- Yes, I am a Wartime Veteran, who has served at least one day during that Wartime period as defined in section 1.01(14), F.S., or who has been awarded a campaign or expeditionary medal. Active duty for training shall not be allowed for eligibility under this category. Please upload (1) DD Form 214 confirming service during Wartime period.
- Yes, I am the un-remarried widow or widower of a Veteran who died of a service-connected disability. Please upload (1) documentation from the VA indicating the Veteran’s cause of death and (2) evidence of marriage to the Veteran at the time of death.
- Yes, I am the mother, father, legal guardian, or un-remarried widow or widower of a service member who died as a result of military service under combat-related conditions as verified by the DoD. Please upload (1) documentation from the DoD showing the death of service member while on-duty status under combat-related conditions or the DVA certifying the service-connected death of the Veteran and (2) evidence of marriage or court documents establishing the Guardianship.
- Yes, I am a Veteran as defined in section 1.01(14), F.S. The term “Veteran” is defined as a person who served in the active military, naval, or air service and who was discharged or released therefrom under honorable conditions only or who later received an upgraded discharge under honorable conditions. “Active Duty for Training” does not qualify for VP. Please upload (1) DD Form 214.
- Yes, I am a current member of any reserve component of the United States Armed Forces or The Florida National Guard. Please upload (1) a signed memorandum from their military supervisor confirming their Active status in the Reserves or Guard.
- No, I am not requesting Veteran’s Preference.
Required Question