*ONLY PERMANENT EMPLOYEES IN THE TITLE OR THOSE THAT ARE REACHABLE ON THE CIVIL SERVICES LIST ARE ELIGIBLE TO APPLY. *
The Office of Procurement, headed by the Agency Chief Contracting Officer (ACCO), is responsible for purchasing necessary goods and services needed to protect the City’s children and families. The Office of Procurement also assists ACS program areas with the preparation of specifications or scopes of services needed in order to issue Invitation to Bid or Request for Proposals (RFP), and with the help of the ACS program areas, verifies the responsibility of the vendors to provide the proposed services. In addition, the Office of Procurement registers contract awards with the New York City Comptroller’s Office.
Under the direct supervision of the Deputy ACCO for Administrative Contracts, the selected candidate will manage all aspects of ACS’ procurement process for non-human service contracts governed by the City Procurement Policy Board (PPB) rules. Specifically, the selected candidate will be responsible for managing all aspects of the solicitation for services for a significant portfolio of contracts from advertisement to contract registration.
Responsibilities include but are not limited to:
• Prepare and modify routine procurement documentation, determining vendor responsibility by vetting proposed contractors through research and document review to ensure that they have demonstrated the business integrity to justify award of a contract
• Coordinate and process bid openings, pre-award, award, and contract execution, registration, and hand over to program units
• Process tasks in the City’s PASSPort system, Financial Management System (FMS), the City Comptroller’s Office, and other database systems necessary to the contracting process
• Participate in meetings and telephone discussions with vendors in order to coordinate receipt of paperwork necessary for progressing procurement awards
• Request and monitor approval of procurement actions internally and from other oversight agencies, including the Mayor’s Office of Contract Services, Department of Investigation, Department of Finance, and the Department of Small Business Services
Minimum Qual Requirements
1. A baccalaureate degree from an accredited college and four years of full-time satisfactory professional experience in purchasing, procurement, contract administration or a related field, at least eighteen months of which must have been in an administrative, managerial or executive capacity or supervising professional personnel performing duties in one or more of the above fields; or
2. A combination of education and/or experience equivalent to “1” above. However, all candidates must have the eighteen months of administrative, managerial, executive or supervisory experience described in “1” above.
Possession of an acceptable professional procurement certification may be substituted for up to one year of the experience described in “1” above. However, all candidates must have the eighteen months of administrative, managerial, executive or supervisory experience described in””1″ above.
Preferred Skills
Preferred candidate should possess previous procurement experience; PASSPort experience; FMS experience, familiarity with the City’s Minority and Women Owned Business Enterprise (M/WBE) Program along with the ability to multi-task in a fast-paced environment. In addition, the ideal candidate should be computer literate with working skills in Microsoft Office tools such as Microsoft Outlook, Word, Excel and PowerPoint. The candidate should exhibit excellent analytical, communication and interpersonal skills, and should be detail-oriented, service-oriented, as well as a team player.
Additional Information
THE SELECTED CANDIDATE WILL BE OFFERED A SALARY BETWEEN $65,232 – $69,012.
Special Note:
CANDIDATES WHO ARE PERMANENT IN COMPARABLE CIVIL SERVICE TITLES PERFORMING SMILIAR DUTIES/RESPONSIBILITES ARE ENCOURAGED TO APPLY. PLEASE INCLUDE YOUR EMPLOYEE IDENTIFICATION NUMBER (EIN) WHEN APPLYING AND INDICATE YOUR CIVIL SERVICE TITLE ON YOUR RESUME.
The following titles can be used for this position: Administrative Procurement Analyst, Associate Staff Analyst, Staff Analyst.
Section 424-A of the New York Social Services Law requires an authorized agency to inquire whether a
candidate for employment with child-caring responsibilities has been the subject of a child abuse and
maltreatment report.
To Apply
APPLICATIONS MUST BE SUBMITTED ELECTRONICALLY USING ONE OF THE OPTIONS BELOW:
For current city employees, go to Employee Self Service (ESS), Recruiting Activities, Careers and search for Job ID# 590146.
For all other applicants go to www.nyc.gov/careers and search for Job ID# 590146. Click on the “Apply” button.
If you do not have access to a computer, most public libraries have computers available for use.
Only candidates selected for an interview will be contacted.
55-a Program
This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.
Public Svc Loan Forgiveness
As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at StudentAid.gov/PSLF .
Residency Requirement
New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.
POSTING DATE
07/18/2023
POST UNTIL
08/17/2023
The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual’s sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.