Department: CAS Business Office
Classification: Project Coordinator
Appointment Type and Duration: Regular, Ongoing
Salary: $24.83 – $38.00 per hour
FTE: 1.0
Review of Applications Begins
September 14, 2023; position open until filled
Special Instructions to Applicants
For full consideration, complete applications should include:
1. A current resume or CV;
2. A cover letter that demonstrates how your skills and abilities meet the minimum and preferred qualifications for the position, which also identifies any transferable/non-traditional skills; and
3. Names and contact information for three professional references.
Department Summary
The College of Arts and Sciences (CAS) is the hub of learning, research, and academic excellence at the University of Oregon. With nearly 50 departments and programs representing the natural sciences, social sciences, and humanities, the high quality of our programs is the main reason why the University of Oregon is one of only 65 universities in the prestigious Association of American Universities. Our faculty and advisors work directly with students to help them think analytically, question critically, and communicate clearly about how to find solutions to real-world issues in the world we live in. Our staff and managers play critical and dynamic roles in supporting and advancing the academic mission of the University and of CAS.
The mission of the CAS Business Office (CBO) is to provide consistency through centralized services, providing expertise in a wide variety of business operation areas of budget and finance, human resources, purchasing and contracting, grant administration, donor stewardship, and event services. We are committed to providing superior customer service while creating strong partnerships with our customers and campus partners. The CBO acts as a liaison to the Business Affairs Office, Purchasing and Contracting Services, University Human Resources, Payroll Administration, Budget and Resource Planning, and Sponsored Project Services.
Position Summary
Reporting to the Sr Director, CAS Business Office, the Communications Project Coordinator works collaboratively with CBO leadership and the CAS Communication team to develop and implement web communications for internal campaigns, initiatives, and programs. This position collaborates with College administrators and stakeholders on the successful delivery of assigned projects, using standardized project management methodologies, processes, and tools.
Work includes creating, editing, and disseminating online, internal written, and visual content that informs and engages the CAS community, which is a more than 1,900-person workforce of on-campus and remote employees. The Communications Project Coordinator also develops and maintains tools used as a primary source to push and receive information to and from stakeholders. This position works with CAS partners to improve processes and services for CBO programs and is a high-level, confidential assistant to the Senior Director of the CBO.
Work is largely independent with frequent direct response to senior management and executives in various parts of the university. Guidelines and procedures are set by the Senior Director, CBO, University Policy, and State and Federal regulations. This position may supervise support staff based on workload.
Minimum Requirements
Four years of experience as an executive assistant, administrative analyst, researcher or administrative officer which included administrative duties, provision of technical assistance, or operations review. Two of the required years must have included administration or oversight of an on-going project or program.
A Bachelor’s degree in Business Administration, Management, Public Administration or a closely related field may be substituted for up to two years of the required experience. There is no substitution for the two years of administrative experience.
Preference may be given to individuals with experience in a specialty area specific to the position opening
Professional Competencies
• Ability to work effectively and respectfully with faculty, staff, students, and outside professionals from a variety of diverse backgrounds in a collaborative setting.
• Ability to present information and ideas clearly and effectively in writing, verbally, and/or graphically, as appropriate.
• Possess a leadership style that reflects modern management practices and promotes diversity in the workplace.
• Ability to provide proactive project management in a fast-paced environment, including ability to effectively manage and prioritize competing demands.
• Demonstrated proficiency with computers, Microsoft Office products (primarily Excel and Word) and web development platforms (WordPress, Drupal).
• Ability and experience gathering and analyzing data and preparing analyses and reports.
• Resourceful, innovative thinking, and demonstrated ability to improve administrative processes.
Preferred Qualifications
• Knowledge of and experience with communicating UO policies and procedures in accounting practices, purchasing contracting, grant administration, and human resources.
• Experience delivering communications to a wide variety of employees in higher education, nonprofits, or similar field.
• Experience in user experience design and monitoring.
FLSA Exempt: No
All offers of employment are contingent upon successful completion of a background inquiry.
This is a classified position represented by the SEIU Local 503, Oregon Public Employees Union.
The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans, and paid time off. For more information about benefits, visit http://hr.uoregon.edu/careers/about-benefits .
The University of Oregon is an equal opportunity, affirmative action institution committed to cultural diversity and compliance with the ADA. The University encourages all qualified individuals to apply, and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please contact us at uocareers@uoregon.edu or 541-346-5112.
UO prohibits discrimination on the basis of race, color, sex, national or ethnic origin, age, religion, marital status, disability, veteran status, sexual orientation, gender identity, and gender expression in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Title IX Coordinator, Office of Civil Rights Compliance, or to the Office for Civil Rights. Contact information, related policies, and complaint procedures are listed on the statement of non-discrimination .
In compliance with federal law, the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online at https://clery.uoregon.edu/annual-campus-security-and-fire-safety-report .
Advertised: August 31, 2023 Pacific Daylight Time
Applications close: