Salary: $33.66 – $46.08 Hourly
Location : Various Metro Parks locations, WA
Job Type: Career Full-time Non Represented
Job Number: CommAccCoord23
Department: Parks and Recreation
Opening Date: 06/12/2023
Closing Date: 7/9/2023 11:59 PM Pacific
Job Description
Based on our internal equity review process, the starting salary for this position will be $33.66. The current full hourly range for this position is $33.66 – $46.08.
Work where you play!
Join our team at Metro Parks Tacoma to put your skills to use serving your community and making Tacoma a vibrant, healthy, and welcoming place to live.
Who We Are
Metro Parks Tacoma (MPT) is a CAPRA-accredited and AZA-accredited, independent park district that leads efforts to build a healthy, sustainable community. Located in Tacoma, Washington, Metro Parks’ mission is to create healthy opportunities to play, learn, and grow. The independent park district spans the city providing a wide range of life-enriching destinations and services, including 70+ parks, 80+ miles of trails, 1,000+ acres of urban forest, 66 playgrounds, four community centers, Point Defiance Zoo & Aquarium, Northwest Trek Wildlife Park, Point Defiance Park, and much more. Our work is guided by eight core values that are the foundation of our actions and goals: innovation, excellence, equity, inclusiveness, sustainability, accountability, safety, and fun.
Why You’ll Love it Here
Come work where you play! You will contribute to the overall vitality and well-being of your community when you work for Metro Parks Tacoma, and you’ll do so as part of a supportive team of committed, passionate, and mission-driven professionals. The people of Metro Parks are the key to its success, and you just might be the next great addition to our team. You’ll receive a competitive wage, along with an attractive benefits package, including medical, dental, retirement, vacation, holidays, and much more. On top of that, you’ll wake each day knowing that you’re helping make Tacoma a great place to call home.
Position Information
Under the direction of the assigned Supervisor or Manager, the Community Access Facility Coordinator will work to support the Out of School Time partnership. Tacoma Public Schools, the Metropolitan Park District, city government, and youth orientated-non-profits are collectively working together to ensure that all Tacoma children have access, exposure and opportunity for academic, social and emotional learning outside of school hours. The Out of School Time partners are committed to utilizing public spaces before, after school and during weekends to offer equitable and affordable arts, enrichment, science, nature, academic, fitness and sport programs for our Tacoma students.
This position is managed within the Office of Access and Reservations in the Whole Child- Out of School Time division at Metro Parks Tacoma. It coordinates the Whole Child reservation process and is the point of contact for the Out-of-School Time Intermediary (OSTI) to organize the partners and athletic activities that take place at the Tacoma School District (TPS) facilities and campus sites. Located on-site at TPS, this position is a hands-on position auditing and booking spaces at all facilities and campus sites. Performs related office duties, analysis of scheduling and monitoring of facility use.
CONTEXT AND MISSION: Tacoma School District serves approximately 30,000 students across the City of Tacoma spanning 69 miles and is focused around ensuring equity and access for all students.
In the performance of their respective tasks and duties all employees are expected to:
- Perform quality work within deadlines with or without direct supervision.
- Interact professionally with other employees, customers and suppliers.
- Work effectively as a team contributor on all assignments.
- Work independently while understanding the necessity for communicating and coordinating work efforts with other employees and organizations.
- Observe applicable safety requirements, use safety equipment provided, implement appropriate safety practices at all times and report immediately any unsafe working conditions or hazards.
Essential Duties
- Assist Supervisor by providing input on business plans associated with the assigned program
- Assist Supervisor by providing input on business plans associated with the assigned program.
- Schedule all activities of the assigned program, which includes planning, coordinating, administering, and evaluating programs, projects, processes, procedures, systems, standards, and/or service offerings; checks with assigned Supervisor to ensure compliance with Federal, State, and Local laws, regulations, rules and/or standards.
- Works with assigned Community Access Facilities Specialist to ensure the coordination of Field Trips for Beyond the Bell and Club B participants.
- Assess completed activities for quality control and identification of improvement opportunities; monitors and creates Facility Use dashboards; ability to use various tracking mechanisms for the Out of School Time space.
- Works with assigned Supervisor to provide data which will assist Director of Student Life and Community Recreation & Youth Services Manager in the implementation of a comprehensive Facility Use program.
- Assists assigned supervisor with budget tracking and analysis; is able to communicate budget needs and makes recommendations.
- Works with various partner agencies to ensure a smooth reservation process; is accountable to ensure consistency in process.
- Works with internal team to develop and present trainings associated with Beyond the Bell and Club B.
- Ensures clear and accurate communication with various TPS school building administrative staff, the Out of School Time Intermediary and various partner organizations regarding use of space.
- Provides direct oversight of facility scheduling software, while monitoring use of TPS facilities and community users; ensures program is up-to-date with all facility use schedules balancing : internal school, district, athletics, maintenance use; and external partner/community use and required facility use documents.
- Operates as liaison for MPT and Tacoma Public School partnerships with community agencies/groups and other school and related community organizations and events; focuses on the availability of TPS facilities, to meet community expectations and engagement.
- Under the direction of the assigned supervisor, monitors program cost accounting; monitors budget expenditures according to assigned budget; monitors progress of, and maintains documentation.
- Submits work orders when facility maintenance needs are identified at any of the scheduled TPS locations, during afterschool program time.
- Under direction of assigned supervisor, monitors reports using database software; implements process to ensure the maintenance of database records as needed.
- Ensures all organizations involved with OSTI receive facility training and manages communications to user groups should issues arise.
- Under the direction of the assigned supervisor, compiles information on participation of students.
- Determines equipment needs and monitors safety/security of facilities.
- Responds to inquiries and/or complaints from the staff and public regarding facility use.
- Maintains positive relationships with all partnership organizations and activity promotes collaboration.
OTHER JOB DUTIES
- Serves as the department liaison with Technology Services at TPS; works with various providers in support of work being performed by the OSTI; participates in interdepartmental meetings at MPT and TPS.
- Maintains and updates current knowledge and technical skills required for success in the position by participating in professional development activities as needed or as assigned.
- Performs related duties as assigned, on a temporary basis.
- Perform emergency first aid and CPR as needed and according to established guidelines.
- Perform related duties as assigned.
Minimum Qualifications
Education and Experience
- Bachelor’s degree in recreation program administration, community development, business or related field and a minimum of two years increasingly responsible recreation experience and/or experience in a field using technology. Four years of additional recreational or technology experience may substitute for college degree.
- Experience in listening to community and responding to needs accordingly desired.
Licenses/Special Requirements
- Current Washington State driver’s license.
Additional Information
ENVIRONMENT:
- Indoor and outdoor environment.
- Adverse weather conditions.
- Noise, dust, pollen and insects.
- Contact with the public.
PHYSICAL ABILITIES:
- Sight to prepare written or typed recreational and leisure program material and monitor activities.
- Hearing and speaking to conduct classes and exchange information.
- Walking over rough or uneven surfaces during field trips.
- Ability to lift at least 10 lbs to shoulder height.
- Ability to assist individuals with mobility limitations including, but not limited, in and out of vehicles and up and down stairs.
HAZARDS:
- Possible contact with dissatisfied or abusive individuals.
KNOWLEDGE, SKILLS AND ABILITIES
- Knowledge of basic accounting and internal control practices and procedures.
- Knowledge of database administration and design.
- Knowledge of building maintenance and custodial practices is preferred.
- Skill in obtaining, clarifying, and exchanging information.
- Skill in preparing written reports and recommendations.
- Skill in identifying and resolving problems efficiently.
- Skill in spreadsheet and database application.
- Strong organizational and communication skills.
- Ability to perform basic network system maintenance and troubleshooting.
- Ability to assess and evaluate situations effectively.
- Ability to exert optimal effort in successfully completing tasks.
- Ability to make accurate complex arithmetical and statistical calculations.
- Ability to organize and coordinate scheduling across school sites.
- Ability to prioritize and meet deadlines.
- Ability to work without direct supervision.
- Ability to demonstrate reasonable, regular and reliable attendance.
- Ability to establish and maintain effective working relationships with a variety of people in a multi-cultural, diverse, socio-economic setting.
- Ability to participate as a team member.
- Ability to maintain positive relationships with various external organizations, schools, community partners and internal MPT staff, continuously using excellent customer service skills.
- Ability adjust priorities independently when conflicts arise.
METRO PARKS TACOMA IS AN EQUAL OPPORTUNITY EMPLOYER.
All qualified persons will be considered for employment without regard to race, color, religion, sex, national origin, age, sexual orientation, political affiliation, disability or any other merit factor. Members of ethnic minorities, women, special disabled veterans, veterans of the Vietnam-era, recently separated veterans, and other protected veterans, persons of disability and/or persons age 40 and over are encouraged to apply.
MPT employs only U.S. citizens and lawfully authorized non-U.S. citizens. All new employees must show employment eligibility verification as required by the U.S. Citizenship and Immigration Services.
MPT is committed to providing access and reasonable accommodation in its services, programs, activities, education and employment for individuals with disabilities. To request disability accommodation in the application process, contact Human Resource at
Employment is subject to a national background check.
This position is an at-will position with no written or implied contractual agreement.
OVERVIEW (more detailed information can be found at )
Life Insurance: Provided at no cost to the employee through Unum, amount is equal to annual salary up to $200,000. Benefits will reduce at age 70.
Retirement Plan: All employees are covered under the Public Employees’ Retirement System through the Washington State Department of Retirement Services (DRS).
Medical Coverage and Dental Coverage: Metro Parks Tacoma pays 90% of the total cost of medical/dental coverage for employees and their dependents. Coverage begins the first of the month following the date of employment. Medical coverage is offered through Kaiser. Dental options include Delta Dental Service and Willamette Dental.
Health Care and Day Care Reimbursement Accounts: A benefit plan that allows you to pay for health care or dependent care expenses with “before tax” dollars.
Deferred Compensation (457 plan): Optional employee paid retirement savings plans are available through ICMA,WA State Deferred Comp Program, Empower and Mass Mutual.
Paid Holidays for career employees: New Years Day, Martin Luther King’s Birthday, President’s Day, Memorial Day, Independence Day, Juneteenth, Labor Day, Veteran’s Day, Thanksgiving Day, Day after Thanksgiving, Christmas Day, Two Floating Holidays are granted after successful completion of the 9 month probationary period
Vacation: 8 hours earned monthly.
Sick Leave: 8 hours earned monthly.
Employee Assistance Program (EAP) –SupportLinc provides emotional wellbeing and work-life balance resources to keep you at your best. Administered by CuraLinc Healthcare, the program offers guidance to help you address and resolve everyday issues at no cost to you or your family. Features include:
Kinside – A child care benefit, connecting you with open spots and discounts of up to 20 percent at top daycares, preschools, camps and after school programs.
Community Center Fitness Pass – All Metro Parks Tacoma employees get a Staff Pass to use at our community centers.The All Center Pass allows access to all four centers – Center at Norpoint, Eastside Community Center, People’s Center and STAR Center – plus three indoor pools, all semi-outdoor fitness classes, and our exciting new online virtual community center.
Did you know… Benefits at Metro Parks Tacoma include more than the great options for medical, dental and vision. There is so much more to our overall compensation package. Here are a few highlights:
- Beyond Medical, Dental and Vision: All medical plans include Naturopathy, Massage therapy and Chiropractic care (some restrictions apply). See the benefits summaries for more information.
- An Ounce of Prevention is Better Than a Pound of Cure: Stay ahead of the game by taking advantage of the quality preventative care our plans have to offer. Preventative care is covered at 100% so you are not charged the deductible or pay co-insurance for preventative care. See the benefits summaries for more information.
- Tax Free Health Accounts: MPT offers Flexible Spending Account options that allow you to set aside money on a pretax basis for out of pocket medical and/or childcare expenses. Sign up at the start of the year with open enrollment. If you have chosen the High Deductible Health Plan (HDHP), you will receive a Health Savings Account with an employer provided contribution. Check out the benefits page for more information.
- Be Ready for Retirement: Retirement plan options include the required PERS contributions AND also several Deferred Compensation Plan (457 plan) Options. Retirement savings can help you set yourself up for success now (lowering your federal income tax threshold through savings on a pre-tax basis) and later. Check out the benefits page for more information.
- Everyone Needs a Helping Hand: Employee Assistance Program – this program offers confidential, professional AND FREE 24/7 resources to all Metro Parks Tacoma employees. The program offers resources for things like: counseling, legal and financial services, ID theft victim resources, Daily living information, elder and child care, stress reduction tools, website access, newsletters, webinars and more.
- Preparing for the Unexpected: Life Insurance & Accidental Death/Dismemberment Insurance is paid for by MPT and at no cost career employees . The amount is equal to your annual salary up to $200k. Check out the benefits page for more information.
- Getting Fit: Fitness Center Pass – ALL MPT employees are eligible to use our fitness facilities and even participate in many class at various community centers for FREE!
- Checking Out All That MPT Offers the Community: We are bringing back the Familiarization Pass in 2022 – Employees are provided an annual familiarization pass that becomes their passport to explore a variety of opportunities available throughout the District. More information to come!
- Supporting Work/Life Balance: Alternative Work Arrangements – Some positions have the option to remote work upon meeting requirements. This is a great benefit as it allows MPT to reduce our carbon footprint and employees to achieve better work/life balance.
- Taking a Break: All MPT employees receive sick leave and career employees receive excellent Sick, Vacation and Holiday leave packages.
- Making a Difference: There are multiple ways to make a difference beyond the work you do. MPT employees can contribute to the Legacy Campaign through payroll deduction (or one time payment). You can also participate in a Day of Service with permission from your supervisor, be a member of the dragon boat team, donate blood at one of our member blood drives, or volunteer with our partner organizations.
- Family Support: Kinside helps you find the childcare you need to make work, work. Browse Kinside’s nationwide network for up-to-date openings at daycares, preschools, camps and after school programs you’ll love.
Note: THIS BENEFIT OVERVIEW IS FOR INFORMATION ONLY AND DOES NOT CONSTITUTE AN EXPRESSED OR IMPLIED CONTRACT. ANY PROVISION CONTAINED HEREIN MAY BE MODIFIED AND/OR REVOKED WITHOUT NOTICE.
01
Do you meet the minimum requirements for this position: Bachelor’s degree in recreation program administration, community development, business or related field and a minimum of two years increasingly responsible recreation experience and/or experience in a field using technology. Four years of additional recreational or technology experience may substitute for college degree.
- Yes
- No
02
Please explain, in detail, your specific experience and skill sets as it relates to the job description.
Required Question