We recognize our competitive advantage — our people. We believe in our people, who share our vision of meeting the needs of our employees, customers, and communities and who carry out the continued success of the company.
Our employees are committed to the company’s foundational values: integrity, excellence, teamwork, environmental stewardship, and community commitment. In turn, we invest in our employees, providing opportunities for challenge and advancement and offering a competitive compensation package.
BRIEF POSTING DESCRIPTION:
The P 2W VP LEGAL Department of the P VP LEGAL Division at Hawaiian Electric Company has 1 Management vacancy available. (Role: Non-Exempt)
JOB FUNCTION:
Serves as Corporate Governance Assistant and Assistant Corporate Secretary of Hawaiian Electric Company and its subsidiary companies in accordance with the Articles of Incorporation, By-laws and federal and state regulations and statutes. Assists Corporate Secretary with corporate governance and board related matters. Coordinates with HEI Corporate Secretary and staff on corporate governance and board-related matters. Assists Vice President-General Counsel, Chief Compliance Officer and Corporate Secretary with budget matters, special projects and reports, and administrative and operational support.
ESSENTIAL FUNCTIONS:
- Assists the Corporate Secretary of the Hawaiian Electric Companies by coordinating arrangements for all regular and special meetings of the Boards of Directors of Hawaiian Electric Company and its subsidiary companies.
- Prepares drafts of notices, agendas (with knowledge of the action required to be taken on the business affairs of the respective companies), resolutions, waivers of notice, secretary’s certificates and subsequent correspondence in connection with said meetings.
- Coordinates preparation and review of board presentations and other board and committee submissions.
- Communicates with executive team, Hawaiian Electric Industries Corporate Secretary’s office and others about board calendars, agendas, materials and other information relevant to board and committee meetings.
- Establishes and maintains corporate books and records of the Companies and coordinates review and response to internal and external auditors, Sox review and regulatory reporting.
- Maintains corporate documents, minute books and general corporate records for which the Corporate Secretary is the office of record.
- Assists with review, drafting and updating of corporate documents, such as the Articles of Association and By-laws in accordance with state statutes.
- Acts as custodian of the seal for Hawaiian Electric and its subsidiary companies; affixes the corporate seal and attests, signs or countersigns documents when authorized.
- Maintains and manages officer and director listings for annual filings and regulatory requests.
- Collaborates and coordinates with HEI on updates to insider trading list.
- Maintains policies and procedures that apply to Corporate Secretary’s office.
- Coordinates with Hawaiian Electric Company’s Treasury department on accurate reporting of outstanding shares of common stocks of the Companies in connection with financings and other transactions; manages issuance of stock certificates as needed.
- Provides advanced administrative and operational support, usually of a confidential nature, for Vice President-General Counsel, Chief Compliance Officer and Corporate Secretary.
- Strategically manages the Vice President-General Counsel’s calendar to be in line with evolving priorities and iniatitives.
- Proactively identifies issues that may impact critical deadlines.
- Coordinates process area meetings; prepares responses to communications on behalf of VP-General Counsel, Chief Compliance Officer and Corporate Secretary; provides guidance to the process area on software applications such as FIORI and SAP.
- Assists and participates with management and other personnel in the discharge of their duties by researching and advising them on various corporate matters.
- Performs legal research and prepares legal documents as assigned.
- Performs special assignments, as required, such as organization and development of the process area strategic dashboard; coordination with HEI EVP-General Counsel’s office on annual shareholder meeting; and the like.
- Develops and administers the budget for board-related activities.
- Monitors, investigates and analyzes variances of actual expenses to budget each month.
- Prepares special reports and recommends budgeting and cost management improvements.
- Coordinates with process area finance lead to consolidate budget reports and prepares supporting department work papers for rate case.
- Processes department invoices, board of director expenses reimbursements and compensation payouts.
- Participates in Company emergency response activities, including any activities to prepare for such emergency response.
BASIC QUALIFICATIONS:
Knowledge Requirements
- Thorough knowledge of state statutes governing corporations generally.
- Thorough knowledge of company’s operations, policies, personnel and goals and objectives.
- Thorough knowledge of Articles of Association and By-laws of Hawaiian Electric and its subsidiary companies.
- Familiarity with franchise and tariffs governing public utilities.
- Working knowledge of personal computers and/or mainframe systems and related software applications in the areas of word-processing, spreadsheets, and presentations.
Skills Requirements
- Excellent interpersonal skills and the ability to work with a variety of individuals at all levels in and out of the organization.
- Excellent written, oral and listening communication skills.
- Ability to handle difficult, confrontational and/or sensitive issues with professionalism while using tact, courtesy and discretion.
- Strong analytical, organizational, conceptual and administrative skills to assess the demands of the job, recommend and implement proper actions to ensure timely competion of tasks and work assignments.
- Demonstrated ability to assess, adapt and effectively react to rapidly changing priorities.
- Ability to handle details without losing sight of broad goals.
- Exhibits good judgment, creative problem-solving skills, strategic thinking and common sense and a high degree of professionalism in asseting self and following through on projects with minimal supervision.
Experience Requirements
- Multiple (3-5) years of experience in a large corporation preparing and maintaining official corporate notices, records and actions in accordance with federal and state government and regulatory agency requirements.
Role: Non-Exempt
Number of Vacancies: 1
Work Schedule: Monday – Friday
Work Hours: 8:00 am – 4:30 pm
Lunch: 30 Minutes
Location: Honolulu – Oahu
Hiring Range: The hiring range for the Corporate Governance Assistant & Assistant Corporate Secretary [Req ID 8688] position is $68,300.00 to $85,400.00. The person selected will be placed according to his/her skills and qualifications.
About Hawaiian Electric Companies
Hawaiian Electric Companies provide electricity and services to 95 percent of the state’s 1.4 million residents. The company is also one of the state’s leading employers and a major contributor and supporter of community and educational programs.
The demand for power that has fueled the growth of the Hawaiian Islands has been met by Hawaiian Electric Companies for well over a century. And as the next millennium unfolds, the company is committed to providing quality service and seeking clean local energy sources to power generations of Hawaii families and businesses to come. Visit us at http://hawaiianelectric.com.
Interested individuals should apply online. The application must clearly indicate the demonstrated experience/knowledge/skills/abilities the candidate possesses which specifically qualifies him/her for the position.
Applicant Certification
By submitting an application for the position, candidates:
1. Authorize the Hawaiian Electric Companies to confirm all statements contained in the application and/or any materials submitted and made a part of the application as they relate to the position and to the extent permitted by law;
2. Authorize and consent to, without reservation, the Hawaiian Electric Companies sharing any and all information regarding previous or present employment, educational training or personal information from their records and from any other source with the hiring department or subsidiary company;
3. Release, discharge, and hold harmless, Hawaiian Electric Companies, from any and all liability for any damage which may be claimed as a result of furnishing such information to the hiring department or subsidiary company;
4. Authorizes release and transfer of all personnel records to be maintained by the hiring company in the event of an inter-company transfer; and
5. Authorize, direct, and consent to Hawaiian Electric Companies and/or its authorized agents to conduct investigations into candidates’ background. These investigations may include, but are not limited to searches for information about applicants; record of criminal convictions to the extent permitted by law, education records, professional certifications, personal character references, and employment history.
EEO Statement
Hawaiian Electric Companies is an equal employment opportunity/affirmative action employer. We actively seek diversity among our employees. We do not discriminate on the basis of age, race, color, religion, sex/gender (including gender identity/expression), ancestry/national origin, disability, marital status, arrest and court record, sexual orientation, pregnancy, veteran status, genetic information, domestic or sexual violence victim status, or other protected categories in accordance with state and federal laws. We further encourage individuals with disabilities, minorities, veterans and women to apply.
Hawaiian Electric Companies complies with Title I of the Americans with Disabilities Act. Any request for reasonable accommodation needed during the application process should be communicated by the candidate to the HR Service Center at (808) 543-4848.
Affiliate Disclaimer
Hawaiian Electric Company, Inc., Maui Electric Company, and Hawaii Electric Light (“Company”) are Hawaii Public Utilities Commission (“PUC”) regulated companies. The disclosure relating to Affiliate Transaction Requirements that follows is made pursuant to the PUC’s Decision and Order No. 35962, issued on December 19, 2018, and subsequently modified by Order No. 36112, issued on January 24, 2019 in Docket No. 2018-0065.
By submitting your application, you understand and acknowledge that, if you are hired by the Company and subsequently transferred, assigned or otherwise employed by an Affiliate, said Affiliate will be required to make a one-time payment to the Company in an amount up to twenty-five percent (25%) of your base annual compensation.
In addition, if you are hired by the Company and subsequently transferred, assigned or otherwise employed by an Affiliate or an Affiliate-Related Entity, for a period of one year, you cannot appear in negotiations or otherwise interact directly with the Company or work on the same matter that you worked on while with the Company.
Affiliate is defined as “any person or entity that possesses an ‘affiliate interest’ in a utility as defined by section 269-19.5, Hawaii Revised Statutes (“HRS”), including a utility’s parent holding company, except as otherwise provided by HRS section 269-19.5(h).”
Affiliate-Related Entity is defined as “a third party that provides electricity-related services in a regulated utility’s service territory that has a material financial, operational, or ownership interest with an unregulated affiliate of the utility and of whom the utility has reasonable knowledge.”
For a current list of all Affiliates and Affiliate-Related Entities, please see:
https://www.hawaiianelectric.com/about-us/key-performance-metrics/financial/affiliate-transactions
This list may be amended, updated or revised from time to time without notice.