Salary: $69,877.00 – $107,081.00 Annually
Location : Portland 97218, OR
Job Type: Full-Time Administrative
Job Number: 01751
Division: Finance, Tech & Analytics
Department: Controller
Opening Date: 08/21/2023
Closing Date: 9/11/2023 11:59 PM Pacific
FLSA: Exempt
General Information
At the Port of Portland, we use everything we have – our three airports, four marine terminals, five business parks, and all the resources, expertise, and experience behind them – to move with purpose, connecting people with powerful opportunities and creating value for our region. We know that every person we hire, business we work with, contract we sign and decision we make is a chance to make someone’s life better. Our employees are the power behind the Port, working together to have a positive impact and ensure every person who crosses our path feels valued, included and respected!
The successful candidate will be responsible for the review and administration of financial terms in complex revenue generating contracts in accordance with agreed upon contract language, ordinance, or tariff. This person will also review established practices and procedures in search of improvements, efficiencies, and cross department alignment.
Summary of Essential Responsibilities
- Invoicing/Rate Adjustments/Collections
- Generate timely and accurate monthly billing in J.D. Edwards (JDE) in accordance with individual lease language, ordinance, or tariff for the organization’s operating departments (Aviation, Marine & Industrial Development, and Navigation).
- Calculate lease rate adjustment and ensures that they are handled in accordance with specific lease language (CPI’s, FMV’s, MAG’s, etc.).
- Utilize Port’s existing collections tools (i.e., statements, delinquency letters, delinquency invoices, property manager notification and involvement, default letters, etc.) Follow up with customers on collection issues.
- Update and maintain web-based JDE database (Property Management, Accounts Receivable, and Sales Order modules).
- Provide stakeholder review of revenue generating contracts from finance perspective.
- Ensure lessee complies with all monthly and annual reporting financial requirements.
- Design and update reports with revenue generating contract information to management.
- Collect and maintain customer security deposits (cash, bonds, letters of credit) in accordance with individual lease language.
- Calculate deposit adjustments as appropriate.
Minimum Requirements/Skills and Abilities
- Bachelor’s degree in business, public administration, or related field.
- Minimum two (2) years’ related experience in contract administration. Or, the equivalent combination of education and/ or relevant experience.
- Working knowledge of is preferred:
- Property management principles
- Accounting principles
- Systems and process flow
- JDE-Property Management, Sales Order and Accounts Receivable modules
- Financial and spreadsheet software
- Proficient in Microsoft Office Suite
Demonstrated skills:
- Good critical thinking/analytical skills.
- Independent, detail-oriented, focused individual.
- Excellent organization skills and ability to prioritize and multi-task.
- Effective oral and written communication skills.
- Ability to work effectively and respectfully with internal and external customers.
- Promotes safety as a guiding principle and a regular practice in accomplishing work; focuses on safety improvements and complies with safety and health policies and procedures.
- Proven team player that shows utmost respect for others.
Ability to:
- Learn and apply financial contract language in complex revenue generating agreements.
- Review financial contract language in complex revenue generating agreements and provide feedback to contract maker in a cooperative manner.
- Learn and apply existing processes and procedures with a focus on continually improving processes to gain efficiencies.
- Learn and apply Port’s financial structure and policies (i.e. funds, business units, chart of accounts, etc.).
- Work with ambiguity in a continuously changing environment.
- Maintain confidentiality.
- Demonstrate commitment to valuing differences among individuals and passion for being inclusive.
Additional Information
- Safety: The Port promotes safety as a guiding principle and practice in accomplishing work by complying with safety and health policies and procedures and consistently seeking improvements that support operational excellence.
- Diversity and Inclusion: At the Port, we don’t just accept difference; we value and support it to create a culture of inclusiveness and fun. We are proud to be an Equal Opportunity Employer.
- EEO/Affirmative Action Policy Statement: The Port of Portland is dedicated to maintaining and improving a work environment, which extends equal opportunity to all individuals, regardless of their race, color, sex, age, religion, national origin, marital status, veteran status, disability or sexual orientation. Employment decisions shall be made in such a manner as to further the principle of equal employment opportunity and to comply with state, federal and local laws. We affirm through this policy statement our continuing commitment to the principles of nondiscrimination and affirmative action.
- Veterans Preference: Under Oregon law, qualified veterans may be eligible for veterans preference when applying for Port of Portland positions. If you are a veteran and would like to be considered for a veterans preference for this job, please provide the qualifying documents as instructed during the application process.
- Background Checks and Drug Testing: The Port of Portland will conduct background checks and/or drug tests for positions where such tests are required by regulation and for other safety-sensitive positions.
- ADA Accommodation: Accommodations will be considered for applicants or candidates with a qualifying disability that prevents them from participating in this process. Accommodations will be made where the Port can reasonably do so without imposing an undue hardship on the business or compromising the integrity of the recruitment process. An applicant with any disability who believes that they need an accommodation should contact Human Resources at 503.415.6000
At the Port of Portland, we strive to offer a holistic and comprehensive benefits package for employees and their families. We care about your health by offering highly-subsidized healthcare plans that include alternative care. We look out for you and for family by paying for life and accidental death & dismemberment (AD&D) insurance, short-term and long-term disability coverage. We participate in the Oregon Public Employees Retirement System (PERS) retirement program. We provide access to additional coverage and benefits including pre-tax spending accounts, voluntary term life insurance, a deferred compensation plan, and critical illness and accident insurance policies.
We go above and beyond by offering an award-winning wellness program for all employees to engage in. Employees can tend to their physical and mental health, earn rewards, and create community. Our employee assistance program supports the Port’s commitment to emotional and mental well-being by providing mental health services, discounts on local gyms, and pet insurance for companions.
Our commitment to work-life balance ensures you have time to spend with loved ones and do the things you enjoy. We offer generous vacation time that accrues with length of service, sick leave that never expires and can be used for dependent care, health maintenance and mental health, and 8 weeks of paid parental leave – all in addition to 10 paid holidays. As an added bonus – because we know employees use their time off differently – once a year we give employees the opportunity to convert sick leave to personal leave, and to convert vacation leave to either cash, a retirement plan contribution, or a contribution to a Health Savings Account.
Please note: Some benefits vary by job type/group, so please be sure to review your comprehensive benefit guide and/or collective bargaining agreement upon hire to confirm what is available to you.
01
Please give how many years of relevant work experience you have in contract administration; and briefly describe your experience.
02
Do you have knowledge of accounting principles?
- Yes
- No, but eager to learn
- Somewhat
Required Question