About the University of Denver
Located where the Great Plains meet the Rocky Mountains, the University of Denver embodies the spirit of exploration and discovery that defines our region and our history. DU is a private institution built on exploration through research and collaboration among educators, students, and local and global communities. With nationally recognized academic programs, a history of widespread influence, a forward-looking vision for a 21st-century education, and a deep commitment to promoting inclusion, we open a world of opportunity to students and empower them to make a difference around the world. Through learning, scholarship and practice, students gain the experience, knowledge and courage they need to tackle big challenges in the real world and guide diverse communities and organizations.
About the Graduate School of Professional Psychology
At the Graduate School of Professional Psychology, our goal is to transform the way we think about and approach mental health and wellness. We do so through groundbreaking academic programs and experiential training that aims to ensure we can better meet the needs of the communities we serve. We are dedicated to developing exceptional practitioners and scholars by offering a well-rounded approach to education. Every single one of our programs blends valuable academic offerings, intensive field-based training, cutting-edge applied research, and constructive community engagement. Our academic programs are rooted in our history of service and have developed over time to meet the growing needs of society. For more information please visit http://psychology.du.edu .
GSPP seeks to train students to provide culturally responsive services to clients and the community. GSPP is committed to building a diverse and inclusive educational environment. While more work is needed, GSPP endeavors to create an accessible, affirming, and safe climate by actively engaging in the process of systemic transformation and accountability.
Position SummaryThe GSPP Communications and Outreach Coordinator manages the day-to-day execution of tasks related to marketing, communications, and events. This position will regularly update GSPP’s external and internal communication platforms including our website, social media, email newsletters, intranet, and Microsoft Teams. In addition, the position will support events, such as faculty candidate visits to campus, receptions to celebrate student and employee milestones, and faculty and staff meetings and retreats. Event support will involve all event logistics, start to finish – from sending invitations and reserving rooms and catering to creating event collateral and coordinating AV to leading day-of event staffing and Zoom support to follow-up emails. When event management is being provided elsewhere on campus, for example for larger conferences or fundraising events, this position will serve as the liaison to ensure success.
The Communications and Outreach Coordinator plays a critical role in fostering a positive climate among an engaged community. This position reports to the Director of Communications and Outreach, but will interact and serve on teams with many members of our community, including inspiring faculty, students and personnel across campus. GSPP staff enjoy a strong sense of camaraderie among a team of professionals working toward a meaningful mission as well as tangible benefits such as a tuition waiver for coursework and a generous retirement match.
This is a benefited position expected to work approximately 28 hours per week, with a variable schedule as needed to support evening or (rare) weekend events. The position is paid hourly, so if job duties require working additional hours in a given week, that time will be compensated. This position may increase to full-time if funding becomes available. The nature of events requires on-campus work, though some remote work is possible to complete other tasks.
Essential Functions
Communications Support
- Manage daily communication tasks, including website updates and social media posts.
- Regularly update internal communication tools such as the MyDU intranet and Microsoft Teams.
- Provide customer service to faculty and staff with communication requests, including managing a departmental communication email address.
- Manage or support internal and external email newsletters.
- Provide formatting, editing, and proofreading support.
- Write copy for newsletters, announcements, speeches, etc.
- Design collateral and ensure the maintenance of GSPP’s brand identity through all activities.
- Occasionally provide on-campus support, such as hanging flyers for student engagement.
- Manage organization and retention of shared documents in online platforms in coordination with other GSPP staff and faculty.
- Manage audience lists for communication in coordination with other GSPP staff.
Outreach Support and Event Management
- Develop marketing and communication materials for promotion and follow-up of events, including event invitations.
- Draft remarks, key messages, and event briefs for DU leadership and guest speakers.
- Logistically manage GSPP’s in-person, hybrid, and virtual events. Depending on the event, this may be inclusive of event planning and content development, vendor relations and contracts, travel arrangements, run-of-show planning, on-site support, webinar creation and hosting, and post-event follow-up.
- For other events with a campus event planner, serve as the GSPP liaison to ensure success and complete tasks as needed.
- Manage GSPP’s internal event calendar, including meetings and retreats.
- Ensure that events are accessible and inclusive for diverse populations.
- Create and track event budgets and revenue expectations.
- Manage invitation lists and reporting as appropriate for successful event production and follow-up.
- Manage the purchase and storage of event-related materials and supplies.
General Operations
- Promote diversity, equity and inclusion at GSPP.
- Hire and supervise student employees to help with the tasks listed above.
- Create documentation such as checklists to improve consistency and efficiency.
- Cross-train with other staff to build organizational resilience.
- Complete special projects and other duties as assigned.
- Complete other duties as assigned.
Knowledge, Skills, and Abilities
- Knowledge of best practices regarding communication
- Knowledge of best practices regarding events
- Knowledge of virtual tools including Zoom and Microsoft Teams
- Knowledge of website and social media platforms
- Exceptional organizational, communication, and project management skills
- Exceptional skills in customer service and problem-solving skills
- Ability to promote diversity, equity, and inclusion in the workplace
- Ability to demonstrate dependability and follow-through
- Ability to take initiative and maintain a positive, professional demeanor
- Ability to display outstanding attention to detail and commitment to quality
- Ability to work independently and as part of various teams
- Ability to adapt and show flexibility when working in a transitioning environment
Required Qualifications
- 2-3 years of experience related to the essential job functions
- A high school diploma or GED or equivalent
Preferred Qualifications
- 4-6 years of experience related to the essential job functions
- Bachelor’s degree or equivalent combination of education and work experience
- Experience working with donors and/or high-profile guests
- Experience working in a University setting or similar complex organization
- Demonstrated experience promoting accessibility and inclusion
- Design experience
- Experience with software utilized by the University, including Salesforce, 25live, Drupal, and Anthology.
Working Environment
1. Standard office environment.
2. Unexpected interruptions occur often and stress level is moderate to high.
3. Noise level is quiet to moderate.
Physical Activities
1. Ability to sit in front of a computer for an extended period of time.
2. Occasionally required to move about the office/campus with the capability of transporting objects up to 20 lbs.
Work Schedule
This is a benefited position expected to work approximately 28 hours per week. Some availability is required during DU’s business hours of 8:00am – 4:30pm, with a variable schedule as needed to support evening or (rare) weekend events.
Application Deadline
For best consideration, please submit your application materials by 4:00 p.m. (MST) August 20th, 2023.
Special Instructions
Candidates must apply online through jobs.du.edu to be considered. Only applications submitted online will be accepted.
Salary Grade Number:
The salary grade for the position is 7.
Hourly Range:
The hourly range for the position is $24.00 – $26.50.
The University of Denver has provided a compensation range that represents its good faith estimate of what the University may pay for the position at the time of posting. The University may ultimately pay more or less than the posted compensation range. The salary offered to the selected candidate will be determined based on factors such as the qualifications of the selected candidate, departmental budget availability, internal salary equity considerations, and available market information, but not based on a candidate’s sex or any other protected status.
Benefits:
The University of Denver offers excellent benefits, including medical, dental, retirement, paid time off, tuition benefit and ECO pass. The University of Denver is a private institution that empowers students who want to make a difference. Learn more about the University of Denver .
Please include the following documents with your application:
1. Resume
2. Cover Letter
The University of Denver is an equal opportunity employer. The University of Denver prohibits discrimination on the basis of race, color, national origin, age (40 years and over in the employment context), religion, disability, sexual orientation, gender identity, gender expression, genetic information, marital status, veterans status, and any other class of individuals protected from discrimination under federal, state, or local law, regulation, or ordinance in any of the university’s educational programs and activities, and in the employment (including application for employment) and admissions (including application for admission) context, as required by Title IX of the Education Amendments of 1972; Title III of the Americans with Disabilities Act of 1990, as amended in 2008; Section 504 of the Rehabilitation Act of 1973; Title VI and VII of the Civil Rights Act of 1964; the Age Discrimination Act of 1975; the Age Discrimination in Employment Act of 1967; and any other federal, state, and local laws, regulations, or ordinances that prohibit discrimination, harassment, and/or retaliation. For the university’s complete Non-Discrimination Statement, please see non-discrimination-statement .
All offers of employment are contingent upon satisfactory completion of a criminal history background check.
Advertised: July 28, 2023
Applications close: