Salary: $35,938.00 – $44,922.00 Annually
Location : 800 W University Parkway, Orem
Job Type: FT Nonexempt Salaried Staff
Job Number: FY2401834
Division: Facilities/Planning
Department: Parking and Transportation
Opening Date: 10/26/2023
Closing Date: 11/10/2023 11:59 PM Mountain
Required Documents Needed to Apply: Resume
Required Licenses or Certifications: Valid Utah Drivers License
Applicant Support: 1-855-524-5627
Support@schooljobs.com
Position Announcement
Working under the supervision of the Director of Parking/Fleet Services and the Fleet Manager, coordinates the day-to-day operations of the university’s motor pool vehicles. Supports all university departments by coordinating the scheduling, maintenance, insuring, and registering of over 300 university vehicles, trailers, and miscellaneous equipment. Liaison to the University President for all vehicle needs. Serves as a key administrator to the Fleet Department vehicle database software program and the fuel EKOS database. Coordinator ensures that all university employees and students adhere to federal, state, and university regulations, policies, and procedures. Supervises part time motor pool technician.
Working Hours Monday- Friday 8 am to 5 pm
Summary of Responsibilities
- Receives daily requests from email, phone calls, or directly from the customer. Ensures all vehicles are cleaned, serviced, and ready for scheduled reservations for the campus community. Coordinates requests for vehicle rentals through outside agencies. Resolves customer issues. Responsible for cleaning, fueling, and servicing the vehicle and golf carts assigned to the Office of the President.
- Maintains Fleet Focus database. Creates operator accounts with driver licenses, enters work orders, processes all vehicle reservations, records training expiration dates, and enters fuel tickets in Fleet Focus database. Sends Defensive Driver Training and Large Van Training instructions to operators and enters results into database from weekly reports. Emails operators with invalid driver licenses on a weekly basis. Responsible for renewing registrations for all university vehicles and trailers annually. Oversees the administration of the DocuSign system and manages email account for the Fleet Department.
- Educates faculty, staff, and students on reservation processes including completing the vehicle reservation form and the Motor Pool Contract, inspecting the vehicle for damage before operating, fueling the vehicle, and returning the vehicle.
- Monitors GPS data for university vehicles and sends warning letters for speeding and personal use. Installs and troubleshoots GPS units in university vehicles. Creates/deletes fuel pins and fuel cards in EKOS database.
- Performs other job-related duties as assigned.
Minimum Qualifications
Graduation from an accredited institution with an associate’s degree and two years professional experience in a related discipline or a combination of education and experience totaling four years.
Preferred Qualifications:
Knowledge of Fleet Focus software application.
Knowledge, Skill, and Abilities
Knowledge:
- Knowledge of university and state fleet policies and procedures.
- Knowledge of vehicle preventative maintenance scheduling.
- Knowledge and experience working in an office environment.
- Knowledge of Fleet Focus, EKOS, and Geotab databases.
Skills:
- Skills in performing data entry and using computer applications including word processing, spreadsheets, email, internet.
- Outstanding organizational skills with attention to detail and a great level of accuracy in work.
- Exceptional customer service and phone etiquette.
- Must meet and deal with people of diverse backgrounds.
- Strong interpersonal, problem-solving and decision making skills. Skilled in organizing and entering work orders in a computerized maintenance database.
Abilities:
- Ability to read, understand, follow, and enforce university fleet policies and procedures.
- Ability to demonstrate professional demeanor and poise.
- Ability to plan, organize, and coordinate multiple duties/priorities with minimal supervision
- Ability to follow written and verbal instructions.
EEO Statement:
UVU employment decisions are made on the basis of an applicant’s qualifications and ability to perform the job without regard to race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, age (40 and over), disability, veteran status, pregnancy, childbirth, or pregnancy-related conditions, genetic information, or other bases protected by applicable federal, state, or local law.
Utah Valley University’s dedication to exceptional care offers quality service and benefits to employees while staying committed to meeting the needs of a diverse workforce.
UVU is pleased to offer a competitive and comprehensive benefits package that supports employees and their family’s overall physical and mental health, protects their income in case of unforeseen illness and life events, and assists in building financial security for retirement and the future.
Highlights from Utah Valley University’s benefits package include:
- Medical network and plan options with low employee premiums
- Employer HSA contribution for those that elect the university’s High-Deductible Health Plan
- Other tax advantage, reimbursement account options (i.e. Flexible Spending Account & Dependent Care)
- Dental and vision plan options
- Incentivized wellness program
- Employer paid basic life, Accidental Death and Dismemberment (AD&D), and Long Term Disability (LTD) coverage
- Employee Assistance Program (EAP)
- 401(a) Defined Contribution Plan with an employer contribution of 14.2% based on employee’s compensation (100% vested on first day of full-time employment)
- Undergraduate tuition remission benefit waiving up to 18 credit hours (each semester) for employees and their eligible dependents (spouses & children dependents unmarried and up to age 26)
- Generous leave package which includes sick, vacation (staff only), and personal leave; 13 paid holidays; paid medical maternity and parental leave
For more information about the benefits offered, visit
01
What is your highest level of education?
- High School or equivalent
- Associates
- Bachelors
- Masters
- Ph.D.
- Ph.D. (abd)
- Juris Doctorate
02
How many years of experience do you have in this type of position?
- 0-1
- 2-3
- 4-5
- 6-7
- 8+
Required Question