Job Type
Full-time
Description
Type: Regular Full-Time
Status: Non-exempt
Hourly rate: $31.25 per hour (Salary is negotiable.)
Location: Remote/Hybrid (remote with the possibility of being on-site)
This position is currently remote with the possible option of returning to a hybrid/on-site model in the future. Candidate must reside or be willing to relocate to San Diego County, California.
RESPONSIBILITIES:
Under the direct supervision of the Contract Analyst Manager and Contract and Data Management Director, the Contract and Data Analyst is responsible for providing a critical service, which ensures that the community receives quality care and support from SBCS. Duties will include contract compliance, contract reporting/data quality, and alignment with the agency goals, objectives, and mission. The Contract and Data Analyst is responsible for working with the Contract and Data Management team and Program team to fulfill the execution and reporting of contract goals and objectives.
The Contract and Data Analyst is responsible for agency contract compliance and contract reporting. This includes, but is not limited to troubleshooting reporting issues, working with data to complete reporting requirements, maintaining policies and procedures, developing reporting guides, creating and tracking of contracts, subcontracts, MOU’s, BA’s, etc.
DUTIES:
Contract Compliance –
- Create, update, and maintain contract reporting policies and procedures.
- Assist and support Departments with contract and subcontract management, including amendments and renewals.
- Research regulations to guarantee contracts are updated and in compliance with law.
- Coordinate efforts to ensure contracts, contract amendments, other agreements and documents are in compliance with legal, policies and procedures.
- Maintain current knowledge of applicable federal, state and local authority as well as best practices in order to uphold compliance.
- Read, analyze and interpret grants, contracts and technical procedures and governmental regulations, as necessary.
- Advise and interpret contract requirements, obligations, and risks.
- Draft and edit contracts, subcontracts, and MOUs, maintaining general familiarity with HIPPA, City, County, and federal grant regulations, as well as private sponsor and foundation requirements.
- Review insurance submittals/requirements.
- Collaborate with subrecipients and program partners to ensure contract compliance.
- Assist with monitoring compliance with policies and procedures via desk reviews and site visits.
- Responsible for contract archiving, including file storage, distribution, reporting, and retrieval.
Contract and Data Reporting –
- Support SBCS Program Directors in maintaining program outcomes data, working together to ensure accurate and clean data, meeting reporting deadlines, and adhering to contract requirement.
- Utilize various databases including Efforts to Outcomes (ETO), CMEDS, HMIS/Clarity, etc. to complete required contract reports.
- Provide ongoing data and invoice monitoring of assigned contracts.
- Prepare and review required reports, statistics, and/or invoices for funding sources.
- Monitor timelines and quality of report submissions.
- Ensure that reports are submitted by funder assigned deadlines.
- Collaborate with data team to create/optimize data reports.
SBCS Alignment-
- Adhere to and uphold the rigorous standards of SBCS as mandated by its mission purpose, guiding principles and standards of quality.
- Participate in and carry out SBCS plans/vision.
- Complete agency-wide annual training requirements.
Other –
- Support Grant Writer Team by fulfilling data/report requests.
- Attend and participate in required meetings and/or conferences.
- Ability to manage multiple projects in a fast-paced team environment.
- Ensure all timelines and deadlines are met.
- Other duties as assigned.
QUALIFICATIONS:
- Ability to work independently and unsupervised.
- Proactive in communicating identifying obstacle and challenges to supervisor.
- Responsible and accountable for own actions.
- Candidate must work according to the procedures, rules and regulations with the ability to recognize recurring issues, and analyze their causes.
- Ability to maintain a clear and focused outlook under pressure.
- Analyze and prioritize tasks under pressure.
- Ability to manage multiple competing tasks and deadlines for a caseload of 15-20 contracts.
- Affinity for problem-solving and critical thinking.
- Detailed-oriented and focused.
- Willingness to take on new challenges and develop new skills.
- Flexible and able to quickly pivot in a changing environment.
- Ability to identify and adjust policies and processes, as needed.
Requirements
- Bachelor’s degree required
- Two + years of experience with contracts, information management, and/or grant management.
- Intermediate or advanced knowledge in Microsoft Excel, Access, Word, PowerPoint and Outlook.
- Must have word processing skills, including the ability to format and organize.
- Excellent verbal and written communication skills.
- Strong administrative and organizational skills.
- Experience with virtual meeting software is preferred.
- Candidate may be required to have reliable transportation; therefore the candidate must successfully complete a motor vehicle history check. Candidate must also possess and maintain a current valid California driver’s license and valid auto insurance policy.
- Prior experience with Targeted Case Management (TCM) and Medical Administrative Activities (MAA) preferred, but not required.
PHYSICAL DEMANDS:
- Stand: Remaining on one’s feet in an upright position.
- Walking: Moving about on foot.
- Lifting: Raising or lowering an object from one level to another (includes upward pulling) 25-50 lbs.
- Carrying: Transporting an object, usually holding it in the hands or arms, or on the shoulder
- Pushing: Exerting force upon an object so that the object moves away from the force.
- Pulling: Exerting force upon an object so that the object moves toward the force (includes jerking)
- Climbing: Ascending or descending stairs, using feet and legs or hands and arms. Body agility is emphasized
- Balancing: Maintaining body equilibrium to prevent falling when walking, standing, crouching.
- Stooping: Bending body downward and forward by bending spine at the waist, requiring full use of the lower extremities and back muscles.
- Handling: Seizing, holding, grasping, turning, or otherwise working with hand or hands. Fingers are involved only to the extent that they are an extension of the hand.
- Finger Movement: Picking, pinching, or otherwise working primarily with fingers rather than with the whole hand or arm as in handling
- Talking: Expressing or exchanging ideas by means of the spoken word. Talking is important for those activities in which workers must impart oral information to clients or to the public, and in those activities in which they must convey detailed or important spoken instructions to other workers accurately, loudly, or quickly.
The statements contained herein describe the scope of the responsibility and essential functions of this position, but should not be considered to be an all-inclusive listing of work requirements. Individuals may perform other duties as assigned. Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time unless restricted by a negotiated contract.
At-Will Employment Status
Please note that all employment with SBCS Corporation (SBCS) is at-will, which means your employment may be terminated at any time by you or SBCS, without cause or advance notice. The terms and conditions of any employment may also be modified.
Equal Employment Opportunity
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law. Equal Opportunity Employer/Program – Auxiliary aids and services are available upon request to individuals with disabilities.