Salary : $59,065.96 – $94,270.74 Annually
Location : Fort Lauderdale, FL
Job Type: Full-Time
Job Number: 1410996
Department: Cultural Div Public Art/Design
Opening Date: 09/18/2023
Closing Date: 10/9/2023 5:00 PM Eastern
Veterans’ Preference Notice: Under Section 295.07, Florida Statutes, certain servicemembers and veterans, and the spouses and family members of such servicemembers and veterans, receive preference and priority, and certain servicemembers may be eligible to receive waivers for postsecondary educational requirements, in employment with Broward County and are encouraged to apply for the positions being filled.
REQUIREMENTS AND PREFERENCES
The Broward County Board of County Commissioners is seeking qualified candidates for Contract/Grant Administrator (Public Arts).
The Broward County Cultural Division is the government agency responsible for cultivating a rich arts and cultural environment throughout the County. The agency is dedicated to the growth and development of the County’s arts and cultural infrastructure through public art, community engagement, grants, and marketing. The Cultural Division enhances quality of life and economic vitality and plays a significant role in supporting the region’s highest-profile venues and events. The Cultural Division hosts IGNITE Broward, South Florida’s most innovative, large scale immersive projection mapping and interactive light sculpture events.
Working as part of the Cultural Division team, the Public Art Contract/Grant Administrator /Project Manager plays a key role in developing each public art project and guiding the artist through the process. This position simultaneously manages approximately twelve public art, conservation, collection management, and other assigned projects at various stages of development. This individual will have excellent organizational, verbal, numerical, and written communication skills. General direction is provided by the Public Art Administrator who evaluates performance upon results achieved.
Minimum Education and Experience Requirements
Requires a Bachelor’s degree from an accredited college or university with major coursework in public or business administration or closely related field.
(One year of relevant experience may be substituted for each year of required education.)
Requires two (2) years in procuring, managing and/or monitoring contracts, grants and/or leases or closely related experience.
Special Certifications and Licenses
Depending upon area of assignment, incumbents may be required to possess a valid Florida driver’s license.
Preferences
-Master’s Degree from an accredited college or university with major coursework in art or a related field
-1+ year experience with planning public art events, community outreach
-2 + years experience with government procurement and purchasing processes
DUTIES AND RESPONSIBILITIES
The functions listed below are those that represent the majority of the time spent working in this class. Management may assign additional functions related to the type of work of the job as necessary.
Maintains an assignment of contracts for administration, monitoring and/or evaluation activities.
May conduct agency site visits to determine contractual compliance and efficacy of contracted programs in performing required activities and achieving outcomes.
Generates detailed contract related reports based on site visits and/or desk audits of the programs using computer software applications.
Maintains contract related data in hard copy and electronic formats.
Initiates and/or coordinates and manages all activities of a contract, grant and/or lease project which has operational responsibility of limited scope, a small-sized budget, and which may provide a supplemental county service.
Assumes project responsibility for administering, monitoring and/or evaluating the activities and operations of a contract, grant and/or lease project.
Assists in the development of projects, programs, contracts, and grants and in the development of monitoring and/or evaluation policies, procedures and schedules; may assist in developing procurement or solicitation documents as well as in the review of solicitation or procurement responses.
Assists in researching and writing new grants.
Performs analysis of grants, contracts, and/or leases; prepares statistical reports, project reports, monitoring/ evaluation reports and related data using computer software applications.
Monitors/evaluates grants, contracts and/or leases.
Provides staff assistance to an administrative superior, division or department head in specially assigned areas of operation; assists and advises on matters pertaining to contract, grant and/or lease project assigned.
Facilitates the accomplishment of work through providing, obtaining and coordinating a variety of services.
Provides administrative liaison among various county operational and administrative functions related to an assigned contract grant and/or lease; interprets and explains policy regulations and operating procedures.
Performs related work as assigned.
WORK ENVIRONMENT
Physical Demands
Physical demands refer to the requirements for physical exertion and coordination of limb and body movement.
Performs sedentary work that involves walking or standing some of the time and involves exerting up to 10 pounds of force on a regular and recurring basis or sustained keyboard operations.
Unavoidable Hazards (Work Environment)
Unavoidable hazards refer to the job conditions that may lead to injury or health hazards even though precautions have been taken.
None.
SPECIAL INFORMATION
County Core Competencies
All Broward County employees strive to demonstrate the County’s four core behavioral competencies.
- Collaborates: Building partnerships and working collaboratively with others to meet shared objectives.
- Customer focus: Building strong customer relationships and delivering customer-centric solutions.
- Instills trust: Gaining the confidence and trust of others through honesty, integrity, and authenticity.
- Values differences: Recognizing the value that different perspectives and cultures bring to an organization.
Americans with Disabilities Act (ADA) Compliance
Broward County is an Equal Opportunity Employer. The ADA requires Broward County to provide reasonable accommodations to qualified persons with disabilities. Prospective and current employees are encouraged to discuss ADA accommodations with the Professional Standards/Human Rights Section.
Emergency Management Responsibilities
Note: During emergency conditions, all County employees are automatically considered emergency service workers. County employees are subject to being called to work in the event of a disaster, such as a hurricane, or other emergency situation and are expected to perform emergency service duties, as assigned.
County-wide Employee Responsibilities
All Broward County employees must serve the public and fellow employees with honesty and integrity in full accord with the letter and spirit of Broward County’s Employee Code of Ethics, gift, and conflict of interest policies.
All Broward County employees must establish and maintain effective working relationships with the general public, co-workers, elected and appointed officials and members of diverse cultural and linguistic backgrounds, regardless of race, color, religion, sex, national origin, age, disability, marital status, political affiliation, familial status, sexual orientation, pregnancy, or gender identity and expression.
Broward is a dynamic county that offers an exciting, stable career with incredible employee benefits such as 11 annual holidays, accrued annual/vacation and sick leave, FRS retirement, $50,000 of free life insurance, training and development, and participation eligibility in a deferred compensation (457) plan with a match up to $2,000. In addition, Broward County offers 2 health plans, a High Deductible Health Plan (HDHP) with a County-funded Health Savings Account (HSA), and a Consumer Driven Health plan (CDH), Dental insurance, Vision insurance and Section 125 Flexible spending accounts for Medical Expenses and Dependent Care. Part-time 20+ benefit eligible employees receive the benefits described above at a reduced amount.
01
What is the highest level of education you have obtained with major coursework in art history, arts management, art, architecture, design, or a closely related field?
- Associates Degree
- Bachelor’s Degree
- Master’s degree
- Doctorate Degree
- No Degree
02
How many years of experience do you have with the art selection process and monitoring contracts, or closely related experience?
- less than 2 years
- 2-3 years
- 4-5 years
- 6 or more years
03
Briefly describe your experience with the writing of Call to Artists, and the selection of artists for public art commissions in a government or private context.
04
Briefly describe your experience reviewing artist’s submission materials, including detailed budgets, designs, construction/artists materials and methods, and construction or shop drawings?
05
Briefly describe your experience drafting and negotiating contracts, reviewing and monitoring government and/or private contracts, and assisting artists with installation coordination.
06
What processes and/or software programs would you use to track projects and activities assigned to you (i.e. expiration dates, insurance certificates, milestone completion, deliverable due dates, and reporting requirements)?
07
This position requires multi-tasking and determining priorities to meet deadlines. Please provide an example in your present job demonstrating the skills you possess and how you would be successful in this area.
08
Briefly describe your experience with preparing and delivering visual presentations to selection panels and community members. Note use of PowerPoint, Microsoft Teams, or other presentation or video conference software.
Required Question