Coordinator- Financial & Membership

Salary: $19.00 – $22.00 Hourly

Location : East Peoria Campus, IL

Job Type: Part-time

Job Number: 2300230

Department: Fitness Center

Opening Date: 09/20/2023

Closing Date: 10/4/2023 11:59 PM Central

EEO Statement: Illinois Central College provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, gender, national origin, age, ancestry, pregnancy, physical or mental disability, sexual orientation, gender identity or expression, marital or familial status, order of protection status, use of VESSA rights, genetic information, military or veteran status (including discharge status), or any other protected status in accordance with applicable federal, state, and local laws.

Summary
The Financial and Membership Coordinator is primarily responsible for assisting with coordinating all memberships and related information including entering new membership information and payment, processing and running reports on current memberships and handling membership cancelations, renewals and/or changes. This position performs cashiering responsibilities on a daily basis to include ordering, receiving, disbursing and reconciling cash for all transactions.
Essential Functions
This list is meant to be representative, not exhaustive. Some incumbents may not perform all the duties listed while in other cases related duties may also be assigned. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

1. Complete and reconcile daily sales report.
2. Post daily and monthly sales in inventory system.
3. Prepare all month end and year-end reports for sales, departmental charges and monthly inventory totals.
4. Process invoices and keep up-to-date records on all Juice Bar/Front Desk Inventory.
5. Assist in purchase orders and requisitions for Juice Bar/Front Desk as needed.
6. Set up all new membership accounts and maintain current accounts.
7. Assist in processing membership payments and handling membership accounts.
8. Complete billing, payments, and fiscal year end balancing for memberships and juice bar/front desk.
9. Provide assistance as needed at the front desk during busy times.
10. Train all new customer service representatives on cash register duties and membership paperwork.
11. Perform related duties as required.

Minimum Qualifications
The requirements listed below are representative of the knowledge, skills and abilities required to satisfactorily perform the essential duties and responsibilities.

1. CPR certified or willing to be certified in CPR within two weeks of hire.
2. 1 year of experience working in customer service or cashiering; OR 3 years of related experience.
3. Proficient in Microsoft Office Suite.
4. Strong organizational skills.
5. Strong analytical skills.
6. Strong verbal and written communication skills.
7. Strong interpersonal skills, including the ability to establish and maintain cooperative and professional working relationships with others.

Preferred Qualifications

1. Associate’s or Bachelor’s degree in accounting, business, or related field.
2. Experience supervising customer service or retail environment.
3. Experience managing membership/client payment processes.

Illinois Central College offers a benefit package to part-time employees with a regular, set schedule which includes:

• paid time off;
• tuition waivers for employee, spouse and dependent children;
• on-site childcare center;
• 403(b) retirement plans; and
• State University Retirement System pension plan.

NOTE: Part-time positions that are considered temporary, do not have a set schedule, and/or do not otherwise qualify under the SURS pension plan are not eligible for the above benefits.

01

Are you currently CPR/AED certified or willing to be certified in CPR/AED within two weeks of being hired?

• Yes
• No

02

How many years of experience do you have working in customer service or related experience?

• No experience
• Less than 1 year
• 1 to 3 years of experience
• 3 to 5 years of experience
• 5 or more years of experience

03

Which of the following best describes your level of proficiency with the Microsoft Office Suite?

• No experience
• Beginner
• Intermediate
• Advanced

Required Question