Overview & Responsibilities
This position is responsible for overseeing, supporting, and assisting Event Managers and Executive Director of Operations on event prep, execution and post administrative activities for both internal and external events.
Candidate must be very organized and be able to manage logistics of multiple events and details simultaneously.
Responsibilities to include, but not limited to:
- Team player with high level of dedication.
- Answer Event Manager’s calls as needed or requested.
- Maintain a working relationship with all vendors, especially from preferred list!
- Understanding & anticipating the complex needs of different events and diverse clients/markets.
- Ability to plan all event aspects, such as checking availability & securing venue, acquire quotes from florists, entertainment brokers, rental furniture, games/activities, etc.
- Completes requests for setup and rental orders as needed.
- Administers Pull Sheets.
- Ensures labor is assigned to the appropriate project numbers.
- Maintains Master Calendar and Event Manager Calendar.
- Liaises with sales staff, accounting, finance and other departments as necessary.
- Manage guest list and generates Gate Passes for site tours and day of event.
- Strong knowledge of venues and vendor offerings to promote with client while on site tour.
- Attentive to the value of staying under budget while planning event specifications.
- Assisting with overseeing events on the day of, including problem-solving, welcoming guests, directing event set-up, communicating with staff, and, organizing vendors.
- Creating sales opportunities for future events during client liaisons and during events.
- Possess strong communication skills, and the ability to present event ideas and plans to client and vendors.
- Handles S.O’s, P.O.’s, COI’s and Vendor Lot Agreements.
- Handles all additional responsibilities as assigned including after-hour and weekend events.
Basic Qualifications:
- 2+ years experience in an administrative role.
- Strong computer proficiency – Word, Outlook, Excel, Power Point, and, Accounting programs.
- Previous experience handling basic accounting, and, purchase orders.
Additional Qualifications:
- Bachelor’s degree, preferred.
- Basic event coordination training.
- Special Events background in coordinating, including vendor relations.
- Customer Management programs.
- Detail oriented, strong multi-tasking abilities.
- Good oral communication skills in order to interact with company personnel and outside parties.
Does this sound like the role for you? Join us on the Paramount Studios lot in Hollywood!
Founded in 1912, Paramount Pictures works with talented filmmakers to produce and distribute entertainment around the world. The film studio’s iconic logo has opened some of the most successful and beloved films in cinematic history, including timeless classics such as The Godfather, Chinatown, Forrest Gump and Titanic; and blockbuster franchises such as Star Trek, Transformers, Mission: Impossible and Sonic the Hedgehog. Recent, innovative, break-out films such as The Wolf of Wall Street, Arrival, Rocketman, and A Quiet Place have added to Paramount’s film legacy. With a beautiful 65-acre lot in the heart of Hollywood, a worldwide network of offices and a culture of engagement, Paramount Pictures’ passionate employees ensure the studio continues to deliver creativity and innovation to a dynamic industry. Paramount Pictures controls a collection of some of the most powerful brands in filmed entertainment, including Paramount Pictures, Paramount Animation, and Paramount Players. PPC operations also include Paramount Home Entertainment, Paramount Pictures International, Paramount Licensing Inc., and Paramount Studio Group. Paramount Pictures is a subsidiary of Paramount, which connects with billions of people worldwide through its global brands including MTV, CBS, Paramount Network, Nickelodeon, Comedy Central, BET and streaming service Paramount+.
ADDITIONAL INFORMATION
Hiring Salary Range: $50,000.00 – 51,800.00.
The hiring salary range for this position applies to New York City, California, Colorado, Washington state, and most other geographies. Starting pay for the successful applicant depends on a variety of job-related factors, including but not limited to geographic location, market demands, experience, training, and education. The benefits available for this position include medical, dental, vision, 401(k) plan, life insurance coverage, disability benefits, tuition assistance program and PTO or, if applicable, as otherwise dictated by the appropriate Collective Bargaining Agreement.
https://www.paramount.com/careers/benefits
Paramount is an equal opportunity employer (EOE) including disability/vet.
At Paramount, the spirit of inclusion feeds into everything that we do, on-screen and off. From the programming and movies we create to employee benefits/programs and social impact outreach initiatives, we believe that opportunity, access, resources and rewards should be available to and for the benefit of all. Paramount is proud to be an equal opportunity workplace and is an affirmative action employer. We are committed to equal employment opportunity regardless of race, color, ethnicity, ancestry, religion, creed, sex, national origin, sexual orientation, age, citizenship status, marital status, disability, gender identity, gender expression, and Veteran status.
If you are a qualified individual with a disability or a disabled veteran, you may request a reasonable accommodation if you are unable or limited in your ability to use or access. https://www.paramount.com/careers as a result of your disability. You can request reasonable accommodations by calling 212.846.5500 or by sending an email to paramountaccommodations@paramount.com. Only messages left for this purpose will be returned.