JOB DESCRIPTION
Job Title
Coordinator, Facilities
Evaluation Type
Professional
Department
Maintenance
Pay Grade
S4
FLSA
Exempt
Date Revised
June 2023
Supervisor
Director of Maintenance
BASIC FUNCTION & RESPONSIBILITY: Direct and manage district’s maintenance, grounds, and custodial operations. Maintain a physical school plant in excellent operating condition so that full educational use may be made at all times. Provide a physical environment that is functional, safe, clean, and attractive.
ENTRY QUALIFICATIONS:
- Bachelor’s degree or equivalent experience
- Clear and valid Texas driver’s license
KNOWLEDGE, SKILLS & ABILITIES:
- Knowledge of basic principles of construction, school plant maintenance, grounds, and custodial operations
- Ability to conduct on-site inspection of district facilities
- Ability to manage budget and personnel
- Ability to implement policy and procedures
- Ability to interpret data
- Ability to read blueprints and schematics
- Strong organizational, communication, and interpersonal skills
EXPERIENCE:
- Three years supervisory experience in maintenance operations
CHARACTERISTIC DUTIES & RESPONSIBILITIES: The essential functions, pursuant to the Americans with Disabilities Act, may include the characteristic duties, responsibilities, knowledge, skills, and abilities noted herein; however, this is not a comprehensive listing of all functions and tasks performed by positions found in this job description.
Major Responsibilities and Duties:
Building Maintenance and Repair
- Ensure all district facilities are functional, safe, clean, and well maintained.
- Develop and maintain written departmental procedures for areas of responsibility of all district buildings and equipment. Ensure work orders are processed and executed in a timely manner.
- Collaborate with supervisor to prepare plans and specifications for contracted work and site improvement for submission to purchasing department for bids.
Policy, Reports, and Law
- Ensure compliance with federal and state law, State Board of Education rule, and local board policy.
- Compile, maintain, and file all reports, records, and other documents required including timekeeping records.
- Follow district safety protocols and emergency procedures.
Budget and Inventory
- Assist with developing and monitoring the budget based on documented needs and ensure operations are cost effective and funds are managed wisely.
- Plan and direct inventory and stock control program for equipment and supplies.
- Recommend disposal of obsolete equipment and purchase replacement equipment when necessary.
- Initiate purchase orders and bids in accordance with budgetary limitations and district policies.
- Approve and forward invoices and purchase orders for maintenance department to accounting department.
Personnel Management
- Select, train, supervise, and evaluate staff and make recommendations relative to assignments, retention, discipline, and dismissal.
- Prepare, review, and revise maintenance department job descriptions.
Safety
- Maintain safety standards in conformance with federal, state, and insurance regulations and district requirements and develop a program of preventive safety.
- Ensure equipment is maintained in optimum operating condition.
Other
- Participate in development of the district’s disaster plan and be prepared to take an active role in responding to emergencies as needed.
Supervisory Responsibilities:
- Supervise, evaluate, and recommend the hiring and firing of managers of ground, custodian, maintenance manager and support staff assigned to the areas of responsibility.
Mental Demands/Physical Demands/Environmental Factors:
- Tools/Equipment Used: Standard office equipment including computer and peripherals; district vehicle
- Posture: Prolonged sitting; frequent standing, kneeling/squatting, bending/stooping, pushing/pulling, and twisting; may work in tiring and uncomfortable positions
- Motion: Frequent walking, climbing stairs/ladders/scaffolding; regular grasping/squeezing, wrist flexion/extension, and overhead reaching; frequent driving
- Lifting: Regular moderate lifting and carrying (15-44 pounds); occasional heavy lifting (45 pounds and over)
- Environment: Work outside and inside, on slippery or uneven walking surfaces; frequent exposure to extreme hot and cold temperatures, dust, noise, vibration; exposure to chemical and electrical hazards; work around machinery with moving parts; regularly work irregular hours; occasional prolonged hours; frequent districtwide travel