Willkie Farr & Gallagher LLP
Corporate Paralegal – Los Angeles
Summary
The Los Angeles office of Willkie Farr & Gallagher LLP is looking for an experienced Corporate Paralegal to support the Corporate team. Willkie is an elite international law firm of approximately 1,1200 lawyers located in 13 offices in six countries.
At Willkie, we believe great people are the key to our success. As such, we are offering a highly competitive compensation package with exceptional benefits. If you are looking to work in a friendly, collaborative environment that affords unique opportunities to expand your professional development, this role is for you.
The Corporate Paralegal will have a minimum of 5 years’ experience to be a part of our Corporate team working out of our growing Los Angeles office. The Corporate Paralegal will provide assistance to the partners, associates and clients of the Firm for all legal matters. The successful candidate is experienced in drafting and can work independently.
Responsibilities:
Due Diligence
- Obtain, organize and index due diligence documents
- Organize, print and index documents from data sites
Monitor review of data room by other professionals
- Order and review lien, tax and judgment searches
Research
- Review publicly available corporate and SEC documents and draft corporate profiles
- Execute LEXIS and Bloomberg searches
- Prepare brief bios or background/industry reports
Business Entity Documentation
- Form and dissolve corporations and other business entities
- Draft board resolutions and shareholder, member and limited partner resolutions
- Issue stock or membership interest certificates and maintain ledger
- Prepare foreign qualification form
- Draft charter documents and amendments to charter documents
- Draft merger certificates
- Interface with service companies to file and retrieve documents and coordinate apostilles
SEC filings and Related Documents
- Organize exhibits for regulatory filings
- Obtain EDGAR codes
- Coordinate distribution to exchanges and interested parties
- Manage a printer group; run a master, supervise proofreaders and ensure a smooth transition between support staff shifts
- Draft tender offer ancillary documents and coordinate mailing to security holders
Transactional/Closings
- Coordinate the preparation and revisions of working group lists
- Draft certain closing documents including secretary’s certificates and officer’s certificates
- Draft UCC financing, assignment and termination statements and arrange for filing; order and review searches to reflect
- Coordinate the collection of required documents and/or signatures pages
- Order and review certified charter documents
- Work with clients to obtain Employer Identification Number(EIN)
- Organize pre-closing: prepare folders and labels; manage signature pages and documents as they arrive; double-check availability of signatories and number of document copies needed for original signature (forwarding signature pages in advance); determine and coordinate appropriate supportstaffing levels and arrange ancillary services for pre-closing and closing
- Substantively review certain documents required for closings, such as board resolutions, certifiedcorporate documents and third party consents
- Coordinate the execution and, where appropriate, the notarization of all closing documents
- Coordinate post-closing activities; follow-up to obtain all post-closing items; prepare closing sets and/or bound volumes; prepare and maintain office record
Administrative
- Coordinate and draft the Firm’s responses to audit letters
- Monitor service company accounts; ensure payments of bills for services ordered; update service of process addresses for business entities formed
- Manage, edit, format and proof read Microsoft Word documents, Microsoft Excel spreadsheets and Adobe PDF documents consistent with firm styles and standards; maintain proficiency in these programs, among others, in support of attorneys
- Perform other duties assigned
Qualifications
- College Degree or Paralegal Certification from an ABA approved school
- Flexibility to work overtime
- Excellent written and verbal communication skills
- Ability to work as part of a team and work independently
- Strong technical skills
- Strong administrative, analytical, organizational and researching skills
- Attention to detail
- Strong multi-tasking skills
- Ability to work under pressure and interface with high-level attorneys and clients
- A plus if candidate is already a notary, but not required
ADA Requirements
- Ability to sit at a desk most of the working day and walk short distances
- Needs manual dexterity, speed and accuracy in handling office equipment
- Ability to work efficiently and accurately in an atmosphere of frequent interruption
- Ability to work in close proximity to other individuals
- Ability to carry light to moderate objects, e.g., files, small objects and supplies a short distance
- Must be able to lift, carry and move objects 15 lbs
Employment Status
- Non-Exempt
- Hybrid
The salary range for this role is $100,000- $130,000 and represents the Firm’s good faith and reasonable estimate of the range of possible compensation at the time of posting. Actual compensation will be dependent upon a number of factors, including but not limited to, the candidate’s relevant experience, qualifications and location.
Willkie requires all personnel in California offices be vaccinated against COVID-19, and if eligible, have received one booster shot, in order to access the Firm’s California offices, attend Firm events in California or meet in person with other Firm personnel and/or clients in California. This position will require physical presence in Willkie’s Los Angeles office on a weekly basis. Accordingly, any offer of employment is contingent, subject to reasonable accommodations, upon providing the Firm with necessary proof of vaccination. The Firm will keep all vaccination information, as well as any medical information, if applicable, confidential in accordance with applicable law.
Willkie Farr & Gallagher LLP is an Equal Opportunity employer.We do not discriminate based upon actual or perceived: race, color, age, religious creed, citizenship, citizenship status and alienage, nationality, national origin or ancestry, ethnicity or creed, disability, genetic information or medical condition, pregnancy or maternity, paternity, marital or civil partnership status, caregiver status, gender (including gender identity, expression, nonconformity, gender reassignment or status as a transgender individual), sex, sexual orientation or preference, veteran or military status or any other characteristic protected by law. We are committed to providing reasonable accommodations for candidates with disabilities in our recruiting process. If you need any assistance or accommodations due to a disability, please let the hiring manager know.
California Applicants:
Willkie will consider qualified applicants with criminal histories in a manner consistent with the City of Los Angeles Fair Chance Initiative for Hiring Ordinance (FCIHO).
Pursuant to the California Consumer Privacy Act, the following link contains the Firm’s California Consumer Privacy Act Privacy Notice for Candidates which explains the categories of personal information that we collect and the purposes for which we use such personal information.