Work for Indiana
Grow your career with the State of Indiana! With more than 50 executive branch agencies, the State of Indiana is a diverse workforce offering employees stimulating and challenging projects across a broad scope of career opportunities. As a State of Indiana employee, you impact the well-being of Indiana’s communities every day.
At the State of Indiana, we don’t just talk about diversity and inclusion – Our goal is to create a welcoming, accessible, and equitable workplace, with a workforce that is representative of the State of Indiana population. As a proud equal opportunity employer, reasonable accommodations may be available to enable individuals with disabilities to complete the application and interview process, as well as perform the essential functions of a role.
Next Level benefits at the State of Indiana are here! Be sure to review our expanded benefit package offerings below.
About the Indiana Housing and Community Development Authority:
The Indiana Housing and Community Development Authority (IHCDA) is a quasi-agency of the State of Indiana and is committed to serving the entire spectrum of housing, from homelessness to homeownership. Our charge is to provide housing opportunities, promote self-sufficiency and strengthen communities, in order to build an Indiana with a sustainable quality of life for all Hoosiers in the community of their choice. To learn more about IHCDA visit us at www.in.gov/ihcda.
Salary Statement:
The salary for this position traditionally starts at $47,320 but may be commensurate with education or work experience.
Role Overview:
This position will work closely with the CSBG Manager to oversee Indiana’s CSBG program. The Community Programs Monitor – CSBG contributes to fulfilling the IHCDA mission and meeting strategic and annual IHCDA operational and program goals by ensuring timely completion of all CSBG monitoring activities and working with the CSBG Manager to ensure all Federal and State CSBG mandates are met for subgrantees and for IHCDA as the lead CSBG agency in Indiana.
A Day in the Life:
The essential functions of this role are as follows:
- Program Strategy (in partnership with CSBG Manager)
- Understand and apply program rules and policies.
- Understand and apply relevant legislation and guidance.
- Assist in the preparation of state plans and program manuals/documents.
- Think critically and serve as a ‘sounding board’ for manager/team ideas.
- Program Monitoring
- Conduct subgrantee program monitoring process including writing and distributing monitoring notices.
- Conduct subgrantee onsite visits and desktop reviews.
- Ensure timely reporting and responses, tracking, and follow-up correspondence.
- Work with the manager and CSBG Fiscal Monitor/Analyst to identify the need for and determine content of corrective action plans for subgrantees.
- Ensure Federal and State regulatory requirements are being consistently and effectively monitored in the CSBG program.
- Create and update tools for monitoring and compliance.
- Track and organize/archive subgrantee-submitted documents.
- Review, pull data/information from, and analyze subgrantee-submitted documents.
- Assist in completing each subgrantee’s annual risk assessment.
- Subgrantee Training
- Provide training and technical assistance to subgrantees regarding regulations, policies, and laws related to the administration of the program.
- Provide training, direction and clarification on monitoring standards that are commonly unmet or misunderstood.
- Assist with planning and coordinating training events.
- Assist in drafting subgrantee information/data collection tools.
- Analyze monitoring results from monitoring reports and identify trends in findings and concerns that will assist in training and technical assistance.
- Reporting/Benchmarking
- Report monitoring findings clearly and in a timely manner to subgrantees.
- Update and analyze data regarding subgrantee compliance with regulatory requirements.
- Prepare and review data for mandatory federal/state reports.
- Pull data/reports as requested for IHCDA staff and/or stakeholders.
- Coordinate document requests from federal funders, internal audit, legislators, etc.
- Client & Subgrantee Customer Service
- Independently respond to and log (as needed) subgrantee communications.
- Coordinate with Manager and other IHCDA departments as needed to respond to subgrantee questions.
- Elevate issues to Manager and Director as needed.
- General
- Create and update SOPs for your job duties.
- Attend and participate in departmental meetings.
- Seek out professional development, including Certified Community Action Professional (CCAP), to keep up with the field of interest of your program.
The job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time with or without notice.
What You’ll Need for Success:
You must meet the following requirements to be considered for employment:
- At least 2 years of work experience required.
- Experience working with non-profit, social service, and/or community action programs preferred.
- Bachelor’s degree required, Master’s degree preferred.
- A valid Indiana Driver’s License is required.
- Interpersonal Communication
- Highly collaborative and firm-but-friendly communication style.
- Works well with a variety of individuals.
- Demonstrates a high level of customer service orientation, e.g., utilize active listening, have situational awareness, handle concerns/complaints with appreciation and discretion (verbally and written), and provide appropriate solutions and alternatives within regulatory parameters.
- Able to maintain confidentiality of client and agency information.
- Results Oriented
- Performs responsibilities efficiently and effectively.
- Able to prioritize and organize to meet deadlines and adhere to task and project timelines.
- Strong attention to detail and follow-through.
- Proactive in anticipating and alerting others to problems with projects or processes.
- Entrepreneurial Mindset
- Able to learn quickly and apply new knowledge to existing frameworks.
- Demonstrates a high level of problem-solving ability; thinks logically and analytically.
- Utilize high skill levels in organization, responsibility, accountability, and critical decision-making to assist each subgrantee in successfully administrating its programs.
- Practices continuous improvement in all work activities.
- Excels at juggling multiple requests under time and resource pressures, while remaining flexible to changing assignments and agency priorities.
- Skill/Ability
- Demonstrates proficient writing and editing skills.
- Demonstrates business-related computer skills including Microsoft Word, PowerPoint, Excel, Teams, Outlook, and Internet usage (e-mail).
Benefits of Employment with the State of Indiana:
The State of Indiana offers a comprehensive benefit package for full-time employees which includes:
- Three (3) medical plan options (including RX coverage) as well as vision and dental plans
- Wellness Rewards Program: Complete wellness activities to earn gift card rewards
- Health savings account, which includes bi-weekly state contribution
- Flexible work scheduling options, including the potential for hybrid remote work for employees whose work may be performed outside state facilities
- Deferred compensation 457B account (similar to 401k plan) with employer match
- Two (2) fully-funded pension plan options
- A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to:
- 150 hours of paid new parent leave
- Up to 15 hours of paid community service leave
- Combined 180 hours of paid vacation, personal, and sick leave time off
- 12 paid holidays, 14 on election years
- Education Reimbursement Program
- Group life insurance
- Referral Bonus program
- Employee assistance program that allows for covered behavioral health visits
- Qualified employer for the Public Service Loan Forgiveness Program
- Free Parking for most positions
- Free LinkedIn Learning access
Equal Employment Opportunity:
The State of Indiana is an Equal Opportunity Employer and is committed to recruit, select, develop, and promote employees based on individual ability and job performance. Our policy is to provide equal employment opportunity to all people in all aspects of employer-employee relations without discrimination because of race, color, creed, religion, sex, national origin, ancestry, age, sexual orientation, gender identity, physical or mental disability, or veteran status. We will comply with the spirit as well as the letter of all applicable state and federal laws.
If you are a qualified individual with a disability and require reasonable accommodation in completing this application, you can request assistance by contacting the Indiana State Personnel Department at [email protected].
The State of Indiana has established a culture that welcomes equity, inclusion, and opportunity for all employees and applicants. We encourage you to apply if you feel you have the transferrable skills to be successful in this position and we look forward to reviewing your application.
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